1. Excel for Beginners
Class 3
Creating formulas, Formatting
Cells, Columns, Rows
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Lab: Starting Excel
Two ways to start Excel
1. Double Click on the
Excel icon (see picture to
the top left)
OR
(See picture to the bottom
left)
1. Click Start
2. Roll mouse to Programs
3. Roll mouse to Microsoft
Office
4. Click Microsoft Excel
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Inserting a Row
Sometimes you will
want to insert a row in
between already
existing rows, if you
need to put in more
data or if you forgot
something.
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Lab: Inserting a row
Entering the data
1. Click cell A1
2. Type: Names
3. Move to cell A2
4. Type: Adam
5. Move to cell A3
6. Type: Charlie
7. Move to cell A4
8. Type: Jennifer
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Lab: Inserting a row cont.
Inserting a row
1. Click on row 3 (in the gray
area, right on the number 3)
2. Row should be gray
3. On the top toward the left
click Insert
4. Click Rows off the menu
5. REMEMBER: The row is
always inserted above the row
you click. In this case, we click
on row 3, the row we add will go
ABOVE row 3.
6. Click cell A3
7. Type: Brad
Note: If you want to insert multiple
rows, keep clicking Insert then
Rows off the Insert menu
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Deleting a Row
Sometimes you realize
you need
to delete a row or
multiple rows.
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Lab: Deleting a Row
Two Ways to Delete a Row
First Way
1. Click on row 4
2. Click Edit
3. Click Delete off the menu
Don’t forget about the Undo button, if
you feel you’ve made a mistake.
(see picture to the bottom left)
Second Way
1 Click on row 4
2 Right Click
3 Click Delete off the menu
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Inserting a Column
Sometimes you need to
insert a column in
between columns after
you have already entered
the data.
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Lab: Inserting a Column
Two Ways to Insert a Column
First Way
1. Click on Column B (in the gray
area on the letter B itself)
2. Click Insert
3. Click Columns off the menu
Note: The column will always be
inserted to the left.
4. Click in cell B1
5. Type: Addresses
Second Way
1. Click on column B
2. Right Click
3. Click Insert
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Deleting a Column
Sometimes you need to
delete a column in
between columns
after you have
already entered the
data.
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Lab: Deleting a Column
Deleting a column
First Way
1. Click on column B (on the letter
B itself in the gray area)
2. Click Edit
3. Click Delete
Note: the column you clicked on
will be deleted.
Second Way
1. Click on column B
2. Right Click
3. Click Delete
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Copying One Cell
You can copy one cell or multiple cells.
Start a new worksheet by clicking the little
piece of paper in the top left hand
corner
1. Click cell A1
2. Type: 45
3. Move to cell B1
4. Type: 57
5. Move to cell A2
6. Type: 78
7. Click on cell A1
8. Click the word Edit at the top left of
the screen, then click Copy
Notice cell A1 has a flashing box
around it.
9. Click cell B2
10. Click the word Edit at the top left of
the screen, then click Paste.
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Copying and Pasting in Excel
Three ways to copy and paste
1. Click on the cell you to copy
2. Click the word Edit at the top
left of the screen
3. Click Copy off the menu
4. Click in the cell you want to
paste the copied cell
5. Click Edit, and click Paste
Second Way
1. Click on the cell you want to
copy
2. On the keyboard, hold down
CTRL key and tap the C key
3. Move to the cell you want to
paste the copied cell
4. On the keyboard, hold down
the CTRL key and tap the V
key
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Copying and Pasting in Excel
Third Way to copy and paste
1. Click on the cell you want to
copy
2. Click on the copy button
(underneath Format, looks like two
tiny pieces of paper)
(see picture to the top left)
3. Click the cell you want to paste
the cell into.
4. Click on the paste button
(just to the right of the copy button
looks like a clipboard with paper
on it.) (see picture to the bottom
left)
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Copying Multiple cells
You can copy as many cells as
you need. The cells must be
highlighted.
1. Click on cell A1
2. Hold down the left mouse
button and drag the mouse to
cell B2
(2nd
cell should be gray)
3. Now the cells are highlighted
4. Copy the cells using Edit,
Copy shortcut button or
CTRL C or the copy button
(as we discussed previously)
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Pasting the multiple cells
To paste the cells
1. Click on the cell you want the
copied cells to go
2. You can just click one cell
and all the cells you copied
will be pasted.
3. Paste the cells by clicking
Edit Paste, CTRL V or the
paste button
As we discussed previously
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Simple Math
You can do addition,
subtraction, multiplication,
division
Symbols for function:
Add +
Subtract -
Multiply *
Divide /
The = sign signifies the beginning
of math, you can use cell
coordinates or numbers.
