This document provides an overview of the structure and roles within the Sustainable Development Club (SDC). It describes the responsibilities and benefits of key positions like the President, Vice President, and department roles in areas like Human Resources, Research & Development, Finance, and External Relations. It also outlines the organizing committee's role in event planning and SDC's operational regulations and evaluation process.

1. SDC STRUCTURE
Nguyen Thi Vu Thao
Training for SDC core team
February 4th, 2012
Trung tâm Nghiên u Phát tri n n v ng
(Centre for Sustainable Development Studies - CSDS)
Tel/ Fax: (+84) (4) 3792 1214; Email: info@csds.vn
www.csds.vn; www.humanitour.net
www.facebook.com/sdccommunity

2. SDC STRUCTURE
2 SDC Structure

3. PRESIDENT JOB DESCRIPTION
• CHOSEN FROM SDC OPEN ELECTION
• TAKING FULL RESPONSIBILITY OVER ACTIVITIES OF SDC
- CREATING AND FOLLOWING STRATEGIES FOR DEVELOPMENT SPECIFIC
AREA IN SDC (RND, HR, PR, FINANCE, ETC.)
- BECOMING, COACH AND TRAINER FOR MEMBERS
- ENSURE FOLLOWING OF CSDS AND SDC PLAN
- HAVING STRONGEST WEIGHT ON EVERY DECISION RELATED TO SDC
- REPRESENTING SDC
• BENEFITS
- DEVELOPING PUBLIC SPEAKING, TRAININGS, COACHING AND MENTORING
SKILLS
- EXCELLENT ENVIRONMENT FOR DEVELOPING LEADERSHIP
- EXPANDING WIDELY NETWORK OF CONTACTS
- CAREER AND INTERNATIONAL LEARNING OPPORTUNITIES FROM CSDS AND
PARTNERS
3 SDC Structure 3

4. VICE PRESIDENT JOB DESCRIPTION
• RESPONSIBILITY
- CREATING AND FOLLOWING STRATEGIES FOR DEVELOPMENT SPECIFIC
AREA IN THE FUNCTIONAL TEAM
- BECOMING COACH AND TRAINER FOR MEMBERS OF THE FUNCTIONAL
TEAM
- ENSURE FOLLOWING OF CSDS AND SDC PLAN
- ENSURE RIGHT UNDERSTANDING OF SDC IN YOUR LOCAL ENVIRONMENT
- HAVING STRONGEST WEIGHT ON EVERY DECISION RELATED TO THE
FUNCTIONAL TEAM
- REPRESENTING SDC
• BENEFITS
- DEVELOPING PUBLIC SPEAKING, TRAININGS, COACHING AND MENTORING
SKILLS
- EXCELLENT ENVIRONMENT FOR DEVELOPING LEADERSHIP
- EXPANDING WIDELY NETWORK OF CONTACTS
- INTERNATIONAL OPPORTUNITIES
4
- MANAGEMENT OF A TEAM SDC Structure 4

5. SDC DEPARTMENTS
Sustainable Development Club
HR R&D
ER F
5 SDC Structure 5

6. HUMAN RESOURCES (HR) JOB DESCRIPTION
• WORKING MAINLY IN THE FIELD OF HUMAN RESOURCE:
- HR FORECASTING AND EXTERNALLY PROMOTING
- RECRUIT VOLUNTEERS FOR PROJECTS
- HR TRAINING, COACHING AND MENTORING
- HR ASSESSMENT (COMPETENCIES BASED)
- HR ALIGNMENT, TRACKING, EVALUATION AND TRANSITION
• BENEFITS
- UNDERSTANDING ABOUT SPECIFIC HUMAN RESOURCE SITUATION OF
SDC
- HR SKILLS (ORGANIZING
EVENTS, INTERVIEWING, ANALYSIS, SELECTION, TRAINING, COACHING,
COMPETENCIES ASSESSING)
- TRAININGS ABOUT HR SKILLS
- ACTUAL EXPERIENCE ABOUT WORKING IN HR DEPARTMENT
6 SDC Structure 6

7. RESEARCH & DEVELOPMENT (R&D) JOB
DESCRIPTION
• WORKING IN THE FIELDS OF ALANYSING, BRANDING AND EVENT
ORGANIZING
- MONITER EVALUATION PROJECT BACKGROUND
- FORECAST PROJECT TIMELINE AND RESOUCES NEEDED
- BUILD UP AND DEVELOP FRAME WORK, ACTION
PLAN, TIMELINE, INFORMATION PACKAGE OF THE PROJECT
- SUPPORT PR IN SALES SECTION
• BENEFITS
- SPECIFIC UNDERSTANDING ABOUT PROJECT MAKING, MANAGING
- RESEARCHING AND ACQUIRING KNOWLEDGE IN THE FIELD OF THE
PROJECT
- TRAININGS ABOUT MATCHING, TECHNICAL MANAGEMENT, ORGANIZING
EVENTS, TRAININGPROCEDURE, SALES IF NECESSARY
- ACTUAL EXPERIENCE ABOUT WORKING IN PROJECT DEPARTMENT
(NGOS)
7 SDC Structure 7

