WiLS Financial Basics document provides an overview of WiLS' budget and expenses for FY11. It summarizes that WiLS has two tracks for budget management through UW-Madison accounts and local financial institutions. It also outlines WiLS' major expense categories including personnel, supplies, travel, and contracts. Revenue sources include member fees, interest, service fees, and contracts. Personnel makes up the largest portion of the budget at $1.29 million and expenses are allocated across various WiLS programs and departments.

1. WiLS Financial Basics
 501 (c)(3) not-for-profit, tax exempt
AND
 Department of General Library System of the
UW-Madison
Two tracks for Budget Management:
 UW-Madison account within their WISDM
system
 Local financial institutions

2. Expenses Managed through
UW-Madison Account:
 Personnel
 Services from campus computing DoIT
 Services from Extension
 Fleet cars
 General Supplies
FY11 Funds managed through UW=
78.8% of Operating Budget; 13.6% of Total Budget

3. Budget Review & Approval
 Drafted in early spring
 Reviewed by Finance Committee in spring
 Fees approved by Board late spring
 Budget finalized by Board in July

4. FY11 WiLS Budget
Departments
 Overhead
 Cooperative Purchasing
 Project Management
 ILL
 Level 1 Services (Consulting & Special
Projects)
 Wisconsin Heritage Online (WHO)

5. Project Management
 AskAway
 Wisconsin Public Library Consortium (WPLC)
 OCLC
 UW System

6. FY11 Expense Budget
Total Over Head Coop
Project
Manage ILL Level 1 WHO
Personnel 1,289,431 194,094 162,161 121,309 439,896 267,143 104,828
Supp/Services 227,275 34,210 42,320 30,022 118,429 2,294
Equip/Furniture 23,000 8,800 2,200 - 11,000 1,000
Avectra Software 14,840 14,840
Staff Travel 2,500 4,900 1,500 6,900 4,550 3,000
Non Staff Travel 3,850 - 880 1,320 - -
Total Travel 29,400
Contractual 238,815
UW Intra Doc Del 6,315
WHO Project 21,100
WorldCat 211,400
Events 28,948
WiLSWorld 19948
Peer Council 1500
ILL Annual 1500
Sponsored events 6000
Other events
Operations 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928

7. Expenses - Personnel: Employee
Types
 Academic Staff – 12.5 FTE
 Classified staff – 1.5 FTE
 Research Intern – 1 FTE
 Annuitant - .5 FTE
 Student Assistants – 6.0 FTE

8. Expenses - Personnel: FTE
Allocation by Program
TOTAL Over Head Coop
Project
Manage ILL Level 1 WHO
Personnel $ $ 1,289,431 $ 194,094 $ 162,161 $ 121,309 $ 439,896 $ 267,143 $ 104,828
FTE 21.25 2.58 2.52 1.6 9.5 3.8 1.25

9. Expenses - Supplies & Services
 Phone ($5,500) Accountant ($49,750)
 Printing ($500) Insurance ($1,100)
 Delivery ($62,000) Adv/Exhibits ($2,000)
 Journals ($500) WiLS OCLC use ($2,300)
 Copies ($3,500) Software ($5,500)
 DoIT ($40,350) Audit ($6,900)
 General Supplies ($13,500)
 Equipment Maintenance ($26,500)
 Taxes/Bank Fees ($4,300)

10. FY 11 Expense Budget
Total Over Head Coop
Project
Manage ILL Level 1 WHO
Personnel 1,289,431 194,094 162,161 121,309 439,896 267,143 104,828
Supp/Service 227,275 34,210 42,320 30,022 118,429 2,294
Equip/Furniture 23,000 8,800 2,200 - 11,000 1,000
Avectra Software 14,840 14,840
Staff Travel 2,500 4,900 1,500 6,900 4,550 3,000
Non Staff Travel 3,850 - 880 1,320 - -
Total Travel 29,400
Contractual 238,815
UW Intra Doc Del 6,315
WHO Project 21,100
WorldCat 211,400
Events 28,948
WiLSWorld 19948
Peer Council 1500
ILL Annual 1500
Sponsored events 6000
Other events
Operations 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928

11. Expenses - Travel
Non Staff Travel $ 6,050
Staff Travel $23,350
Total Travel $29,400

12. Expenses - Staff Travel
 Member relations & marketing ($9,500)
 Service development/upkeep ($7,100)
 Site Visits ($4,250)
 Contingency ($2,500)

13. FY 11 Expense Budget cont
Total Over Head Coop
Project
Manage ILL Level 1 WHO
Personnel 1,289,431 194,094 162,161 121,309 439,896 267,143 104,828
Supp/Services 227,275 34,210 42,320 30,022 118,429 2,294
Equip/Furniture 23,000 8,800 2,200 - 11,000 1,000
Avectra Software 14,840 14,840
Staff Travel 2,500 4,900 1,500 6,900 4,550 3,000
Non Staff Travel 3,850 - 880 1,320 - -
Total Travel 29,400
Contractual 238,815
UW Intra Doc Del 6,315
WHO Project 21,100
WorldCat 211,400
Events 28,948
WiLSWorld 19948
Peer Council 1500
ILL Annual 1500
Sponsored events 6000
Other events
Operations 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928

