This document discusses how librarians at Florida Atlantic University are using word clouds to assist with collection development. It describes FAU's electronic theses and dissertations collection, which contains over 1,600 student works. The librarians extract keywords and subjects from these works and other sources like interlibrary loan data and faculty publications to generate word clouds. These word clouds provide a visual overview of popular topics and identify new terminology to inform collection decisions and better support interdisciplinary research. Examples of word clouds generated from the ETD collection and other sources are presented.
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Short overview responding to the following 4 questions, as suggested by the RDA Long Tail Data IG:
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Using Word Clouds to Assist with Collection Development
1. Using Word Clouds to
Assist with Collection
Development
Presented by Librarians from Florida Atlantic University:
Ethan Fenichel, E-Resources Access Management Librarian
Sunghae Ress, Digital Projects Librarian
Zach English, Collection Development Librarian
3. Electronic Theses and Dissertations
Collection
FAU Student Theses and Dissertations from 2007 to current
Legacy Student ETDs 1967-2006 – currently digitizing over 4000
volumes
FAU Faculty Theses and Dissertations
5. An example: Student ETDs
2007 to present are born digital
Currently approx. 1600 ETDs
Use this collections to illustrate how digital
library supports ETDs
6. Graduation requirement
Graduate students required to write ETDs to receive their masters and
doctoral degrees
Guidelines set forth by FAU Graduate College
Students upload them to digital library
7. How digital library supports student
ETDs
creation
use
dissemination
Preservation
8. Process
Digital Library receives the manuscript and verifies that all the paperwork is in
order
The ETD is processed for FAU’s Digital Library collection
The ETD is then submitted to the publisher, ProQuest, along with associated forms
and fees for publishing
If the student’s program requires hardbound copy of the thesis/dissertation, the
Library submits the paper copy to the bindery for binding
Upon receipt of the bound copies from the bindery, the library sends the copies to
the colleges for distribution
Technical Services catalogues the ETD
creation
use
dissemination
Preservation
Graduate College
TS
9. Getting a Picture of User Interests
Sources:
Interlibrary Loan data
Call Number analysis
Department websites/Faculty publications
Review course catalog
Anecdotal feedback
Citation analyses
Scholarly LIS literature
10. Interdisciplinary Research is more
Common
Linear Nonlinear
“My research is on…” “And I study it by using…”
Field behavioral ecology of birds Digital signal analysis and robotics
Human brain development and function Venom from cone snails
Wildfire and drought GIS and paleo-ecological reconstruction
Computer and telecom systems Statistical analysis
Nursing workplace interactions Ethnographic study techniques
Women’s health care Qualitative phenomenology
11. Subject Headings and Keywords
LCSH subject headings
Weaknesses:
Can be overly limiting in the digital
age
Might not include cutting-edge
terminology
Benefits:
Precision
Extract concepts deemed to be of
most importance
Generality
12. Includes over 2,000 electronic theses and dissertations by FAU faculty and
students
Each thesis or dissertation is cataloged and provided with LCSH subject
headings
Excel spreadsheets from Digital Library site include:
Abstracts
Titles
Author name(s)
13. How We Create a Word Cloud
Go to ETD Collection through FAU Libraries website
Narrow the list by a search term or facet
For example, “Symbolism in literature”
The list should be large enough to be meaningful, but not so large that interesting
details don’t appear
Convert the list into an Excel spreadsheet
Copy and paste the abstracts/titles into Wordle.net (or another word cloud
tool)
Consult the word cloud, and search for usage of unfamiliar/unexpected words
by ‘Ctrl – F’ function in Excel
Shows contexts of how terminology is used
Research to learn more about unfamiliar concepts on the fly
14. Examples of other Sources for Word
Clouds
ProQuest Dissertations and Theses:
Includes
over 6,000 FAU works
Web of Science (Thomson
Reuters): Search by Organization
to find over 11,000 citations of
journals/proceedings/etc. from
FAU authors. Use RefWorks to
manage citations and abstracts
from WOS.
18. Word Cloud: Web of Science & ETDs –
Abstracts, Keywords and Titles: “Sensors”
19. Word Cloud from WOS: Applied
Mathematics faculty citations (89)
20. Choosing Data: LCSH vs. Keywords
Overlap between LCSH and Titles, Abstracts, & Keywords
(Author-Assigned Keywords versus Library of Congress Subject Headings by C.
Rockelle Strader. 2009. ALCTS LRTS 53(4))
21. Choosing Data: LCSH vs. Keywords
Overlap between LCSH and Titles, Abstracts, & Keywords
(Author-Assigned Keywords versus Library of Congress Subject Headings by C.
Rockelle Strader. ALCTS LRTS 53(4))
22. Catalogers & Collection Development
Literary Warrant > terms comes from the literature
User Warrant > terms from the users’ searches
Good feedback loop! Subject
Headings
Collection
Development
Keywords vs.
Subject
Headings
Catalogers
Analyses
Authorities
23. References
FAU Digital Library (2009). Electronic theses and dissertations collection.
Retrieved from
https://fau.digital.flvc.org/islandora/object/fau%3Aelectronictheses
Florida Atlantic University Graduate College (2014). Graduate thesis and
dissertation guidelines. Retrieved from http://fau.edu/graduate/forms-and-
procedures/degree-completion/thesis-and-dissertation/
Classroom Clipart (2016). Retrieved from classroomclipart.com
Editor's Notes
My personal introduction
Cataloger’s perspective
Choosing Data: LCSH vs. Keywords
My personal introduction
Cataloger’s perspective
Choosing Data: LCSH vs. Keywords
LCSH is understood to be complementary to Keywords, titles, and abstracts (and vice-versa)
By using both, we increase our recall by nearly half again
While this analysis applies to recall, it can also be useful in collection development for getting the fullest picture
In 2005, Tina Gross & Arlene Taylor found that more than 1/3 of users searches woul dfail if LCSH were not present in the records ( Tina Gross and Arlene G. Taylor, "“What Have We Got to Lose? The Effect of Controlled Vocabulary on Keyword Searching Results,”," College & Research Libraries (May 2005) 66, no. 3: 212–30.)
