4. Document Styles
• MILITARY LETTER
• Formal
• Allows for changing
format
• Uses understandable
terms
• MEMORANDUM
• Less Formal
• Format is standard and
numbered
• May contain acronyms
and terms that are
foreign to outsiders
6. • Header – Identifies the Sending Agency
• Date / Symbol
Common Components
7. • Header – Identifies the Sending Agency
• Date / Symbol
• Introduction to Sender
Common Components
8. • Header – Identifies the Sending Agency
• Date / Symbol
• Introduction to Sender
• Introduction to Subject
Common Components
9. • Header – Identifies the Sending Agency
• Date / Symbol
• Introduction to Sender
• Introduction to Subject
• Body of Information
Common Components
10. • Header – Identifies the Sending Agency
• Date / Symbol
• Introduction to Sender
• Introduction to Subject
• Body of Information
• Closure
Common Components
11. • Header – Identifies the Sending Agency
• Date / Symbol
• Introduction to Sender
• Introduction to Subject
• Body of Information
• Closure
• Attachments / Disclosure / Distribution
Common Components
20. MEMORANDUMS:
Sender and Subject
FROM: Joe E. Dogooder, LtCol TAWG/DOX
1000 First St. NW
Anywhere TA, 00001-1010
(or)
FROM: John J. John, TAWG/DO
SUBJECT: IFR and Night Currency (date reference)
21. MEMORANDUMS:
Numbered Body
1. This is a numbered line. The numbered line may be used
as a reference later in the document
2. The left margin should always align based on the centerline
of the seal in the letterhead area.
3. The second and subsequent lines following the numbered
line should be left-justified.
22. MEMORANDUMS:
Signature Element
DANIEL F. ESPINOSA
Major CAP
DANIEL F. ESPINOSA
Major CAP
Squadron Commander
DANIEL F. ESPINOSA, Major, CAP
Director of Operations
23. MEMORANDUMS:
Addendum
Attachments:
1. NM Wing policy letter 99-3
2. CO Wing policy letter 98-1
Listing to contain
Numbering like body.
List below.
If only one, place beside
and do not numbercc: Col Fake, SWR/CC
27. LETTERS:
Salutation
Col Thomas L Todd, CAP
SW Region Commander
1234 Anywhere Pl
Left Turn, TX 98765
Dear Colonel Todd
Abbreviation without
punctuation
Full Address
Full Title in the salutation
28. LETTERS :
Sender, Subject, & Body
OMIT – DO NOT USE IN LETTERS
This is where Sgt DeHart’s english composition training pays
off. Use an opening, complete a thought, introduce the next
paragraph, and move on.
ONE SUBJECT PER DOCUMENT, PLEASE
Close by reviewing the subject matter.
29. LETTERS :
Indented Body
This is an indented paragraph. Each paragraph should
begin with an indentation to call attention to the beginning of
topic.
The indentation should be no greater than ½ inch. You
May allow greater indentation if itemizing or listing within a
Paragraph, such as:
1. Making the topic into a checklist
2. Calling attention to items of importance
30. LETTERS :
Close and Signature Element
Sincerely,
DANIEL F. ESPINOSA, Major, CAP
Always use sincerely
Indent right of center
Place 5 lines between
close and name
31. LETTERS :
Addendum
Attachments:
1. NM Wing policy letter 99-3
2. CO Wing policy letter 98-1
Listing to contain
Numbering like body.
List below.
If only one, place beside
and do not numbercc: Col. Fake, SWR/CC
32. Let’s Review what we’ve learned:
Memorandums have seals in the Upper Left corner…….
Letters do not.
33. Let’s Review what we’ve learned:
Memorandums are introduced with
MEMORANDUM FOR: ALLCAPS/SYM
ATTENTION OF: Upper and Lowercase
Letters introduce with
Title Name
Address
Dear ……
34. Let’s Review what we’ve learned:
Memorandums have a subject line
Letters introduce the subject in the first paragraph.
35. Let’s Review what we’ve learned:
Memorandums have a numbered body, aligned with the
center of the seal.
Letters have indentations for each paragraph and more
indentation for lists.
36. Let’s Review what we’ve learned:
Memorandums close with a signature only.
Letters close with Sincerely,
and then a signature block.
37. Air Force Manual 33-326
A 68 page manual from Nov 1999 which serves to illustrate
the Air Force standard. This document might serve to clarify
CAPR 10-1 until a suitable revision can be obtained.
Available electronically at http://afpubs.hq.af.mil
38. ½” 5/8 “
HEADQUARTERS
CIVIL AIR PATROL
UNITED STATES AIR FORCE AUXILIARY
1Jan03
MEMORANDUM FOR USAF-CAP-SWR/LO
FROM: NM WING CAP/CC
SUBJECT: Sample Memorandum Format
Air Force Manual 33-326
39. ½” 5/8 “
HEADQUARTERS
CIVIL AIR PATROL
UNITED STATES AIR FORCE AUXILIARY
PO BOX 12345, AIR FORCE BASE TX 54321
1Jan03
MEMORANDUM FOR USAF-CAP-SWR/LO
FROM: NM WING CAP/CC
SUBJECT: Sample Memorandum Format
Air Force Manual 33-326
