Formal Email / Application for Request Leave Extension Format, Template and Example. Tips for writing leave extension application sample. https://www.yourhrworld.com/formats/leave-format/leave-extension- application-format/

1. Sample Email / Application for Leave Extension Format
How to write a Leave Extension Email / Application
Here are some tips to keep in mind while drafting the leave extension email:
• Always include the subject line which would state the purpose of the letter.
• Make sure that you include the reason for the leave extension.
• It is important to include the current leave period in your present letter.
• You have to be specific about the number of extended days of leave you will be needing.
• Do not forget to apologize for all the inconvenience caused.
• Always end your letter with a warm thank you.
• Make sure that you go through the letter before submitting it to check for any kind of errors.
Simple Email / Application for Leave Extension Sample Format
If you have no clue about how to draft a leave extension email to submit at work then you have got you
covered as here is plethora of samples of leave extension emails to refer to.
Sub: Regarding Extension of Leave
Dear Sir,
The purpose of this letter is to request you to kindly extend my leave by one day. As stated in my leave
application, I needed three days leave from April 25th
, 2022 to April 27th
, 2022 as I was travelling out of
town because of some medical reasons. But due to heavy rainfall in the area, all the flights to New York
have been cancelled for the day and I will be returning to the city on April 29th
, 2022.
Kindly understand my situation and grant me the leave extension. Please accept my sincere apologies
for the inconvenience caused. I will be reporting to work on April 29th
, 2022.
Thanking in anticipation.
Sincerely,
Richard Black
Leave Extension Application for Family Problems
Leave extension letter for family problems is written in order to put forward the request for extending
the leave for a certain number of days. This application format for leave extension is designed so that
you can professionally mention in the letter the reason for seeking the extension. Make sure that you
mention the number of days for which you need the extension.
Sub: Regarding Extension of Leave
Dear Sir,
I am writing this letter to request you for extension of my leave by two days. As mentioned in my leave
application, I needed a leave from April 25th
, 2022 to April 27th
, 2022 because some emergency situation

2. in my family. My grandfather is admitted in the hospital due to heart condition and therefore, I will need
two more days leave so that I can take care of him once he is home.
I am hopeful that you will understand my situation and will grant me the leave extension. Please accept
my sincere apologies for the inconvenience caused. I will be reporting to work on April 30th
, 2022.
Thanking in anticipation.
Sincerely,
Robert Smith
Leave Extension Email for Maternity Leave
If you have been on leave due to maternity reasons and you need leave extension then writing a request
letter for leave extension is highly recommended. Draft a leave extension application for maternity leave
using the application for leave extension sample shared below to make sure that you are able to write a
perfect one.
Sub: Regarding Extension of Leave
Dear Sir,
My name is Ana Brown, Employee Id 12345, and I am working as Marketing Executive in the Marketing
Department of Zenith Technologies.
I would like to inform you that I have been blessed with twin girls. I was granted a maternity leave of
four months from 5th
January, 2022 to 4th
May, 2022.
I am writing this letter to request for extension of leave as I have not been able to completely recover
from my pregnancy. Therefore, I would appreciate to extend my maternity leave until 30th
June, 2022.
I will get back to work from 1st
July, 2022, right after the extended leave date. I hope you will consider
my situation and approve my request. I humbly apologize for the inconvenience caused because of my
leave extension.
Thanking in anticipation.
Sincerely,
Ana Brown
Leave Extension email due to mother/ father death
If you wish to seek leave extension because of the death of your father or mother then you should write
a formal leave extension letter to your boss. In order to do that, you can simply follow the application
format of leave extension shared below in order to create a personalized request letter for leave
extension.
Sub: Regarding Extension of Leave

3. Dear Sir,
I, Ana Brown, have been on leave from last five days from 20th
April, 2022 to 24th
April, 2022 due to the
death of my father.
I am writing this letter to request you to please grant me a leave extension of another three days as I
have to manage some important paperwork for him. I have work related with insurance and bank that
needs to be sorted as soon as possible.
I will make sure that I am there at work on 28th
April, 2022 after finishing all the important work at my
end. I am hopeful that you will consider my situation and approve my request. I also apologize for the
inconvenience caused because of my leave extension. During this time, I will be available on email as
and when needed.
Thanking in anticipation.
Sincerely,
Ana Brown
Leave extension Email for Medical Treatment
Sometimes medical treatments can take longer than expected and in such a scenario, it is important to
submit leave extension email for medical treatment to your boss. We bring to you a leave extension
email format that can be used for creating a personalized letter for submitting at work.
Sub: Regarding Extension of Leave
Dear Sir,
I, Richard Smith, have been on leave from last three days from 20th
April, 2022 to 22nd
April, 2022 due to
the medical treatment that I am undertaking for eyes.
The purpose of writing this letter is to request you to please grant me a leave extension of another one
day as I have been prescribed by the doctor to not put any kind of stress on my eyes. Therefore, I am not
allowed to read anything or work on laptop as a part of treatment.
I request you to kindly grant me a leave extension for 23rd
April, 2022 so and I will make sure that I am
reporting at work on 24th
April, 2022. I hope you will approve my request. I would also like to apologize
for the inconvenience caused because of my leave extension. During this time, I will be available over
phone call.
Thanking in anticipation.
Sincerely,
Richard Smith
Leave Extension Application for Mother/Father Medical Treatment
If you need to extend your leave by a couple of days because of the medical treatment of your father or
mother then you must use an application format of leave extension to write to your boss. The request

