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- 5.
- 6. University Park Airport •Seven Minute Drive to Campus
- 7. University Park Airport •Two Taxi Services • Airport Shuttle Service
- 8. University Park Airport 4Major Carriers with 50 Flights In & Out Daily • Delta Connection - Cincinnati • Northwest Airlink - Detroit • United Express - Washington/Dulles • U.S. Airways - Pittsburgh & Philadelphia
- 9. Penn State CampusEstablishedas an agricultural college in 1855, The Pennsylvania State University is one of the original Land Grant Universities signed into law by Abraham Lincoln in 1862.
- 10.
- 11. Main Presentation Sites HousingSitesBanquet & Social Venues Penn State Campus
- 12. Main Presentation Sites: < 4Thomas Aud’s (726, 242, 171, 94) Wartik (70) > Osmond (341, 152) > HUB > 2 Aud’s (475, 385), Hall for Posters Life Sciences (182) v < White Gym (Exhibits) < Chemistry (70) < Eisenhower Auditorium (2,500) Penn State Campus
- 13. Housing Sites < EastviewTerrace (800) < Nittany Suites (100 +) < Nittany Lion Inn 250 luxury rooms Penn State Campus
- 14. Nittany Lion Inn •CouncilMeetings •Banquets Alumni Center •Evening Mixers Beaver Stadium • Tuesday Banquet Tailgate Party and Old-Fashioned Ice Cream Social and Sock-Hop Banquet & Social Venues Penn State Campus
- 15.
- 16. Eastview TerraceOn-campus housingwill primarily be in the newly built Eastview Terrace, a landscaped cluster of houses made up of 12-15 private rooms. Each of the 808 air- conditioned single rooms have a private bathroom and a refrigerator/microwave. Houses share a study/social space and laundry facilities.
- 19. Nittany Apartments & SuitesMorehousing is available in nearby Nittany Apartments: Shared rooms in 2 & 4 bedroom suites with shared bath. Air conditioned. Space for 100 +
- 20. On-Campus Housing Walk Time to LocationCapacity Eisenhower Eastview Terrace 800 12 minutes Nittany Apartments 100 + 11 minutes Redifer Dining Commons 1,100 11 minutes
- 21. Main Presentation Sites: <Eisenhower Auditorium (2,500) Penn State Campus
- 22. Eisenhower Auditorium Our mainsymposia will be held in Eisenhower Auditorium which seats up to 2,500. Concurrent sessions will all be within a five minute walk, as well as poster sessions, exhibits and breaks. Registration will be held in the lobby.
- 23. Thomas Classroom Building 4Auditoriums: • 171 • 242 • 94 • 726
- 24. New Life Science& Chemistry2 Auditoriums: • 186 • 70
- 25. Wartik Lab 2 Auditoriums:• 173 • 151 Classroom • 70
- 26. Osmond Lab 2 Auditoriums:• 341 • 152
- 27. Hetzel Union Building 2Auditoriums: • 475 • 385 • Posters in Alumni Hall
- 28. Penn State Campus MainPresentation Sites: < 4 Thomas Aud’s (726, 242, 171, 94) Wartik (70) > Osmond (341, 152) > HUB > 2 Aud’s (475, 385), Hall for Posters Life Sciences (182) v < White Gym (Exhibits) < Chemistry (70) < Eisenhower Auditorium (2,500)
- 29. Auditoriums & MeetingRooms* Walk Time from Venue Seats Eisenhower Eisenhower Auditorium 2,595 /1,755 Home Base Thomas Auditoriums 726, 242, 171 2 minutes HUB Auditoriums 475, 385 5 minutes Osmond Classrooms 341, 152 5 minutes Life Sciences 186 2 minutes Wartik Auditoriums 171, 153 4 minutes * > 15 smaller classrooms within 6 minutes’ walk, (50-150 seats)
- 30. Penn State Campus NittanyLion Inn •Council Meetings •Banquets Alumni Center •Evening Mixers Beaver Stadium • Tuesday Banquet Tailgate Party and Old-Fashioned Ice Cream Social and Sock-Hop Banquet & Social Venues
- 31. Walk Time to Venue Eisenhower BeaverStadium Tuesday Night Banquet* 15 minutes Mt. Nittany Club All Sports Museum * Tailgate Party w/ Old-Fashioned Ice Cream Social & Sock Hop Hintz Alumni Building For Evening Mixers 12 minutes Social Events
