The Basics of Everyday Time Management - A Smokeball Business Coaching Program
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Feel like you are always in a rush? Never have time to breathe, or get ahead of your to do list? It might not be the number of items on your schedule, but the decisions you make on when, where and to who you give your time too. In this session we break down the basics of everyday time management. With a little bit of structure, a dash of technology and tiny bit of will power, you’ll feel like you've finally got control of your schedule.
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The Basics of Everyday Time Management - A Smokeball Business Coaching Program
- 1. WWW.SMOKEBALL.COMWWW.SMOKEBALL.COM BASICS OF EVERYDAY TIME MANAGEMENT - A Smokeball Business Coaching Program
- 2. WWW.SMOKEBALL.COM The Basics of Everyday Time Management Feel like you are always in a rush? Never have time to breathe, or get ahead of your to do list? It might not be the number of items on your schedule, but the decisions you make on when, where and to who you give your time too. In this session we break down the basics of everyday time management. With a little bit of structure, a dash of technology and tiny bit of will power, you’ll feel like you've finally got control of your schedule.
- 3. WWW.SMOKEBALL.COM Chelsey Lambert Vice President, Clients and Communication Co-Chair, ABA GP Solo, Technology Green Team Chelsey.Lambert@Smokeball.com 312-667-1768 office 847-702-2774 cell
- 4. WWW.SMOKEBALL.COM BE HONEST & REALISTIC • What is your ideal schedule? • How many items can you achieve in a day? • Break projects down into phases. • Assess your resources. • Prioritize accordingly. • Leave room for emergencies. 4
- 5. WWW.SMOKEBALL.COM WRITE OUT YOUR LIST OF MUST-DO’S (IN HOURS / TIME PER DAY) THEN CALENDAR THEM • Time for client meetings • Business Development • Family commitments • Me time • Time for Real Work 5
- 6. WWW.SMOKEBALL.COM IDENTIFY PRODUCTIVITY POCKETS • When do you feel most productive? • Do you have pockets of quiet time? • What is your environment like then? 6
- 7. WWW.SMOKEBALL.COM CREATE A TO-DO LIST EACH DAY • 3-5 Items you can actually accomplish • Number in order of difficulty / importance • Can you delegate? 7
- 8. WWW.SMOKEBALL.COM GROUP COMMON THOUGHT TASKS TOGETHER • Document prep • Client calls • Give your brain common tasks to complete 8
- 9. WWW.SMOKEBALL.COM EAT A FROG • One hard task first. • Don’t open email. • Kick off your day with productivity! 9
- 10. WWW.SMOKEBALL.COM THE EMAIL TIME-SUCK • Complete one task before your day begins • Don’t stay in your email all day • Block out time between tasks to address emails 10
- 11. WWW.SMOKEBALL.COM D-A-F-T HTTP://WWW.LEGALTYPIST.COM/D-A-F-T/ • Create 4 Folders in your Inbox – Defer • Items awaiting completion that are scheduled on your calendar • Items you want to read later – Act • Complete any email that can be done in less than 2 minutes right away. • If it requires more than 2 minutes, create a calendar entry referencing that email • Then move the email to the defer folder – File • Anything you want, client emails, receipts, other. – Toss
- 12. WWW.SMOKEBALL.COM TURN OFF EMAIL / PUSH NOTIFICATIONS • Stay focused • Eliminate temptation • Reward yourself with breaks 12
- 13. WWW.SMOKEBALL.COM THE POMODORO TECHNIQUE • 25 Minute Increments • Get a timer • How many tomatoes can you do in a day? 13
- 14. WWW.SMOKEBALL.COM THE 10 MOST IMPORTANT MINUTES OF YOUR DAY • Plan your tomorrow • Select attire • Mind map travel • Check the weather • Gather personal items • Pack your gym bag 14
- 15. WWW.SMOKEBALL.COM NO EMOTIONAL DECISION MAKING • Set your schedule • Do not be swayed by outside forces • People select from the options you provide • If I were alone would I change my plan? 15
- 16. WWW.SMOKEBALL.COM ELIMINATE DISTRACTIONS • Be Present • Create a workspace • Share your to-do’s with your team • Be honest about your time if you are called upon 16
- 17. WWW.SMOKEBALL.COM QUELL PROCRASTINATION • We are programmed to fear success. • Your brain subconsciously stops you from doing what you need to be successful. • Close your browser / block social media sites. • The right now rule. 17
- 18. WWW.SMOKEBALL.COM SAY NO • Don’t feel obligate to commit • No emotional decision making • Be realistic and honest • Avoid setting yourself up for panic, anxiety or last minute bail outs 18
- 19. WWW.SMOKEBALL.COM ASK FOR HELP • Seek out assistance • Deliver on time • Give staff the chance to grow 19
- 20. WWW.SMOKEBALL.COM PROGRESS NOT PERFECTION • Done is better than delayed. • Early delivery = conversation • Late delivery = frustration 20
- 21. WWW.SMOKEBALL.COM LET TECHNOLOGY DO THE WORK • Find apps or products that fit your work & life styles. • No-one can remember everything. 21
- 22. WWW.SMOKEBALL.COM MAKE YOUR WORK ACCESSIBLE • Cloud / Online access to your work • Utilize downtime • Digital reading library 22
- 24. WWW.SMOKEBALL.COM INVEST IN ORGANIZATION – THE DIGITAL FILE 24
- 25. WWW.SMOKEBALL.COM DIET, SLEEP & EXERCISE • What foods make you tired? • Are you getting enough sleep? • Keep ‘brain food’ at the office. 25
- 27. WWW.SMOKEBALL.COM Chelsey Lambert Vice President, Clients and Communication Co-Chair, ABA GP Solo, Technology Green Team 312-667-1768 office 847-702-2774 cell Chelsey.Lambert@Smokeball.com @ChelseyLambert
Editor's Notes
- Find contacts details quickly Easy for all staff to work together efficiently.
- You don’t need to take the paper file with you anymore. Cloud software has changed that. Software like Smokeball makes it EASY to work together as a team no matter where you are physically located. Pulls together everything, even the checklist you write on the front of the file!!
- Find contacts details quickly Easy for all staff to work together efficiently.