The document provides a status reporting template and guidelines for teams to report their weekly progress, including milestone descriptions, statuses, and accomplished activities. It emphasizes the importance of linking reports to program workplans and provides a color-coded status system to indicate progress. Additionally, it outlines file naming conventions and submission timelines for status reports.

1. Status Reporting
Sample Status Template and Instructions

2. 2
(Team) Status for Week Ending (Date)
Milestone ID Description Date Status
Not Started
Complete
Green
Yellow
Red
Major Activities- Next 2 Weeks
New Risks, Issues, or Change Requests Escalations and Decisions Needed
Accomplishments- Last 2 Weeks

3. Using the Status Reporting Template
1
1. Ensure Team Name and week ending date are correct
1. Enter accomplishments and plans. Note: these
should be discussed primarily in the context of
milestones. An excess of items unrelated to planned
milestones could indicate:
• Incomplete planning
• Scope creep
• Lack of focus
• Suboptimal prioritization
2. Milestone ID & date match values on program
workplan. Status is determined as described on the
right.
1. List items as indicated in the column headers. Leave
blank if not applicable. Ensure items entered here
are also completed on any applicable program logs,
i.e. Risk Log, Issues Log, Decisions Log.
2 3
4
Status Guidelines
Blue= Completed milestone
Green= confident the milestone will be completed on or before date
Yellow= on-time milestone completion is at risk
Red= milestone will not be completed on or before date

4. Sample Status Reporting Process
1. Status reporting assumes Friday as the week ending date. If you expect significant changes to status late Friday afternoon or over a
weekend, contact IMO to request a status reporting extension for that week.
1. Status reports should be available in your team’s Status Reports folder on the program sharing site by noon each Friday.
1. Status report files should be saved using the convention Team Abbreviation_Date_Status. For example the Accounting team would save
a status report for September 14, 2018 as follows:
“ACTG_Sept14 2018_Status”
3. Please save each week’s status report as a new file, so as to maintain an archive of previous week’s reports.