14. FY11 Complete Expense
Budget Total
Over
Head Coop
Project
Manage ILL Level 1 WHO
Personnel 1,289,431 194,094 162,161 121,309 439,896 267,143 104,828
Supp/Services 227,275 34,210 42,320 30,022 118,429 2,294
Equip/Furniture 23,000 8,800 2,200 - 11,000 1,000
Avectra Software 14,840 14,840
Staff Travel 2,500 4,900 1,500 6,900 4,550 3,000
Non Staff Travel 3,850 - 880 1,320 - -
Total Travel 29,400
Contractual 238,815
UW Intra Doc Del 6,315
WHO Project 21,100
WorldCat 211,400
Events 28,948
WiLSWorld 19948
Peer Council 1500
ILL Annual 1500
Sponsored events 6000
Other events
Operations 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928
Pass-Thru 8,875,205
Coop 6,103,288
OCLC 2,675,617
UW Comm Doc Del 96,300
TOTAL 10,726,914 258,294 6,314,869 3,144,843 579,045 299,935 129,928
Furlough (34,434)
GRAND TOTAL 10,692,480 258,294 6,314,869 3,144,843 579,045 299,935 129,928
Expenses – Operations and Pass-Thru

15. INCOME Total Overhead Coop
Project
Manage ILL Level 1 WHO
Member Fees $ 224,614
Level 3 48,750
Level 2 8,250
Level 1 164,114
WHO 3,500
Interest $ 70,000 70,000
Service Fees $ 580,981
Basic ILL 129,035
UW Intra 87,600
UW Madison 362,808
Refer ILL 1,538
Event Fees $ 44,155
WiLSWorld 21775
PeerCouncil 5625
ILL Annual 2275
Sponsored Events 8000
Other events
OCLC ILL training 6480
Contractual $ 448,333
UW Contract work 43,035
AskAway 7,650
WorldCat 213,641
OCLC 86,175
Foundation 88,049
WPLC 9,783
Income – Member Fees, Interest, Events Fees, and Contractual

16. Membership Fees
Level 3 $ 195.00
Level 2 $ 550.00
Level 1
Public Library/System $0.00042 Per dollar of Total Operating Expenditure
UW $ 0.54 Per FTE students
Private Academic $ 0.63 Per FTE students
Technical College $ 0.42 Per FTE students
K12 $ 500 Per High School
Other $ 1,200 Large Special
$ 600 Small Special
$ 550 Special Campus - IF Campus Level 1
$ 600 Mininum Threshold
5% Disount for Groups with single Billing/Contact point
Income – Membership Fees

17. INCOME Total Overhead Coop
Project
Manage ILL Level 1 WHO
Member Fees $ 224,614
Level 3 48,750
Level 2 8,250
Level 1 164,114
WHO 3,500
Interest $ 70,000 70,000
Service Fees $ 580,981
Basic ILL 129,035
UW Intra 87,600
UW Madison 362,808
Refer ILL 1,538
Event Fees $ 44,155
WiLSWorld 21775
PeerCouncil 5625
ILL Annual 2275
Sponsored Events 8000
Other events
OCLC ILL training 6480
Contractual $ 448,333
UW Contract work 43,035
AskAway 7,650
WorldCat 213,641
OCLC 86,175
Foundation 88,049
Income - Continued

18. Income - ILL Per Request Fees
$ 6.55 Basic ILL
$ 7.30 UW Basic
$ 10.25 Referred ILL
$ (6.55) Referral Credit
$ 11.90 RQExpresss
UW Madison Lender (paid by UW Madison for WiLS lending)
$ 8.30 Basic Fill
$ 3.00 Basic Not Filled
$ 6.00 RapidILL Filled
$ 6.00 Library Express Fill
$ 3.00 Library Express Not Filled

19. INCOME Total Overhead Coop
Project
Manage ILL Level 1 WHO
Member Fees $ 224,614
Level 3 48,750
Level 2 8,250
Level 1 164,114
WHO 3,500
Interest $ 70,000 70,000
Service Fees $ 580,981
Basic ILL 129,035
UW Intra 87,600
UW Madison 362,808
Refer ILL 1,538
Event Fees $ 44,155
WiLSWorld 21775
PeerCouncil 5625
ILL Annual 2275
Sponsored Events 8000
Other events
OCLC ILL training 6480
Contractual $ 448,333
UW Contract work 43,035
AskAway 7,650
WorldCat 213,641
OCLC 86,175
Foundation 88,049
Income - Continued

20. INCOME Total Overhead Coop
Project
Manage ILL Level 1 WHO
Commission $ 336,781
Coop 335,681
OCLC 1,100
Discounts/Crds $ (30,895)
Prepay $ (25,000) $ (25,000)
ILL Referrals $ (5,895) $ (5,895)
Operating
Total $ 1,673,969 45,000 384,431 373,489 585,611 193,889 91,549
PassThru $ 8,875,205
Coop 6,103,288
OCLC 2,675,617
UW Comm Doc
Del 96,300
GRAND TOTAL $ 10,549,174 45,000 6,487,719 3,145,406 585,611 193,889 91,549
Income – Continued

21. Income vs Expense FY11
Total Overhead Coop Project Manage ILL Level 1 WHO
Operating Income 1,673,969 45,000 384,431 373,489 585,611 193,889 91,549
Operating Expense 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928
NET (177,740) (213,294) 172,850 563 6,566 (106,046) (38,379)
Less Furlough 34,434
FY11 Deficit (143,306)

22. WiLS Reserve Funds
Close of Business $ 100,000
Operating Contingencies $ 65,214
Projects $ 50,000
Transition Fund $ 304,896
Sub-Total Reserve $ 520,110

23. Financial Bottom Line
Fund Balance (Pre-audit)6/30/2010 $922,940
Reserve Funds Total $520,110
Projected FY11 Deficit $143,306
AVAILABLE BALANCE $259,524