A relieving letter is an official document issued by an employer to an employee upon their resignation, confirming the completion of all duties and responsibilities. It includes key information such as employee and employer details, employment dates, and serves as proof of employment termination. The document should be written professionally on company letterhead, using the employee's full name, and must be free of errors.

1. Relieving Letter: Meaning and Formats
Do you want to write a relieving letter correctly? Are you fed up with the
same generic writing style from chatGPT? You are in the right place. In this
blog, we are sharing some easy-to-format relieving letters. So that you can
write and style it in your own way. Let’s see first what is a relieving letter and
why is it essential for employers.
What is a Relieving Letter?
A relieving letter, or the relieving certificate, is an official document
issued by an employer to an employee when they leave their job or
resign from their position. It serves as a full and final settlement that
provides proof of the employee’s termination or resignation and provides
certain key details about their employment.

2. Before knowing the importance of having relevant letters for higher studies or switching companies.
It is essential to know the significance of having the relieving letter. When we submit the resignation
letter to the higher authority to inform your decision, you must serve the notice period, set by the
company.
During the notice period, you have to finish your provided task and responsibility and hand over the
entire thing to the company. Only once you fulfill all the responsibilities, the organization issue the
relieving letter for you.
So having a relieving letter means
It acts as proof that you have completed all the assigned duties
It shows that you are holding any kind of documents from your previous company.
It shows that you have successfully handed over to a fellow person.
Why is a Relieving Letter important?

3. After the resignation has been accepted, Employers have to write a relieving letter maintaining the
following details.
1. Employee Information
The first thing you have to write is details of employee information. The employee information includes
Full name of the employee
Employee identification or staff number
Job title or designation
Department or division
Dates of employment (start and end dates)
Relieving letter format

4. 2. Employer/Organizational Information
Then You have to put the entire details of you such as
Your company name
Your company address
Contact details (phone number, email)
3. Subject
The subject provides the purpose of writing the letter.
4. Dates of Employment
You have to mention the date of the employee’s employment so that you can specify the entire
working tenure accurately. The Dates of employment include
The date when the employee started working for the company
The last working date, which marks the official end of employment (either due to resignation or
termination)

5. Some More Tips, You must be headed on
Relieving letter is a document for employee future career building. Besides those top to-do things some
more quick tips you must remember at the time of writing a relieving letter.
The relieving letter denoted to the dedicated employee must be issued on the company letterhead only.
Mention the full name of the dedicated employee instead of mentioning the first name only. It will be better
if you write the name mentioned on the Government registered certificate like Adhaar card, PAN card or
Driving licence, etc.
Please start the letter by affirming that your company has accepted the resignation, provided by the
dedicated employee.
Keep the writing style simple and professional
Try to make the letter compact, don’t write anything unnecessary in the relieving letter.
Proofread the documents and content so that you can correct any typos or grammatical errors before
sending it.
hand over the letter with a positive smile and a word of encouragement.

6. How to Write a Relieving Letter for Your Employee?
We are sharing some relieving letter sample templates of relieving letters with
you. You can have a look at these letters.
Read More: https://www.pockethrms.com/blog/relieving-letter-format-and-
samples/