The document outlines protocols for political events, specifically the Kananaskis Summit, including order of precedence, seating arrangements, flag display, and forms of address. Order of precedence is determined by heads of state first, then heads of government. Seating follows a right-left alternating pattern with the host/chair as a reference point. Flags are displayed alphabetically by country in English, and forms of address depend on the political position of the individual being addressed.
The document discusses evaluation methods for festivals and events. It outlines several forms of evaluation including verbal interviews, written surveys, and mail-in reply cards. The evaluation process involves determining who needs evaluation and what information is required, selecting areas to evaluate based on the business plan, choosing an appropriate target group, and selecting a method to gather information. Questions to consider include what activities went well and could be improved, as well as what activities need to be changed. Both qualitative and quantitative data should be collected and a final report produced with details on the event goals, factors, numbers, responsibilities, programming, finances, and communications.
The document discusses risk management and insurance topics related to planning and hosting events. It covers identifying risks, managing liability through contracts, waivers and insurance. Specific risks addressed include those related to alcohol, injuries and cancellations. Strategies are presented for evaluating venue safety and working with authorities to plan for emergencies. Contractual tools like hold harmless clauses, additional insured endorsements and force majeure provisions are also summarized.
This document summarizes risk management and types of insurance relevant for event management. It discusses the five steps of risk management: identify risks, assess risk potential, prioritize risks, implement controls, and evaluate results. Common risks for festivals include slip and falls, attractive nuisances, and liquor liability. It also outlines types of insurance like general liability, directors' liability, event cancellation, and others. Minimizing claims involves proper documentation like certificates of insurance and waivers.
This document defines key terms related to contracts and agreements for event management. It outlines various types of common event management agreements such as consulting agreements, exhibitor contracts, vendor agreements, and hotel contracts. It provides considerations for drafting contracts including reviewing details thoroughly, ensuring all parties are clearly identified, specifying important dates, payment policies, change policies, and defining terms. The document also lists important elements that should be included in contracts such as contract participants, date, fees, goods/services, cancellation details, confidentiality, and signing authorities.
The document discusses two organizations in Ottawa, Canada that support entrepreneurship and innovation. The Ottawa Centre for Research and Innovation (OCRI) brings together people, ideas, and resources to expand Ottawa's talent pool, attract investment and business, foster education, develop technologies, and support research and entrepreneurs. The Entrepreneurship Centre provides services like seminars, workshops, advisory support, and mentoring to stimulate business startups, increase business success rates, and accelerate business growth in the region. It also lists several other organizations in Ottawa that provide resources and support for local businesses.
This document provides information about requests for proposals (RFPs), contracts, and contract negotiation for event planning. It defines RFPs and contracts, lists what they should include, and gives tips for using them and negotiating with suppliers. RFPs invite suppliers to submit proposals for services like venues and entertainment. Contracts are binding legal agreements that should be carefully read and negotiated to minimize risks for both parties. Samples of RFPs and contracts are available online.
The document discusses various topics related to requesting proposals (RFPs) and bids for events including:
- An RFP is a request from a buyer outlining requirements for suppliers to prepare a bid. A bid document is a proposal submitted by a destination to host an event.
- Sample contents of a supplier RFP include event details, facility specifications, insurance requirements, staffing needs, and budget. Common event suppliers include lighting, sound, tents, food/beverage, and transportation providers.
- A proposal typically includes a cover letter, event summary, market research, goals/objectives, experience of organizing team, budget, concept, and economic impact analysis.
The document discusses evaluation methods for festivals and events. It outlines several forms of evaluation including verbal interviews, written surveys, and mail-in reply cards. The evaluation process involves determining who needs evaluation and what information is required, selecting areas to evaluate based on the business plan, choosing an appropriate target group, and selecting a method to gather information. Questions to consider include what activities went well and could be improved, as well as what activities need to be changed. Both qualitative and quantitative data should be collected and a final report produced with details on the event goals, factors, numbers, responsibilities, programming, finances, and communications.
The document discusses risk management and insurance topics related to planning and hosting events. It covers identifying risks, managing liability through contracts, waivers and insurance. Specific risks addressed include those related to alcohol, injuries and cancellations. Strategies are presented for evaluating venue safety and working with authorities to plan for emergencies. Contractual tools like hold harmless clauses, additional insured endorsements and force majeure provisions are also summarized.
This document summarizes risk management and types of insurance relevant for event management. It discusses the five steps of risk management: identify risks, assess risk potential, prioritize risks, implement controls, and evaluate results. Common risks for festivals include slip and falls, attractive nuisances, and liquor liability. It also outlines types of insurance like general liability, directors' liability, event cancellation, and others. Minimizing claims involves proper documentation like certificates of insurance and waivers.