- 32. Hintz Alumni Center EveningMixers: • 400 Indoors • 400 Patio Seating
- 33. Beaver Stadium Tuesday NightBanquet - Tailgate Party and Old Fashioned Ice Cream Party and Sock-Hop Nittany Club Sports Museum
- 34. Posters, Exhibits & SocialsWalk Time to Venue Capacities Eisenhower Hetzel Union Building (HUB) 5 minutes Alumni Hall Posters up to 550 HUB Eateries Seating for 900 White Gym Exhibits 7 minutes Nittany Lion Inn 15 minutes Ballroom Banquets up to 500 3 Banquet Rooms Banquets up to 160
- 35. Penn State hasa full-service catering company on campus for breaks and meals. We also have our own bakery which supplies Java Co. Catering
- 36. Hotels Nittany Lion Inn •CouncilMeetings •Banquets Banquet & Social Venues
- 37. Nittany Lion Inn TheNittany Lion Inn is a gracious, colonial style hotel right on- campus. A 15 minute walk to ASV sessions A National Trust historic hotel
- 38. A National Trusthistoric hotel • For Banquets & Council Meetings • 220 Sleeping Rooms Nittany Lion Inn
- 39. Hotel Room Blocks HotelRooms Rates Per Night* Atherton Hotel 75 $90 - 6/18; $79 - 6/19-6/21 Courtyard Marriott 40 $99 Days Inn 100 $77 single / $87 double Hampton Inn 50 $79 Hilton Garden Inn 30 $89 single / $99 double Nittany Lion Inn 120 $99 single / $109 double Penn Stater 100 $99 single / $109 double The Ramada Inn 50 $79 *Not including tax. All hotels have set aside some rooms for 6/17/05.
- 40. Courtyard Inn Nittany LionInn Days Inn Hampton Inn Hilton Garden Inn Ramada Inn Atherton Penn Stater 2 mi from campus >
- 41. Conference Center • 2miles From Campus • 300 Luxury Rooms
- 42.
- 43. Penn State Campus MainPresentation Sites: < Eisenhower Auditorium (2,500)
- 44. Downtown State Collegeflanks the south side of campus, a five-minute walk from campus housing, and a 12 minute walk from Eisenhower Auditorium.
- 45. MEALS ON-CAMPUS Breakfast $5.75 Lunch $ 8.25 Dinner $10.00 Banquet $45.00 HOUSING ON-CAMPUS* Single Room in Eastview Terrace $57.00/night Double Room Nittany Suites $40.00/night * Includes Breakfast
- 46. Budget INCOME Description Fee 1200Total 1400 Total 1600 Total 1200 Variable 1400 Variable 1600 Variable Core Meeting Registration Member, Early Fee 240.00$ 112,800.00$ 120,000.00$ 144,000.00$ 470 500 600 Member, Full Fee 290.00$ 17,400.00$ 23,200.00$ 27,550.00$ 60 80 95 Non-member, Early Fee 380.00$ 66,500.00$ 76,000.00$ 85,500.00$ 175 200 225 Non-member, Full Fee 435.00$ 19,575.00$ 23,925.00$ 26,100.00$ 45 55 60 Student, Early Fee 170.00$ 51,850.00$ 70,550.00$ 77,350.00$ 305 415 455 Student, Full Fee 225.00$ 9,000.00$ 10,125.00$ 12,375.00$ 40 45 55 Guest 50.00$ 1,750.00$ 1,750.00$ 2,000.00$ 35 35 40 Speaker $0.00 -$ -$ -$ 25 25 25 Complimentary $0.00 -$ -$ -$ 45 45 45 -$ Parking Permits 60.00$ 18,000.00$ 21,000.00$ 24,000.00$ 300 350 400 Core Meeting Registration Total 296,875.00$ 346,550.00$ 398,875.00$ 1200 1400 1600 Other Income Satellite Symposia 55.00$ 17,875.00$ 22,000.00$ 26,125.00$ 325 400 475 Vet & Plant Luncheons 25.00$ 3,125.00$ 4,375.00$ 5,000.00$ 125 175 200 Tuesday Banquet 50.00$ 37,500.00$ 42,500.00$ 46,250.00$ 750 850 925 Banquets - Veterinary and Medical 45.00$ 4,500.00$ 5,400.00$ 7,200.00$ 100 120 160 Exhibitors 600.00$ 36,000.00$ 36,000.00$ 36,000.00$ 60 60 60 Publishers 150.00$ 900.00$ 900.00$ 900.00$ 6 6 6 Local Sponsorship 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 1 1 1 Parking Permits 20.00$ 20,000.00$ 24,000.00$ 26,000.00$ 1000 1200 1300 Other Income Total 124,900.00$ 140,175.00$ 152,475.00$ TOTAL INCOME 421,775.00$ 486,725.00$ 551,350.00$ 5962 6727
