The document is a final report submitted by three students - Rehan Ahmed, Sadaf Farooq, and Zaib-un-Nisa Siddiqui - to their professor Romana Mateen at Hamdard University. The report details the recruitment and selection process for various departments at the university. It includes lists of department names, a vision statement, mission statement, and job description for the role of Financial Manager.

1. HAMDARD UNIVERSITY
Pursuit of Excellence
FINAL REPORT
OF
Recruitment & Selections
ON
SUBMITTED BY: REHAN AHMED
2201084
SADAF FAROOQ
2201092
ZAIB-UN-NISA SIDDIQUI
230615
SUBMITTED TO: MADAM ROMANA MATEEN
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2. Introduction
None of the great artists of the past have lived in the kind of information society we have today.
Digital technology has expanded to create limitless possibilities in the modes of expression available
to the artist, including images, sound, shape, and color. The futuristic realm of art made possible
through electronics is expanding before our very eyes.
The problem, though, is people. People have not been able to keep up with the kind of progress being
made in the world of technology. What does technology do to creative individuals? Will art be
enriched? These are the kinds of questions that are just now starting to be addressed.
Objectives:
1. To take a scholarly approach to media art by taking a more intensive approach to next-
generation media theories.
2. To train highly creative and talented researchers through concentrated research on media art.
3. To train media artists who take an integrated approach to media art and who are equipped
with a palette of advanced and specialized knowledge and skills suitable for the diversified
media environment.
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3. Name of department
1. International Relation
2. Mass Communication
3. Policies Science
4. Economy
5. Islamiat Studies
6. Urdu
7. English
8. Arabic
9. Persian
10. Social Science
11. Education
12. Fine Arts
13. Islamiat History
14. General History
Vision Statement:
The Arts university colleges sees as its mission educating every individual to live more knowledgably,
responsibly, and humanely in a society in which simple solutions no longer answer complex
problems. We respond to the demands of today's world by producing analytical thinkers and effective
communicators who know how to gather information and assess it, and who can apply a perspective
grounded in historical understanding to current issues. Across all disciplines, we apply the lessons of
the past to the present and often seek appreciation for one culture from what can be known about
another. We instill habits of inquiry and an excitement for acquiring an ever-broader range of
knowledge that will prepare students for a lifetime of thoughtful decision making when faced with
demanding choices and for an enjoyment of the riches that come through continued learning.
Mission Statement:
The mission of the Arts University Colleges is to conduct scholarly and creative research and to
challenge and inspire students to make significant contributions in the arts.
The College provides a learning environment that is engaged locally and nationally in contemporary
issues and initiatives.
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4. Job Title:
Financial Manager
Job Summary:
Directs the staff and operations of the Financial Office for the different Department. Duties: Plans,
organizes, directs, and manages subordinate personnel involved in developing, implementing, and
maintaining policies and practices for the financial management, budget control, payroll, accounting,
and fixed assets system and functions. Oversees accounting systems and reports; approves budget
modifications of significant amount. Develops short and long term goals; advises management on
financial trends develops policies and practices necessary to comply with those regulations; and
ensures compliance with same.
Job Specification:
• MBA Finance /M.Com/ ACCA/ICMA (Minimum 2nd Division) referred any recognized
university/institute preferred.
• Minimum 7 – 8 years working experience in similar field.
Salary:
Salary should be Rs. 85,000 plus medical and accommodation benefits.
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5. Jobs Description
To establish and maintain financial and management procedures for Community Technology Project.
Ensure compliance with all regulatory requirements as relating to Company and Charity Law, and in
conjunction with the Operations Manager and Board of Trustees ensure adequate resource acquisition
for the development of services in the support of our Charitable aims.
Key work areas and tasks:
Planning and development
Take responsibility for overall management and delivery of the business plan.
In conjunction with the governing body, draft, monitor and assess the business and
development plan
Assess options for coordinating the activities, procedures and systems so as to promote
common policies and practices.
Manage the development of the service to ensure that the promotion of equality of
opportunity and challenging discrimination are central to strategic development, management
and its services to clients.
Supporting the governing body
Arrange and attend meetings of the governing body.
Advise the governing body on financial, managerial, staffing and service delivery issues.
Report to the governing body on progress against agreed objectives.
Prepare and draft the organization’s Annual Report.
Advise the trustee board on compliance with all relevant legislation, e.g. Company and
charity law, Health & Safety, employment etc.
Report to the trustee board on progress against agreed objectives.
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6. Service delivery
Identify development opportunities consistent with the aims of the organization and the
operating environment.
Maintain an awareness of organizational and technological developments and ensure that
the service operates in ways which make best possible use of the resources available.
Resource acquisition
Develop the organization’s funding base to secure present and future service delivery.
