The document outlines a case study on the City of Cape Town's electricity fleet management and maintenance services from 2005 to 2016, detailing strategic objectives and implementation benefits. Key achievements include improved fleet availability, reduced fuel consumption, enhanced compliance with safety standards, and significant cost savings, alongside a notable decrease in traffic violations and employee overtime. The case study emphasizes functional alignment and operational efficiencies achieved through effective management and technical support.

1. Government Fleet Case Study
Electricity Fleet Management and Maintenance Services
Willem Janse Van Rensburg July 2016

2. Government Fleet Case Study
Strategic
Objectives
Introduction
Overview
2005-2016
Strategy
Implementation
Benefits and
Achievements
2

3. Introduction and Strategic Objectives

4. Introduction
Fleet Management & Maintenance Services
Fleet Size 940 vehicles
Service Providers > 80
Depots/Sections 54
Budget Total (FMMS) R130 million
Budget (Operating) R43 million
Replacement Value R500 million
Utility
Services
Electricity
Services
Technical
Support
Services
Electricity
Fleet
Solid
Waste
Water and
Sanitation
Other City of Cape
Town Departments
4

5. Strategic Objectives
5
Policy and Strategy Development
Asset Life Cycle Management
Technical Standards and Functional
Alignment
Optimise fleet availability and reliability
Maintenance schedule attainment

6. Strategic Objectives
6
Traffic violations management, Licences
and COFs
Employee wellness, training and
development
Contract Management
Root cause analysis and remedial action
Repairs and breakdowns

7. Overview 2005-2016

8. 8
Electricity Fleet Overview 2005-2016
Stock
Replacement Cycle
Functional alignment
Fleet Availability
Service Schedule
Attainment
Historical (2005) Current (2016)
33 Years
-> Above Industry Standards
40%
-> High misalignment
between vehicle
specifications and
operational requirements
65%
-> Work Orders open for
months
47%
-> Vehicles not maintained
on time
8-15 Years
-> Based on asset type
and condition assessment
85%
-> Vehicles purchased as per
specific operational needs
92%
-> Work Orders closed
within 14 days
98%
-> Vehicles serviced as
per monthly plan
-> 100% Statutory
compliance
Whole life cycle costing
model implemented
Implementation of EAM
Right-sizing of fleet
vehicles
Contractor KPI’s
instituted
Effective
Communication
Daily management
system implemented

9. Electricity Fleet Overview 2005-2016
9
Firefighting
Stabilising
Preventing
Optimising
Excellence
Firefighting
Stabilising
Preventing
Excellence
Optimising

10. Strategy Implementation

11. Strategy Implementation
11
Foreman
Team 1 Team 2 Team 3
Entrepreneurial
Environment
Roles and
Responsibilities
Daily Management
System and
Inspections
Loading Charts
and Smoke Testing
Training and Skills
Development
Business Process
Development

12. Strategy Implementation
12

13. Benefits and Achievements

14. Benefits: Functional Alignment
14
Fit for purpose – No
Passenger safety – No
Conformance to Road Traffic
Ordinances – No
Driver Ergonomics and Passenger
Comfort – No
Incorrect vehicle for purpose New Generation Mobile Workshops
Fit for purpose
Passenger safety
Conformance to Road Traffic
Ordinances
Driver Ergonomics and Passenger
Comfort
Before 2007 2016

15. Benefits: Functional Alignment
15
Vehicle Type – 10 tone A/P truck
Purpose – Street light maintenance
Extra vehicles/equipment required –
Crane truck, passenger vehicle, slings,
3 workers
Vehicle Type – 6x4 A/P and Crane (2in1) –operates in almost
all road conditions e.g. steep inclines, dump sites
Savings on personnel – 2 persons instead of previous 3
Safety Considerations – Pole manipulator present, no need
for ropes
Operational Efficiencies – More functions performed with
less resources and shorter lead times
Before 2016

16. Benefits: Efficiency Improvements
16
Fuel Consumption Improved
from 17l/100km to 13l/100km
Carbon footprint improved by
24%
Cost savings on fuel =R5.7 Million
Cost savings on repairs and
maintenance =R4.2 Million
(2016FY)
0
2
4
6
8
10
12
14
16
18
2008 2016
L/100km
Year
Average Fuel Consumption
Average Fuel Consumption

17. Benefits: Reduction in Traffic Violations and Accidents
17
27
25
42
33
28 27
13
26
20
12 12 12
0
5
10
15
20
25
30
35
40
45
Total Traffic Violations: Electricity
Global Statistics
Traffic violations measured and
monitored monthly
Monthly reporting to management
Driver training according to
requirements
Accidents and incidents measured and
monitored monthly
Monthly reporting to management
Driver training according to
requirements

18. Benefits: Reduction in Traffic Violations and Accidents
18
Incidents Committee analyses
report and takes appropriate action

19. Benefits: Employee Wellness - Driver Overtime Reduction
19
Driver overtime reduced by 90.5%
Monthly overtime monitoring
Improved work planning and control
Improved employee wellness
Enforcing Health and Safety regulations
Monthly
Report

20. Benefits: Employee Wellness - Skills development
20
10%
90%
Before 2007
Compliant Non-compliant
100%
0
2016
Compliant Non-compliant
Aerial Platform and Crane
Operator Certification

21. Achievements
21
• Awarded in June 2009Green Supply Chain Award
• February 2011OHSAS 18001
• March 2011RTMS Accreditation
• March 2012ISO 9000 & ISO 14001
• August 2012Pragma Asset Management
Silver Award
• September 2015ISO 39000
• Target – 2 years timeFuture Goal: ISO 55000

22. City of Cape Town Newsletter Feature
22

23. Thank you
23

24. Thank you.
City of Cape Town Electricity Fleet Management and Maintenance Services.
July 2016