8. FINANCE (F) JOB DESCRIPTION
• BEING RESPONSIBLE OF EVERY FINANCIAL RESOURCES AND
EXPENSES OF FUNCTIONAL TEAMS
• WORKING IN THE FIELDS OF FINANCE:BOOK-
KEEPING, BUDGETING, ACCOUNTING, AUDITING
• BENEFITS
- SPECIFIC UNDERSTANDING ABOUT FINANCIAL SITUATION OF SDC
- TRAININGS ABOUT BOOK-KEEPING, BUDGETING, FINANCIAL REPORTING
AND ACCOUNTING IF NECESSARY
- BEING RESPONSIBLE OF EVERY FINANCIAL RESOURCES AND
EXPENSES OF FUNCTIONAL TEAMS
8 SDC Structure 8

9. EXTERNAL RELATIONS (ER) JOB DESCRIPTION
• WORKING MAINLY IN THE FIELDS OF SALES AND LEGAL MATTERS:
- MARKET RESEARCH, SEGMENTATION
- PRODUCTS MARKETING AND SELLING
- ACCOUNT MANAGEMENT/ PARTNER SERVICING
- INTERNAL COMMUNICATION (NEWS LETTERS, MAGAZINES, STORAGE,
COMMUNICATION SYSTEM
- EXTERNAL BRANDING
• BENEFITS
- OPPORTUNITIES TO MEET AND WORK WITH MANAGEMENT OF
COMPANIES, ORGANIZATIONS AND INDIVIDUALS
- BROADEN PERSONAL NETWORK
- TRAININGS ABOUT SALES, COMMUNICATION, NEGOTIATION SKILLS,
ETC…
- ACTUAL EXPERIENCE ABOUT WORKING IN SALES DEPARTMENT
9 SDC Structure 9

10. WHY ORGANIZING COMMITTEE?
• BUILD UP THE SUSTAINABILITY OF THE PROJECT
• OFFER LEADERSHIP OPPORTUNITIES TO EACH
MEMBER OF SDC
• PROVIDE SDC MEMBERS WITH VARIETY
EXPERIENCES
Sustainable
Developmen R&D
HR
t
Club OC
ER
F
10 SDC Structure 10

11. OC JOB DESCRIPTION
• WORKING AS A TEAM TO ORGANIZE THE EVENT SUCCESSFULLY
- PROMOTING FOR THE EVENT IN DIFFERENT COMMUNICATION
CHANNELS
- ORGANIZING LOGISTICS PREPARATIONS FOR EVENT
- RAISING PARTNERS/CUSTOMER FOR EVENT BESIDES PR
- TAKING CARE AFTER DELEGATES’ COMFORT
- CREATING AND FOLLOWING BUDGET
- CREATING AND FOLLOWING CUSTOMER/STAKEHOLDER DATABASE
- CUSTOMER/STAKEHOLDER SERVICING BEFORE, DURING AND AFTER
EVENT
- WORKING IN TEAM UNDER SHORT DEADLINES
- HELPING WITH THE AGENDA BUILDING
11 SDC Structure 11

12. SDC OPERATION REGULATIONS
• CLUB EXECUTIVE BOARD TERM: 01 YEAR
• CLUB BOARD MONTHLY MEETING: THE FIRST
SATURDAY OF THE MONTH (FOR EX)
• CLUB BOARD INTERNAL EVALUATION: ONCE
EVERY 6 MONTHS
12 SDC Structure 12

13. EVALUATION AND REWARDS
• REGULARLY BE ABSENT • ATTEND AT LEAST 80%
IN MEETINGS OF CLUB MEETINGS
• NO OR FEW RESPONSE • FOLLOW THE CLUB
Low TO CLUB ACTIVITIES High REGULATIONS
commitment commitment
• REGULARLY MISS THE
DEADLINE
• FEW CONTRIBUTIVE • HIGHLY RESPONSIBLE
Negative OPINIONS Positive
attitude attitude
• CAREER OPPORTUNITIES
• NO WORKING, TRAINING FROM CSDS AND PARTNERS
OPPORTUNITIES BOTH DOMESTIC AND
OFFERED FROM CSDS ABOARD
Eliminated • NO CERTIFICATION Recognized • RECOMMENDATION LETTER
FROM CSDS PRESIDENT
13 SDC Structure 13

14. THANK YOU FOR YOUR ATTENTION
Q&A?
14 SDC Structure 14