End of course activities for a Blackboard Learn course site

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What should a faculty member do at the end of course that was taught using Blackboard Learn? This presentation provides both an overview and step-by-step details.

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  • At the end of a course, where you have used Blackboard Learn to support the course, there are some things you should do.
  • There is always cleanup, filing, or paperwork to be done at the end of a job. There are three main things that we recommend that the faculty member do at the end of a Blackboard Learn course.
  • We recommend that you archive the course site onto your computer.
    We recommend that you download the grade center onto your computer.
    We recommend that you download the grade history onto your computer.
  • Why should you archive the course site? The system administrator of a Blackboard Learn system can restore an archive and all the content AND ACTIVITY will be present. Was a paper submitted? Did a student post to a discussion board? What was the announcement for the final exam? All of these can be determined by a restored course archive.
    By creating a course archive you are in control of this data. If you go to another school that uses Blackboard, you can even have the course restored to that server. Keeping a course archive is very important.
  • Here is a step-by-step guide to archiving a course site. Rather than expect you to learn this right now,
  • Let me walk through the three activities.
  • End of course activities for a Blackboard Learn course site

    1. 1. Download slides from: http://goo.gl/cZB2Ld
    2. 2. Blackboard “Paperwork” • Archive the course site • Download the grade center • Download the grade history
    3. 3. Archive the Course Site WHY? The archive of the course site can be restored, by the Blackboard Learn system administrator, so that all the information about the course and student activity in the course can be reviewed.
    4. 4. Archive Course Site – HOW? 1. Go to the Course Site 2. In the “Control Panel” for the Course Site, go to “Packages and Utilities” 3. Go to “Export/Archive Course” 4. Select “Archive Course” 5. In Section 1, select “Include Grade Center History” 6. In Section 2, select “Copy links and include copies of the files” for both “Course Files Default Directory” and “Files Outside of the Course Default Directory” 7. Click the “Submit” button. 8. If the course site contains a lot of material, creating the archive may take some time. You will receive an email when it is ready. 9. To download the archive, once it is created, follow steps 1–4 again to return to the “Export/Archive Course” page. A link to the archive file should be shown. Click on it to download it to your computer. 10. On your computer, the file will be named archivefile_[CourseID]_[date-time].zip 11. Note: The only use of the Archive is to restore your course site in the future. You cannot work directly with the archive to access files or other course materials. Only the Blackboard Learn system administrator can use the file to restore the course site to our system.
    5. 5. Download Grade Center WHY? The grade center file can be opened in Excel to review the grade for each student on each grade center item in the Blackboard Learn course.
    6. 6. Download Grade Center – HOW? 1. Go to the Course Site 2. In the “Control Panel” for the Course Site, go to “Grade Center” 3. Either click on the right-arrow next to “Grade Center” or else click on “Grade Center” and then “Full Grade Center” 4. Click on “Work Offline” 5. Select “Download” from the drop down menu 6. On the “Download Grades” page, select “Comma” for the delimiter and then click on the “Submit” button 7. Click on the “Download” button. 8. On your computer, the file will be named gc_[CourseID]_fullgc_[date-time].csv 9. Note: The Grade Center csv file can be opened in Excel. It will show all the information in the Blackboard Learn Grade Center for the course site. This can be done without any action on the part of the Blackboard Learn system administrator.
    7. 7. Download Grade History WHY? The grade history file can be opened in Excel to review all grade center activity. This includes submitting a quiz, resetting a quiz, and entering a grade. The date- time, score, and IP address of the machine entering the grade or making the change is recorded
    8. 8. Download Grade History – HOW? 1. Go to the Course Site 2. In the “Control Panel” for the Course Site, go to “Grade Center” 3. Either click on the right-arrow next to “Grade Center” or else click on “Grade Center” and then “Full Grade Center” 4. Go to the “Reports” button 5. Select “View Grade History” from the drop down menu 6. Adjust the date range in the “Show Entries from Past” selection. It defaults to the last 14 days. You will probably want to select “All”. 7. Click the “Go” button after changing the “Show Entries” to “All” 8. Click the “Download” button 9. Change the delimiter to “Comma” and click the “Submit” button 10. On the next page, Download Grades, click the “Download” button 11. On your computer, the file will be named “gc_[courseID]_history_log_[date-time].csv” 12. Note: The Grade Center csv file can be opened in Excel. It will show all the information in the Blackboard Learn Grade Center for the course site. This can be done without any action on the part of the Blackboard Learn system administrator.
    9. 9. REVIEW • Archive the course site • Download the grade center • Download the grade history • Put the three files in a folder, named for the course
    10. 10. Download slides from: http://goo.gl/cZB2Ld

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