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1. RFP for Equipment
Purchase
Submitted To
Client Name :
Client Address:
Contact Information :
Submitted By
Username :
User Address:
Contact Information :
Client Name

2. Cover Letter RFP for Equipment Purchase
2
Dear {client_contact_first} {client_contact_last},
The {Company Name} are pleased to introduce our self as a [Add Text Here]. We are proud to put
this proposal in behalf of [Client.Company]’s purchase of equipment from [Sender.Company]. It’s
a great privilege for us, to earn and develop your business.
The section of this proposal includes
› Detailed and clear description of client’ need of equipment
› Estimate of Funds and cost of other resources
{Company Name} looking forward to long term association in near future
Regards,
Name
{User_assigned}
{user_title}

3. Table of Content
06.Pricing Schedule
10.Contact Us
08.Terms & Conditions
09.Next Step
› About Us
› Our Team
› Client Testimonial
07.Company Introduction
01.Purpose of Proposal
05.Price Information of Equipment Needed
02.Detail of Required equipment
03.Proposed Equipment Models
04.Warranty of Equipment
3

4. Purpose of Proposal
RFP for Equipment Purchase
4
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your audience's attention.
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your audience's attention.

5. Detail of Required RFP for Equipment Purchase - 1/2
5
List of Equipment Feature 1 Feature 2 Feature 3 Feature 4 Feature 5
Equipment 1 Required Not Required Mandatory
Text Here
Text Here
Text Here
Text Here
Text Here

6. Detail of Required RFP for Equipment Purchase - 2/2
6
› [Equipment1.Requirement1]
› [Equipment1.Requirement2]
› [Equipment1.Requirement3]
› [Equipment1.Requirement4]
This item should include the following
features and capabilities:
[Equipment1.Type]
› [Equipment3.Requirement1]
› [Equipment3.Requirement2]
› [Equipment3.Requirement3]
› [Equipment3.Requirement4]
This item should include the following
features and capabilities:
[Equipment3.Type]
› [Equipment4.Requirement1]
› [Equipment4.Requirement2]
› [Equipment4.Requirement3]
› [Equipment4.Requirement4]
This item should include the following
features and capabilities:
[Equipment4.Type]
› [Equipment2.Requirement1]
› [Equipment2.Requirement2]
› [Equipment2.Requirement3]
› [Equipment2.Requirement4]
This item should include the following
features and capabilities:
[Equipment2.Type]

7. Proposed Models RFP for Equipment Purchase – 1/2
7
S.no.
Complete Description
of items (Specification
Model, Catalog No)
Stock Held on date
(Where ever
applicable)
Quantity Required Purpose Approx Unit Price Approx Total Cost
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
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8. Proposed Models RFP for Equipment Purchase – 2/2
[ Equipment1.Model ]
Key Features
‹ [Equipment1.Feature1]
‹ [Equipment1.Feature2]
‹ [Equipment1.Feature3]
‹ [Equipment1.Feature4]
Model Description
[Equipment1.Description]
8

9. Warranty of RFP for Equipment Purchase
9
Warranty / AMC /CMC (if required)
S.no. Name of item
Warranty
period(in year)
AMC Period
(in year)
CMC Period
(in year)
Product Quality Certificate
(if required)
Text Here Text Here Text Here Text Here Text Here Text Here
Text Here
Text Here
Text Here Text Here Text Here Text Here
Text Here
Text Here
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
*CMC - Comprehensive maintenance contract/annual service
*AMC - Annual Maintenance Contract
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10. Warranty of RFP for Equipment Purchase cont.…..
10
Key Coverage Details
[OptionalCoverage.Details]
Key Coverage Features
› [ExtendedCoverage.Feature1]
› [ExtendedCoverage.Feature2]
› [ExtendedCoverage.Feature3]
Available Optional Coverage
[Sender.Company] offers optional extended maintenance coverage for all purchased equipment.
This optional coverage will provide [Client.Company] with peace of mind in the event of
unforeseen equipment failure

11. Price Information of RFP for Equipment Purchase Needed – 1/2
11
Name Price QTY Subtotal
Equipment
[Equipment1.Model]
$ 0.00 1 $ 0.00
Extended Maintenance
Extended Maintenance for
[Equipment1.Model]
$ 0.00 1 $ 0.00
Equipment
[Equipment2.Model]
$ 0.00 1 $ 0.00
Extended Maintenance
Extended Maintenance for
[Equipment2.Model]
$ 0.00 1 $ 0.00
Equipment
[Equipment3.Model]
$ 0.00 1 $ 0.00
Extended Maintenance
Extended Maintenance for
[Equipment3.Model]
$ 0.00 1 $ 0.00
Equipment
[Equipment4.Model]
$ 0.00 1 $ 0.00
Extended Maintenance
Extended Maintenance for
[Equipment4.Model]
$ 0.00 1 $ 0.00
Subtotal : $ 0.00
Total : $ 0.00
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12. Price Information of RFP for Equipment Purchase Needed –2/2
12
Sr. No. Description Unit Price Tax Sub - Total Quantity Total Price
1
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3
2
Text Here
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3
Total (A)
Grand Total (A)
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13. Pricing Schedule RFP for Equipment Purchase – 1/2
13
Week 1 2 3 4 5 6 7 8 9
Payment of 1st Installment
Payment of 2nd Installment
Add Text Here
Add Text Here
Add Text Here
Add Text Here
Milestone 1
9/1/2019
Milestone 2
9/16/2019
Milestone 3
9/30/2019
Milestone 4
10/10/2019
Milestone 5
10/28/2019
12 Days
10 Days
10 Days
10 Days
14 Days
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14. Pricing Schedule RFP for Equipment Purchase –2/2
14
Month 1st Month 2nd Month 3rd Month 4th Month 5th Month
WeeK 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Payment of First Installment
Payment of 2nd Installment
Text Here
Text Here
Text Here
Text Here
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15. Table of Content
06.Pricing Schedule
10.Contact Us
08.Terms & Conditions
09.Next Step
› About Us
› Our Team
› Client Testimonial
07.Company Introduction
05.Price Information of Equipment Needed
02.Detail of Required equipment
03.Proposed Equipment Models
04.Warranty of Equipment
01.Purpose of Proposal
15