This document defines key terms related to contracts and agreements for event management. It outlines various types of common event management agreements such as consulting agreements, exhibitor contracts, vendor agreements, and hotel contracts. It provides considerations for drafting contracts including reviewing details thoroughly, ensuring all parties are clearly identified, specifying important dates, payment policies, change policies, and defining terms. The document also lists important elements that should be included in contracts such as contract participants, date, fees, goods/services, cancellation details, confidentiality, and signing authorities.
The document discusses two organizations in Ottawa, Canada that support entrepreneurship and innovation. The Ottawa Centre for Research and Innovation (OCRI) brings together people, ideas, and resources to expand Ottawa's talent pool, attract investment and business, foster education, develop technologies, and support research and entrepreneurs. The Entrepreneurship Centre provides services like seminars, workshops, advisory support, and mentoring to stimulate business startups, increase business success rates, and accelerate business growth in the region. It also lists several other organizations in Ottawa that provide resources and support for local businesses.
This document provides information about requests for proposals (RFPs), contracts, and contract negotiation for event planning. It defines RFPs and contracts, lists what they should include, and gives tips for using them and negotiating with suppliers. RFPs invite suppliers to submit proposals for services like venues and entertainment. Contracts are binding legal agreements that should be carefully read and negotiated to minimize risks for both parties. Samples of RFPs and contracts are available online.
The document discusses various topics related to requesting proposals (RFPs) and bids for events including:
- An RFP is a request from a buyer outlining requirements for suppliers to prepare a bid. A bid document is a proposal submitted by a destination to host an event.
- Sample contents of a supplier RFP include event details, facility specifications, insurance requirements, staffing needs, and budget. Common event suppliers include lighting, sound, tents, food/beverage, and transportation providers.
- A proposal typically includes a cover letter, event summary, market research, goals/objectives, experience of organizing team, budget, concept, and economic impact analysis.
The document discusses creating a critical path for planning events. It explains that a critical path helps ensure all tasks are coordinated and the event goals are met on time. It provides steps to create a critical path including identifying important dates, listing all tasks, prioritizing tasks, assigning completion dates, and assigning responsibilities. It also discusses determining task categories and timelines, as well as assigning staff and volunteers.
The document discusses goals and objectives for event planning. It defines goals as the end toward which effort is directed and objectives as something toward which effort is directed, an aim or goal. It lists common event goal categories such as monetary, awareness, education, celebration, contests, and entertainment/fun. It also discusses how to develop SMART (Specific, Measurable, Agreed, Realistic, Timed) goals and defines personal goals as a way to focus efforts and achieve more.
This document discusses conducting research to analyze the feasibility of hosting a community event. It describes analyzing the community to identify its demographics, groups, existing events, industries, transportation, and facilities. It also discusses conducting a feasibility study to determine whether an event should be hosted by understanding the target audience and collecting information through surveys, interviews, and records. Finally, it mentions establishing policies and procedures to guide decision making and tasks for the event.
The document provides tips for giving professional presentations, including understanding the objective, thoroughly researching the topic and audience, engaging the audience with a variety of techniques, dressing appropriately, providing handouts, overseeing logistics and risk management, starting and finishing on time, and allowing for questions and follow up.
The document outlines the key elements that should be addressed in an event business plan, including mission/goals, research/evaluation, programming, administration, logistics/operations, marketing/communications, human resources, finances, critical paths, and sponsorship/revenue generation. It emphasizes establishing goals and objectives, conducting research, developing themes/programming, managing administrative functions/contracts, planning logistics/safety, creating a marketing strategy, managing human resources/leadership, creating budgets/financial plans, developing critical paths/work plans, and securing sponsors/funding sources.
Professional business documents provide standardized tools and a historical record for staff and volunteers. These documents include letters, meeting agendas and minutes, memos, and reports to facilitate communication and document progress. Meeting agendas are distributed in advance to focus discussion, while minutes provide a formal record of issues, decisions, and commitments. Memos and reports communicate information briefly and formally.
The document discusses the history and evolution of event management as a profession. It outlines how early events brought together tribes and clans for peace, and how religious and political events influenced societies. It then explains how modern events serve social, political, and economic purposes for communities. Finally, it identifies several 21st century factors that impact event management, such as professionalization of the field, population trends, technology, and volunteerism.