- 47. EXPENSE Core Meeting Expenses1200 Total 1400 Total 1600 Total Cost Per Person Cost Per Person Staff Assistants 576.00$ 672 768.00$ Registration Clerks 576.00$ 672 768.00$ Staff Support 1,152.00$ 1,344.00$ 1,536.00$ Telephone/Fax 1,000.00$ 1,100.00$ 1,200.00$ Postage 2,000.00$ 2,100.00$ 2,200.00$ Office Communication 3,000.00$ 3,200.00$ 3,400.00$ Supplies 4,800.00$ 5,600.00$ 6,400.00$ $4 Copying 2,400.00$ 2,800.00$ 3,200.00$ $2 Posterboards & Set-up Labor 9,000.00$ 9,400.00$ 9,500.00$ Executive Bags 8,820.00$ 10,290.00$ 11,760.00$ 7.35 Name Badge Holders 2,016.00$ 2,352.00$ 2,688.00$ 1.68 Printing for Drink Tickets & Signage 1,000.00$ 1,000.00$ 1,000.00$ Materials & Production 28,036.00$ 31,442.00$ 34,548.00$ Brochures 1,020.00$ 1,020.00$ 1,020.00$ Bookmarks 271.81$ 271.81$ 271.81$ Note Pads 1,933.00$ 1,933.00$ 1,933.00$ Pens 179.05$ 179.05$ 179.05$ Marketing Design 300.00$ 300.00$ 300.00$ Web Site Design & URL 500.00$ 500.00$ 500.00$ Poster 1,000.00$ 1,000.00$ 1,000.00$ Marketing 5,203.86$ 5,203.86$ 5,203.86$ Lodging 1,000.00$ 1,000.00$ 1,000.00$ Accommodations & Travel 1,000.00$ 1,000.00$ 1,000.00$ ` Planning Meals & Breaks 500.00$ 500.00$ 500.00$ Planning Travel 5,000.00$ 5,000.00$ 5,000.00$ Planning 5,500.00$ 5,500.00$ 5,500.00$ HUB Facilities (Posters, 2 Auditoriums) 12,000.00$ 12,000.00$ 12,000.00$ Eisenhower Auditorium (Main Venue) 11,000.00$ 11,000.00$ 11,000.00$ Beaver Stadium (Tuesday Banquet) 3,000.00$ 3,000.00$ 3,000.00$ Hintz Alumni Center (Mixers) 1,500.00$ 1,500.00$ 1,500.00$ Meeting Facilities 27,500.00$ 27,500.00$ 27,500.00$
- 48. Expenses continued… FixedCost 1200 Total 1400 Total 1600 Total 1200 Variable 1400 Variable 1600 Variable Breaks (1 per day at $4.00 pp for 5 days) 20.00$ 24,000.00$ 28,000.00$ 32,000.00$ 1200 1400 1600 Welcome Reception 12.00$ 14,400.00$ 16,800.00$ 19,200.00$ 1200 1400 1600 Luncheons (Plant, Vet., Med. Councils) 20.00$ 2,500.00$ 3,500.00$ 4,000.00$ 125 175 200 Tuesday Banquet 48.00$ 36,000.00$ 40,800.00$ 44,400.00$ 750 850 925 Banquets - Veterinary and Medical 40.00$ 4,000.00$ 4,800.00$ 6,400.00$ 100 120 160 President's Dinner 35.00$ 2,800.00$ 3,500.00$ 5,250.00$ 80 100 150 3 Evening Mixers ($9 pp each) 27.00$ 13,500.00$ 15,525.00$ 16,875.00$ 500 575 625 Council Meetings (2) 35.00$ 2,100.00$ 2,100.00$ 2,100.00$ 60 60 60 Thank You Reception 35.00$ 1,400.00$ 1,400.00$ 1,400.00$ 40 40 40 Meals & Breaks 100,700.00$ 116,425.00$ 131,625.00$ Equipment Rental: Tents, Chairs, Tables 12,000.00$ 14,000.00$ 16,000.00$ AV including Technicians 30,000.00$ 35,000.00$ 40,000.00$ AV & Equipment Rental 42,000.00$ 49,000.00$ 56,000.00$ Credit Card Charges 0.02 4,320.00$ 5,040.00$ 5,760.00$ 900 1050 1200 Parking Permits 16.00$ 16,000.00$ 19,200.00$ 20,800.00$ 1000 1200 1300 Bus 1,000.00$ 1,000.00$ 1,000.00$ Vans 1,000.00$ 1,000.00$ 1,000.00$ Phones or Walkie-talkies 1,000.00$ 1,000.00$ 1,000.00$ Transportation& Communication 18,000.00$ 21,200.00$ 22,800.00$ Entertainment 5,000.00$ 5,000.00$ 5,000.00$ DIRECT EXPENSES SUBTOTAL 237,091.86$ 266,814.86$ 294,112.86$ Contingency 7.00% 16,596.43$ 18,677.04$ 20,587.90$ Variable Conference Fee 48.00$ 57,600.00$ 67,200.00$ 76,800.00$ Fixed Conference Fee 3,400.00$ 3,400.00$ 3,400.00$ Conference Management 61,000.00$ 70,600.00$ 80,200.00$ TOTAL BUDGETED EXPENSES 314,688.29$ 356,091.90$ 394,900.76$ BALANCE = Income - Expenses 107,086.71$ 130,633.10$ 156,449.24$
Editor's Notes
- #6 You can see that Penn State is in the middle of the state, 25 miles from HWY 80 which goes east-west across the whole of the United States. HWY 80 is intersected by Rt. 76 to the west and 15 to the east. Major road construction is now taking place connecting our local highway 322, to HWY 80 directly, through hWY 99.