16. About Us RFP for Equipment Purchase
Tool & Technologies
Web graphic designers use vector and raster graphics packages to create web-formatted imagery or design prototypes.
Technologies used to create websites include standardized mark-up, which can be hand-coded or generated by WYSIWYG editing software
There is also proprietary software based on plug-ins that bypasses the client’s browser versions.
These are often WYSIWYG but with the option of using the software’s scripting language.
Search engine optimization tools may be used to check search engine ranking and suggest
› Add details on company’s history
› Previous line of services
› How it all started etc.
› Other key points
Background:
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Company’s Vision
We believe it's all about YOU. Our focus is on meeting & surpassing your personal short- & long-term financial goals, creating &
implementing processes for regularly reviewing & evaluating how your portfolio is doing, & maximizing your return on investment over time
Our Focus
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Company’s Mission
16
Founded in: 1956

17. Our Team for RFP for Equipment Purchase (Template 1 of 2)
17
Isabella Owen
Designation
“Write Client Testimonial Here”
•Text Here
•Text Here
•Text Here
Morgan Ryan
Designation
“Write Client Testimonial Here”
•Text Here
•Text Here
•Text Here

18. Our Team for RFP for Equipment
Purchase (Template 2 of 2)
18
Anita Smith
Designation
“Write key credentials and major highlights of the
team member”
• Text Here
• Text Here
John Smith
Designation
“Write key credentials and major highlights of the
team member”
• Text Here
• Text Here
Isabella Owen
Designation
“Write key credentials and major highlights of the
team member”
• Text Here
• Text Here

19. Client Testimonials for RFP for Equipment Purchase
19
Jereed Hardy
Designation 3
Write Client Testimonial Here”
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Dana Crook
Designation 2
Write Client Testimonial Here”
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Bantersnaps
Designation 1
Write Client Testimonial Here”
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20. Terms and Condition of RFP for Equipment Purchase
20
Fees
› As consideration for the Services to be provided by Consultant and other obligations, the Company shall pay to
Consultant the amounts specified on [PAGE NAME] hereto at the times specified therein.
› Text Here
Expenses
› As consideration for the Services to be provided by Consultant and other obligations,
the Company shall pay to Consultant the amounts specified on [PAGE NAME] hereto at
the times specified therein.
› Text Here
What you provide
› Meeting rooms as required
› Technological support in the form of computers, tablets, and internet access as needed
› Text Here
What we provide
› Services as outlined in the proposal
› All materials related to coaching and assignments
› Text Here
Consulting
Relationship
› It represents that Consultant is duly licensed (as applicable) and has the qualifications, the experience
and the ability to properly perform the Services
› Text Here
Cancellation &
Modification
› It represents that Consultant is duly licensed (as applicable) and has the qualifications, the experience
and the ability to properly perform the Services
› Text Here

21. Terms and Condition of RFP
for Equipment Purchase Cont.…
21
Confidentiality
Agreement
› Text Here
› Text Here
Miscellaneous
› Text Here
› Text Here
Notices or
Choice of Law
› Text Here
› Text Here
Supervision of
Consultant’s Services
› Text Here
› Text Here
Term &
Termination
› Text Here
› Text Here
Method of Provision
of Services
› Text Here
› Text Here
No benefits
› Text Here
› Text Here

22. Next Steps
1. Sign below by typing your name and hitting 'Sign Proposal’
2. We'll arrange the initial interview where we'll gather all the details we need.
3. We'll be in touch with your invoice details and will set up billing
Signature:
Date : dd / mm / yy Date : dd / mm / yy
Signature:
[ Sender.FirstName ] [ Sender.LastName ]
of [ Sender.Company ]
[ Sender.FirstName ] [ Sender.LastName ]
of [ Sender.Company ]
22

23. 23
Emailaddress123@gmail.com
Email Address
0123456789
Contact Number
Street No., City. State
Address

24. 24
Additional Slides

25. 25

26. 26
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27. Roadmap 3/7
27
03
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28. 28
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Roadmap 4/7

29. Roadmap 5/7
29
04
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30. Roadmap 6/7
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05
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31. Roadmap 7/7
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05
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32. Timeline
32
Text Here
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START END
2018 2020201920172016

33. 30 60 90 Days Plan
33
30 Days 90 Days
60 Days
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