The document discusses recommendations for board members for the Boise River Festival event. It suggests that the board include professionals from various fields like administration, finance, public relations, accounting, arts/culture, tourism, law enforcement, construction, and law. Board members should serve 4-year staggered terms, be elected and re-elected, and can be removed. Their responsibilities include attending meetings, being informed, reviewing materials, serving on committees, contributing financially and informing others about the event. Personal characteristics for board members include the ability to listen, think critically, work with others, and willingness to prepare, take responsibility, contribute resources and evaluate themselves.
The document discusses different types of legacies that can result from hosting international sport events, including buildings, facilities, equipment, social programs, economic and tourism sustainability, and knowledge. It notes that hosting events can benefit athletes, coaches, volunteers and sport organizations. Some economic benefits are job creation, regional development, increased tourism and tax revenue. Social benefits include work experiences, volunteer promotion, and increased emphasis on health and fitness. Hosting also allows a country to celebrate excellence and contribute to its cultural identity. Event organizers must provide plans for ongoing sport programming and community access to facilities after the event. The document examines the legacy of the 2002 Winter Olympics in Salt Lake City using a framework of costs and benefits to government, infrastructure, awareness
The document discusses creating a critical path for planning events. It explains that a critical path helps ensure all tasks are coordinated and the event goals are met on time. It provides steps to create a critical path including identifying important dates, listing all tasks, prioritizing tasks, assigning completion dates, and assigning responsibilities. It also discusses determining task categories and timelines, as well as assigning staff and volunteers.
The document discusses goals and objectives for event planning. It defines goals as the end toward which effort is directed and objectives as something toward which effort is directed, an aim or goal. It lists common event goal categories such as monetary, awareness, education, celebration, contests, and entertainment/fun. It also discusses how to develop SMART (Specific, Measurable, Agreed, Realistic, Timed) goals and defines personal goals as a way to focus efforts and achieve more.
This document discusses conducting research to analyze the feasibility of hosting a community event. It describes analyzing the community to identify its demographics, groups, existing events, industries, transportation, and facilities. It also discusses conducting a feasibility study to determine whether an event should be hosted by understanding the target audience and collecting information through surveys, interviews, and records. Finally, it mentions establishing policies and procedures to guide decision making and tasks for the event.
The document provides tips for giving professional presentations, including understanding the objective, thoroughly researching the topic and audience, engaging the audience with a variety of techniques, dressing appropriately, providing handouts, overseeing logistics and risk management, starting and finishing on time, and allowing for questions and follow up.
The document outlines the key elements that should be addressed in an event business plan, including mission/goals, research/evaluation, programming, administration, logistics/operations, marketing/communications, human resources, finances, critical paths, and sponsorship/revenue generation. It emphasizes establishing goals and objectives, conducting research, developing themes/programming, managing administrative functions/contracts, planning logistics/safety, creating a marketing strategy, managing human resources/leadership, creating budgets/financial plans, developing critical paths/work plans, and securing sponsors/funding sources.
Professional business documents provide standardized tools and a historical record for staff and volunteers. These documents include letters, meeting agendas and minutes, memos, and reports to facilitate communication and document progress. Meeting agendas are distributed in advance to focus discussion, while minutes provide a formal record of issues, decisions, and commitments. Memos and reports communicate information briefly and formally.
The document discusses the history and evolution of event management as a profession. It outlines how early events brought together tribes and clans for peace, and how religious and political events influenced societies. It then explains how modern events serve social, political, and economic purposes for communities. Finally, it identifies several 21st century factors that impact event management, such as professionalization of the field, population trends, technology, and volunteerism.
The document discusses recommendations for board members for the Boise River Festival event. It suggests that the board include professionals from various fields like administration, finance, public relations, accounting, arts/culture, tourism, law enforcement, construction, and law. Board members should serve 4-year staggered terms, be elected and re-elected, and can be removed. Their responsibilities include attending meetings, being informed, reviewing materials, serving on committees, contributing financially and informing others about the event. Personal characteristics for board members include the ability to listen, think critically, work with others, and willingness to prepare, take responsibility, contribute resources and evaluate themselves.