For example:
=A1+A3
=4*4/2
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Simple to more complex math
For example:
=3*(4+4/2)
=3*4+4/2
( )Parenthesis are necessary if
you need to do multiple steps
that don’t follow the order of
operations.
Review: Order of Operations
1. First do all operations that lie
inside parentheses.
2. Next, do any work with exponents
or radicals
3. Working from left to right, do all
multiplication and division.
4. Finally, working from left to right,
do all addition and subtraction.
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Lab: Addition
Two Ways to do Simple Addition
1. Click the little icon on the top left corner that looks
like a piece of paper to start a new worksheet.
(see picture to the top left)
2. Click cell A1
3. Type: =3+3
4. Press Enter
Second Way
1. Click on cell B1
2. Type: 3
3. Move to cell B2
4. Type: 3
5. Move to cell B3
6. Type: =
7. Click on cell B1
8. Type: +
9. Click on B2
10. Press Enter
11. Click on cell B3
12. You can see the formula is
=B1+B2
You can see there are two ways to get the same answer.
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Lab: Math with parenthesis
Math with parenthesis
1. Click in cell C1
2. Type:=3*(3+4*2)
3. Press Enter
Now you can do this by clicking the cells
1. Click in cell D1
2. Type: 3
3. Move to cell D2
4. Type: 4
5. Move to cell D3
6. Type: =3*(
7. Click cell D1
8. Type: +
9. Click D2
10. Type *2)
11. Press Enter
12. Click on another cell
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Lab: Copying the formula
Once you have the formula the
way you like it, you can copy
it.
1. Click in cell E1
2. Type: 5
3. Move to cell E2
4. Type: 7
5. Click cell D3
6. Click the word Edit at the top
left side of the screen, then
click copy (see picture to the
left)
7. Click cell E3
8. Click Edit, then click Paste
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Excel can do Math
Excel can do simple to
complex math.
Some of the functions
are already preset,
like AutoSum (we
learned this one last
week)
We will learn another
well used function.
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Lab: Creating the Headings
Creating data to play with
1. Click little piece of paper in the top
left hand corner (New)
2. Click cell A1
3. Type: Retail
4. Move to cell B1
5. Type: Sale Price
6. Move to cell C1
7. Type: # of Purchases
8. Adjust the column widths
Review: Adjusting column widths:
Put your mouse next to the line
between column A & Column B until
you see a plus sign with arrow tips
on either side (see picture to the
bottom left) now double click your
mouse. Do the same for columns B
& C and C & D.
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Entering in the numbers
1. Move to cell A2
2. Type: 34.56
3. Move to cell A3
4. Type: 45.67
5. Move to cell A4
6. Type: 12.89
7. Move to cell B2
8. Type: 29.99
9. Move to cell B3
10. Type: 39.98
11. Move to cell B4
12. Type: 9.99
Lab: Entering the Numbers
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Lab: Entering the Numbers cont.
Entering the numbers
1. Move to cell C2
2. Type: 15
3. Move to C3
4. Type: 29
5. Move to C4
6. Type: 104
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Average Function
The Average Function adds
all the numbers of the
specified cells and then
divides the total by the
number of entries. All of
this is built into the
Average function.
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Lab: Using the Average Function
Using the Average Function
1. Click in cell C5
2. On top toward the left side, Put
your mouse arrow on the fx (see
picture at the top left)
You should see a yellow pop-up
window that says Insert Function
3. Click on fx
4. Click on AVERAGE
5. Read the description of Average
at the bottom of the Insert
Function window
6. Click OK at the bottom of the
Insert Function pop-up window
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Lab: Using the Average Function Cont.
Using the Average Function
cont.
1. Look at the pop-up window,
notice C2:C4 is in black in the
first box. These are the cells
that Excel thinks you want to
Average. It is correct this time.
Had you wanted to change this
you could have given the
function new range.
2. Look at the formula bar (just to
the right of fx, the formula is
=AVERAGE(C2:C4)
3. Click OK on the bottom of the
pop-up window
4. Should look like the picture on
the bottom left
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Lab: Decreasing the numbers
after the Decimal point
Decreasing the numbers after
the Decimal point
1. Click on cell C5
2. See picture to the top left, Click
the tiny down arrow just to the
left of where it says Arial
3. Click on Show Buttons on Two
Rows
4. Place your mouse arrow on the .
00 icons. (see picture to bottom
left) A yellow pop-up
.00 should say Increase
Decimal or Decrease Decimal.
5. Click on Decrease Decimal until
you have just two numbers past
the decimal point.
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Questions?
Next week is the last
class.
We will be learning how
to manipulate
worksheets, saving,
and printing
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