4. letter for leave extension is a simple letter that includes the number of extended leaves as well as the
reason of extension.
Sub: Regarding Extension of Leave
Dear Sir,
I, Ari Ray, have been on leave from last three days from 20th
April, 2022 to 22nd
April, 2022 due to the
medical treatment of my mother. She has got both her knees replaced for good.
I am writing this letter in order to request you to please grant me a leave extension of two days as my
mother needs to be kept under observation by the doctor for another two days to make sure that she
has a smooth recovery. Therefore, I need to be with her to take care of her before she gets discharged.
I request you to kindly grant me a leave extension for 23rd
April, 2022 and 24th
April, 2022 and I will
make sure that I am at work on 25th
April, 2022. I hope you will approve my request. I would also like to
apologize for the inconvenience caused because of my leave extension.
Thanking in anticipation.
Sincerely,
Ari Ray
Leave Extension Application for Personal Reason
If you need to extend your leave because of some personal reasons then you need to write a formal
request letter for leave extension to your boss. You can use the sample leave extension email in order to
create a customized leave extension application.
Sub: Regarding Extension of Leave
Dear Sir,
The purpose of writing this letter is to request you to please approve my leave extension application. I
had applied for a leave for two days for April 22nd
, 2022 and April 23rd
, 2022 for personal reasons and
now I would like you to please extend it by two days as the things are still pending at my end.
I assure you that I will be reporting to work on April 26th
,2022 and I apologize for the inconvenience
caused because of me. I hope you will understand my situation and grant me this extension.
Thanking in anticipation.
Sincerely,
Ari Ray
Application for Leave Extension due to Accident
If you have met with an accident and you are on rest but you need an extension in your leave then you
have to write a formal leave extension letter to your boss. The application format of leave extension has
been shared below to help you create your own leave extension email with ease.

5. Sub: Regarding Extension of Leave
Dear Sir,
As you are aware that I had met with an accident two weeks ago and since then I have been on leave
from last 15 days. With your support and best wishes, I am in a much better state.
I am writing this letter to inform you that I will be taking another week’s off so that I am able to recover
completely from the injury as I have been prescribed to be on bed rest for another week.
Therefore, I request you to please consider my leave extension. I assure you that I will be resuming my
work from June 20 th, 2022. And I apologize for the inconvenience caused.
Thanking in anticipation.
Sincerely,
Ari Ray
Application for Leave Extension due to Wife Illness
If your wife is keeping ill and you have to be there by her side then you can always write a leave
extension application to your boss asking him or her to extend your leave by a certain number of days.
For your reference, we have included a sample leave extension email.
Sub: Regarding Extension of Leave
Dear Sir,
I am writing this letter to request you to kindly extend my leave by two days as my wife is still not
keeping well. I had submitted a leave application for three days from June 08th, 2022 to June 10th
, 2022
and now I am in need of another two days leave i.e. June 11th
,2022 and June 12th
, 2022 so that I can take
care of my wife during her illness.
I will make sure that I am able to resume my work by June 11thth
, 2022. During these two days, I will be
available on call as and when needed. Sorry for the inconvenience caused.
Thanking in anticipation.
Sincerely,
Ari Ray
Application for Extension of Leave due to Covid-19
If you have been diagnosed with COVID-19 then it is important that you stay indoors and you can write a
leave extension letter for the same. The sample leave extension email has been included in this post to
help you create a customized request letter for leave extension with ease.
Sub: Regarding Extension of Leave
Dear Sir,

6. I am writing this letter to inform you that my RTPCR test reports have again come out positive. As you
know that I was on leave from last ten days i.e. June 15th
, 2022 to June 25th
, 2022. But now I need a
leave extension for another three days from June 25th
, 2022 to June 27th
, 2022 until my next RTPCR test
reports come negative.
Though there are no COVID-19 symptoms reflecting in my system but the doctor has prescribed me to
stay in isolation to make sure that I do not infect anyone else.
I will make sure that I am able to report to work on June 28th
, 2022 and I apologize for the inconvenience
caused because of me. I hope you will understand my situation and grant me this extension.
Thanking in anticipation.
Sincerely,
Ari Ray
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