The document discusses different types of legacies that can result from hosting international sport events, including buildings, facilities, equipment, social programs, economic and tourism sustainability, and knowledge. It notes that hosting events can benefit athletes, coaches, volunteers and sport organizations. Some economic benefits are job creation, regional development, increased tourism and tax revenue. Social benefits include work experiences, volunteer promotion, and increased emphasis on health and fitness. Hosting also allows a country to celebrate excellence and contribute to its cultural identity. Event organizers must provide plans for ongoing sport programming and community access to facilities after the event. The document examines the legacy of the 2002 Winter Olympics in Salt Lake City using a framework of costs and benefits to government, infrastructure, awareness
CLASS 7 Political Events Learning Outcomes: Gain an understanding of the issues involved in the organization of political events particularily protocol issues. F2F - Conventions - Summits - Protests - Rallies - Review of planning process by Executive Assistant to MP - Protocol
Send This Page to a Friend Questions or Comments? Last Updated: 2002-02-14 Important Notices
Protocol Guidelines for the Kananaskis Summit If the 2002 Kananaskis Summit were held today, the following protocol arrangements would be in effect. Order of Precedence Seating Arrangements Official Photograph Flags Publications Forms of Address Order of Precedence The Order of Precedence determines the seating plan for sessions and meals, and the positioning of the official photograph. For the Kananaskis Summit, the Order of Precedence for Heads of Delegations is determined by the following sequence: 1. Heads of State 2. Heads of Government 3. The President of the Council of the European Union (Spain) 4. The President of the European Commission Order within each rank is determined by length of stay in office. Pride of place is given to the host country irrespective of its Head of Delegation’s rank or time in office. The Order of Precedence for the Kananaskis Summit Country Leader Title Canada The Right Honourable Jean Chrétien Prime Minister of Canada French Republic His Excellency Jacques Chirac President of the French Republic Russian Federation His Excellency Vladimir Putin President of the Russian Federation United States of America The Honourable George W. Bush President of the United States of America United Kingdom of Great Britain and Northern Ireland The Right Honourable Tony Blair Prime Minister of the United Kingdom of Great Britain and Northern Ireland Federal Republic of Germany His Excellency Gerhard Schröder Chancellor of the Federal Republic of Germany Japan His Excellency Junichiro Koizumi Prime Minister of Japan Republic of Italy The Honourable Silvio Berlusconi President of the Council of Ministers of the Italian Republic Kingdom of Spain His Excellency José María Aznar President of the Government of the Kingdom of Spain, President of the Council of the European Union European Commission His Excellency Romano Prodi President of the European Commission This Order of Precedence also applies to the Personal Representatives (Sherpas).
Seating Arrangements Seating is arranged such that the Chair/Host is the reference point from which an alternating right, left pattern is used to organize seating plans (beginning from the Chair’s/Host’s right).
Official Photograph Heads of Delegations are positioned for the Official Photograph in the same order as they are seated (i.e. Chair/Host is the reference point from which an alternating right, left pattern is used).
Flags It is customary to display national flags during the Summit. Flags are flown at the same height and their size is standardized. They are displayed in English alphabetical order in accordance with the UN membership list, left to right from the viewer’s perspective with the host flag appearing first to the viewer’s left: Canada France Germany Italy Japan Russia United Kingdom United States of America European Commission Provincial and municipal flags are displayed at events where representatives from the province and municipality are present.
Publications When listing delegations in publications, the order is subject to the same rules of protocol as is the display of flags. The order in French remains identical to the English despite differences in spelling. Names of delegates are listed in order of precedence as specified by their delegation.
Forms of Address Appropriate styles of address when conversing with dignitaries: Dignitary In Conversation Prime Minister of Canada "Prime Minister" first, then Mr. Chrétien The term "Mr. Prime Minister" should not be used. President of a Republic (France, Russia) "Excellency" first, then "President" or "Sir" .
President of the European Commission "Excellency" first; then "President" or "Sir" Ambassadors/High Commissioners of foreign countries in Canada "Your Excellency" or "Excellency" Canadian Ambassadors/High Commissioners "Mr./Madame Ambassador/High Commissioner" The title "Excellency" is not accorded by a Canadian citizen to a Canadian Ambassador or High Commissioner but is given by the government or citizens of the country to which the person is accredited
Federal Cabinet Ministers "Minister" first, then "Mr./Mrs./Miss" (name) The term "Mr./Madame Minister" should not be used. Senators "Senator" (name) Members of the House of Commons "Mr./Mrs./Ms./Miss" (name)
Lieutenant Governor "Your Honour" first, then "Sir" or "Madam" or "Mr./Mrs./Ms./Miss" (name) Spouse of a Lieutenant Governor "Your Honour" first, then "Sir" or "Madam" or "Mr./Mrs./Ms./Miss" (name) Premier "Premier" first, then "Mr./Mrs./Ms./Miss" (name) Provincial Cabinet Ministers "Minister" first, then "Mr./Mrs./Miss" (name) The term "Mr./Madame Minister" should not be used.
Members of a Provincial Legislative Assembly "Mr./Mrs./Ms./Miss" (name) Mayor "Your Worship" first, then "Mayor" (name)