- #7 Universy Park Airport is 5 miles from campus, or ten minute’s drive. ______ commercial flights come in and out daily through four major carriers United Express - Northwest Airlink Delta Connection US Airways Express With hubs in Pittsburgh PHILI Washington DC (Dulles) Cincinnatti
- #8 Universy Park Airport is 5 miles from campus, or ten minute’s drive. ______ commercial flights come in and out daily through four major carriers United Express - Northwest Airlink Delta Connection US Airways Express With hubs in Pittsburgh PHILI Washington DC (Dulles) Cincinnatti
- #9 Universy Park Airport is 5 miles from campus, or ten minute’s drive. ______ commercial flights come in and out daily through four major carriers United Express - Northwest Airlink Delta Connection US Airways Express With hubs in Pittsburgh PHILI Washington DC (Dulles) Cincinnatti
- #11 This is a map of the main campus, though University Park has spread to the north, west and east.
- #12 This color coded map shows the main venues that we will utilize for ASV
- #13 This color coded map shows the main venues that we will utilize for ASV
- #14 The red depicts on-campus lodging sites Eastview Terrace - 800 Nittancy Apartments - 100 Rredifer Dining Commons Nittany Lion Inn
- #15 This color coded map shows the main venues that we will utilize for ASV
- #16 This is the walk from campus housing, to breakfast, and to Eisenhower Auditorium for the main symposium each morning. It takes approximately 8 minutes
- #17 Eastview Terrace is now built and will open for graduate students in the fall of 2004. The summer of 2005 will the first summer open to visitors, and ASV will have the whole of it.
- #20 As well as some at the Nittany Area, which has two and four bedroom apartments with kitchens and shared bathrooms, as well as two bedroom suites each with one bathroom.
- #21 Again, on-campus housing is down the street from Eisenhower Auditorium
- #22 This color coded map shows the main venues that we will utilize for ASV
- #23 We won’t be using the balcony
- #24 Thomas building has three auditoriums that we will use.
- #25 Thomas 100242 Thomas 101242 Thomas 102171 Thomas 10494 Thomas 20194
- #26 One auditorium for 70 Video Conference Room
- #27 Osmond 117152 Osmond 119341
- #28 HUB Aud385 Heritage Hall475 Alumni Hall for posters
- #29 This color coded map shows the main venues that we will utilize for ASV
- #30 Approx. walking times from the main meeting venues to and from Eisenhower Aud., our morning symposium site.
- #31 This color coded map shows the main venues that we will utilize for ASV
- #32 Beaver Stadium will be where our Tuesday night party will be. Transportation will be avialable for inclement weather, or for those who choose not to walk. Hintz Alumni Center will be where our evening mixers will be
- #33 Mixers
- #35 Walking time to and from a couple of satellite venues. NLI where your speakers and council members can stay, and where you can have meetings and banquets Hetzel Union building is where we plan to have poster presentations Eateries and coffee bars are on the upper and lower levels, along with seating, art galleries and lounges Wireless internet access throughout this building Bookstore Copy center
- #37 This color coded map shows the main venues that we will utilize for ASV
- #38 Nittany Lion Inn is a gracious, colonial style hotel right on-campus. A 15 minute walk to ASV sessions
- #39 Nittany Lion Inn is a gracious, colonial style hotel right on-campus. A 15 minute walk to ASV sessions
- #42 Penn State has a conference center and hotel two miles from campus. We will not be using this facility except for hotel rooms.
- #44 This color coded map shows the main venues that we will utilize for ASV
- #45 Downtown skirts the south side of campus, a 7 minute walk from Eisenhower Aud. A 3 minute walk from Eastview Terrace