This document provides information about the Simple In/Out system used by University of Maryland ExpressCare to track unit status in real time. It aims to provide clear communication between clinical staff, management, and the communications center. The summary explains how to access the system via desktop or mobile apps, login credentials for units and nurses, and how to properly update statuses for calls, in-house responses, and availability. Screenshots demonstrate the public status board viewable by all.

1. Simple In/Out
University of Maryland ExpressCare
Unit Status Management

2. Goals From the System
 Clear and Open Communication
 Communication Center Staff
 Clinical Staff
 Management
 Better Use of Resources
 Availability of units in “real time”
 Reduced workload on Communications Center staff
 Provides reports of unit status as needed for management
 Staff Accountability/Security
 Provides awareness of staff/unit status
 Reduces frustration

3. How do I access?
Desktop access is available
online at
www.simpleinout.com (a link
is available on EMS
Manager)
Free Smartphone Apps
 Android
 iOS
 Windows

4. How do I access?
Medic Units’ Account Login Info
Email addresses for the units are in similar format:
umexpresscare+(unit #)@gmail.com
 Example: Medic 51’s address is umexpresscare+51@gmail.com
Passwords are ALL identical, and MUST NEVER be
changed: Password1

5. How do I access?
Nurses’ Account Login Info
 Email addresses for the nurses are also in similar format.
 Adult Nurse: umexpresscare+arn@gmail.com
 Pediatric Nurse: umexpresscare+prn@gmail.com
 Adult Flex Nurse: umexpresscare+frn@gmail.com (An alternative plan for a
pediatric flex nurse status account is in place.)
 Passwords are ALL identical, and MUST NEVER be changed:
Password1

6. Important Areas

7. How do I update our status?
Updating the status of the nurse/unit of non-call related
events.
 Most of the content is very clear on the main screen
 Utilize the “Quick Picks” as much as possible, if they apply
 IMPORTANT: Unless there will be a delayed response or unavailability
for a call, any status update should remain as an “In” (Green) status
update. Ex. Available by Pager, Picking Up Food, etc. (Hint: Available
by Pager could be used if you are remaining in the general hospital
area.)

8. How do I update our status?
 Updating the status of a unit for an interfacility call
 Please make every effort to Status Update calls in the following format:
 Patient Type (Adult = A, Pediatric = P)
 Character: “-”
 Level of Care (BLS, ALS, SCT)
 Control # (#########)
 Sending Facility-Unit Type (Ex: BWMC-ER, MIDTOWN-TELE,etc.)
 Character: “/”
 Receiving Facility-Unit Type (Ex: UMMC-MICU, STJOES-ICU, etc.)
Example CC call status update from Charles Regional’s ER to University’s Neuro ICU:
A-SCT 3490000 CHARLESCO-ER/UMMC-NCICU
Example ALS status update from Harbor’s ER to University’s Pediatric ER:
P-ALS 3490000 HARBOR-ER/UMMC-PER

9. How do I update our status?
Updating the status of a nurse/unit for handling a hospital in-
house response.
 Utilize the “Quick Pick” – “IN HOUSE RESPONSE”
 Once you return, enter an updated status with the Disposition and
Control #.
 Example: “IN HOUSE REFUSAL 3490000” OR “IN HOUSE AED 3490000”
 IMPORTANT: Mark this status update as “Out” (Red).
 Update status of unit as “Available” or on next call as appropriate.

10. Viewing Units’ Status
 An updated link for the “Public Full Screen” view will always be available
on EMS Manager. This does not require logging into Simple In/Out.
 The “Public Full Screen” updates every 30-60 seconds, and can be
viewed by clicking “Full Screen” in the main user screen.
 “Board” is the unit status board within the mobile application.
 The “Public Full Screen” can be adjusted in settings for larger view in
locations such as the monitor in the Communications Center.
(Recommendation: 2 Columns with Largest Text)

11. Public Full Screen

12. Don’t Worry, Be Happy!
At first, this system may seem intimidating, but it
truly is “Simple In / Out”! As we take advantage of
this useful tool, it will prove itself to be invaluable in
making all of our lives free of confusion and
frustration.