Wi ap02-fi-20090629 supplier automatic payment (f110)-v2

Working Instruction
FCS-W04-WI-ACC-090302-Automatic Payment
(F110)-V1 FCS
Project
EDL: Adel IBRAHIM Team:
Process status: </In process/Approved/In Revision/Canceled> FI
Version Date: 20090629

1. Document updates and validations
a. Updates

Date Version Author Comment
2009/06/29 0.1 Alexis BRUN Initial

b. Validations

Date Version Validation Comment
Resp.

Created by: Alexis Brun Page 1 of 19
Last modified by: <name> Created on: 2009-07-06
Last modified on: 2012-11-08

Working Instruction
(F110)-V1 FCS
Project

2. Table of contents
3. Objective
4. Link to other FCS documents
a. List of the BPP linked to this WI
b. List of Business Events linked to this WI
5. Business Event procedure

Steps Designation Transactions Responsible BE
1 Launch F110 transaction F110 Accounting

2 Change Fields in the DP request FB02 Accounting

6. Working Instruction

a. Lauch F110 transaction
Go through the following path


Working Instruction
(F110)-V1 FCS
Project

Click on .

b. “Status” tab


Working Instruction
(F110)-V1 FCS
Project

1
2

3

You need to specify the two following fields:
1- Run Date: the date you create and launch the payment run
2- Identification: a name to differentiate two payments runs launched the same day (there is no
convention but here is one idea: 3 digits for the name of the user / 1 digit for the payment method / 1
digit for an incremental number)
3- In this area you will follow the creation of the payment run. For the moment we have not enter any
parameter.
Then, go the following tab.

c. “Parameter” tab


Working Instruction
(F110)-V1 FCS
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1

2

3

You need to specify the following fields:
1- Posting date: by default the date of the day (but you can change it)
2- Payments control. You need to specify the:
• Company code
• The Payment method (Pmt meths): you can specify many if you want
• The next payment date (Next p/date): date of the next time you will launch the F110 for this
payment method. It is very important because SAP will decide, thanks to this date, if the
open item should be integrated (or not) in this payment batch
3- Select the vendor you want to pay. If you want to pay every vendor, you select the largest range of
vendor (here from 100000 to S999999999)

Working Instruction
(F110)-V1 FCS
Project

Then go to the next tab.

d. “Free selection” tab

You can select or exclude some additional criteria to select the open items to pay. You can select by
example: a currency, a country or some document numbers.
To do so, you select through the matchcode, the filed name and then the different values. You have
to tick the box “Exclude values” if you want to exclude the values you fill in.
Then go to the next tab.


Working Instruction
(F110)-V1 FCS
Project

e. “Free selection” tab

1

2

1- Here, you need to tick the boxes presented in the picture above:
• Due date check
• Payment method selection in all cases
• Pmnt method selection if not successful
• Line items of the payments documents
2- Fill in again the same vendor range. SAP will use this information to present you the log file (list of
errors).
Then go to next tab.


Working Instruction
(F110)-V1 FCS
Project

f. “Printout/data medium” tab

You have to select the variants created in your company code for the programs:
• RFFOEDI1
• ZRFF0F__V
The program RFF0AVIS doesn’t need any variant.
Do not create you own variants, use those created by FCS project team.

Then go back to the first tab: Status.

Working Instruction
(F110)-V1 FCS
Project

g. Payment proposal
i. General presentation

When you go back to the “Status” tab, you will have to save your work in clicking on “Yes”.

To launch the proposal, you have to click on the button “Proposal”.


Working Instruction
(F110)-V1 FCS
Project

By default the “Start date“and “Start time“are place and date of the day.

Tick the box “Start immediately” and finally click on .
The bottom of the screen will be like that.

Click on the button “Status” to reload the status of the payment proposal. If your proposal is an
important one, you may have to click several times to obtain the following screen. Sometime the time
needed can reach one or even two minutes.

Your proposal has been determined. You can check if it’s ok. If yes, you will be able to launch your
payment run. If not, you will delete your proposal and change the payment parameters (and/or the
vendor master data). Then you will be able to launch again the payment run.


Working Instruction
(F110)-V1 FCS
Project

ii. Delete the payment proposal

Follow the path and delete the proposal. You can now navigate in the different tabs and modify your
parameters. When finished, go back to the tab “Status” and launch again your proposal.

iii. Check the payment proposal

You can click on or .


Working Instruction
(F110)-V1 FCS
Project

If you select , you will obtain that.

If you select , you will see that.


Working Instruction
(F110)-V1 FCS
Project

In green, you will see the vendors which will be paid and in red, those which contain any constraints
(payment block, no open item to pay…).
A the bottom left you see the sum of what will be payed.
If the line is red and if you want to know why, double click on a red line.


Working Instruction
(F110)-V1 FCS
Project

You see all the open items for the vendor you selected.
Select a line and click on the button “Display” to know why the open item is not selected.

In this example, the “Item is blocked for payment”.

Working Instruction
(F110)-V1 FCS
Project

iv. Payments not taken into consideration

N° Case: SAP message Solution
1 Item is blocked for payment You need to change the open items
and/or the vendor master data
2 Unconfirmed change to master You need to confirm the changes on the
record vendor master data through transaction
code FK09
3 No pymt possible because items You vendor has a negative balance. Of
with a debit bal.still exist; see job log course you cannot pay him
4 No valid payment method found There is no matching between the
payment method of the payment run and
the vendor master data
5 00 days grace period is being You want to pay some overdue items
considered with a payment mode W or S (VCOM or
VCOM-Spot). Change the payment
method.

7. Notes
a. Payment method specifications

b. VCOM/VDOM (French specifications)

c. Alternative Payee



Working Instruction
(F110)-V1 FCS
Project


8. Run Payment and trigger sending by mail for payment
advice.
Basic settings:

Click on
Clck on „

And click on

See job log:

Working Instruction
(F110)-V1 FCS
Project

NB: payment advice sending can be monitored by transaction SCOT.

9. Customization needs (for FCS Project Team)
a. FBZP

The transaction FBZP should be customized.


Working Instruction
(F110)-V1 FCS
Project

b. Variant Creation
Transaction Code = SE38.

The following variants should be created:


Working Instruction
(F110)-V1 FCS
Project

• RFFOEDI1 (for payment methods V, W, U, C, I, N, J and T)
• ZRFFOF__V (V)
• ZRFFOF__T2IBAN (T and U)
• RFFOD__V (for I and N)


Wi ap02-fi-20090629 supplier automatic payment (f110)-v2

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