The document discusses the ongoing digitization efforts at the Archivio di Stato in Italy. It reports speeds for digitizing different types of documents and notes that archival description is the bottleneck. It proposes prioritizing documents that are more closely connected, such as fiscal declarations, to build the information system and indexes in parallel with digitization. Graphs show estimated progress in digitizing testaments and property surveys to build the corresponding indexes.

1. On-going digitisation at the Archivio
di Stato: figures and logistics
Giovanni Colavizza, Fabio Bortoluzzi EPFL

2. Goals of first phase (started June 2014)
Test digitisation and archival description speeds
Find a way to prioritise digitisation to build the
Information System in parallel

3. Digitisation speeds: the upper bound
0
0.65
1.3
1.95
2.6
Unbounded documents Normal registers Oversized registers
Avg. pages per minute

4. Archival description: the bottleneck
!
Basic description: on “container”
Detailed description: on contents, allows for
indexing and search

5. Indexes of an Information System

6. Way forward 1: golden set
Not all documents are the same
in connecting to each other.
Fiscal declarations (for
taxation)
Personal acts (contracts,
testaments, etc.)
State machinery (office
holding)

7. Way forward 2: indexes
How Venetians indexed this information?

8. Way forward 2: indexes
How Venetians sorted this information?
Real estate surveys
Fiscal declarations
Testaments

9. Logic
Entities
Indexes
Documents

10. Updated scenario
Redecime Indexes
Redecime
Testaments Indexes
Testaments
0 300000 600000 900000 1200000
Est. pages done Est. pages to do
Redecime Indexes
Redecime
Testament Indexes
Testaments
0 450 900 1350 1800
days of work

11. On-going digitisation at the Archivio di Stato:
figures and logistics
Thank you
Giovanni Colavizza, Fabio Bortoluzzi EPFL