Liaise and negotiate, as appropriate, with the funding authority and other funding sources
on future service delivery initiatives and developments in conjunction with the Operations
Manager.
Maintain appropriate relations with funders and make reports as necessary, ensuring
compliance with any contracts.
Identify opportunities for funded development of the service and to submit bids and
applications accordingly.
Financial Management
Maintain day-to-day financial control of the service within budget heads agreed by the
trustee board.
Ensure that all finances are properly administered and monitored, including credit control.
Support the Honorary Treasurer in the provision of information for the estimates.
Advise on the proper allocation of resources.
Ensure that appropriate financial regulations and controls are in place and in use at all
times.
Prepare and review detailed budgets for approval by the governing body in conjunction
with the Honorary Treasurer and/or appropriate Sub-Committee.
Make regular reports to the governing body on income, expenditure and any variations
from budgets.
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7. Ensure that all financial reporting obligations are met in relation to submissions for
funding, for grant aid, for contracts and any other initiatives.
Act as cheque signatory for and authorize expenditure up to limits as agreed by the
governing body.
Staff management
Ensure, delegating as appropriate, that each service location is adequately managed, staffed
and resourced.
Overview of Policies and Procedures, Employment, Volunteer and Internship Agreements.
Public relations and social policy
Develop and oversee appropriate publicity through effective relations with the media, other
community organizations and through public speaking.
Training and development
Identify and implement plans for own training and development needs.
Other duties and responsibilities
Undertake such other duties and tasks as may lie within the scope of this post to ensure the
effective delivery and development of the service.
Person specification
Proven administrative, leadership and management ability in the areas of strategic planning
and organizational development.
Ability to devise and implement strategic development and resource plans, particularly in
the areas of service development, staff development and the management of change.
Ability to work on own initiative, priorities work, handle pressure and take day-to-day
decisions on the running of the organization
Ability to develop, monitor and maintain management information systems and procedures.
Ability to undertake fundraising and marketing activities.
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8. Experience of financial responsibility for a budget, including experience of SORP
(Statement of Recommended Practice) accounting guidelines, end of year accounts and
external liaison with auditors.
Ability to communicate effectively in person, in writing and over the telephone with
individuals and with a wide variety of organizations and audiences and to research, analyses
and interpret complex information and produce clear verbal and written reports.
Ability to lead and to contribute to the team.
Understanding of equalities and diversity best practice and legislative requirements in
relation to service delivery, business development and recruitment of staff and volunteers.
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12. Recruitment Foam
 Personal Information
First Name
Middle Name
Last Name
Date of Birth
Year Month Date
Gender
CNIC No. - -
Permanent Address
Contractual Address
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13.  Academic Qualification
Name of Degree
Name of Institute
Major Subject
Year of Passing
%age/ Grade/ Division
Any Certification If Yes
13

14.  Job Experience
Please state you post/designation and please give the details of your responsibites.
Your Salary package
Reason for Leaving
Can you recommend any current employees?
If yes
Please mention their details
Name & Designation
Contact No.
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15.  Skills / Ability
Please rate your personality
Write Average/Good/Excellent
Communication
Leadership
Presentation
Interpersonal
Team Work
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16.  Background
Hobbies
Family Background
Sibling
Please describe yourself in few lines
Please attach your CV in Word/PDF Format
Send to this Address Arts University Colleges Main University Road
Contact # 021-34900954-7, 021-3400990-4
Email auc@hotmail.com
http:www.auc.edu.pk
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17. Selection Method
 Cognitive Ability Tests
Measure an individual’s thinking, memory, reasoning, and verbal and mathematical
abilities.
 Physical Ability Tests
Measure strength, endurance, and muscular movement
 Psychomotor Tests
Measure dexterity, hand-eye coordination, arm-hand steadiness, and other factors.
 Assessment Centers
A series of evaluation exercises and tests used for the selection and development of
managerial personnel.
Multiple raters assess participants in multiple exercises and problems that are job
content-related to the jobs for which the individuals are being screened.
 Management Skill Tests
Check candidate leadership and other managerial skills
Panel Interview
A panel job interview takes place when an applicant for employment is interviewed by a
panel (group) of interviewers.
Team Interview
Understanding teamwork is essential in order to achieve the goals and successes that every
business hopes to see.
Working together as a team means that several individual people have to come together and
function as one solid unit. It involves taking the various talents and skills that each team
member contributes and combining them into one successful effort.
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18. Selection Foam
Application For Employment
Personal Information
Full
Name:________________ First Name:___________________ Last Name:___________________
Current Address:________________________ Permanent Address:_______________________________
What Position are you applying
for:________________________ Date available for employment:_____________
Can you work in over time:- yes No If no mention reason:__________________
Can you work individually : yes ___ No ____ If No give reason:________________________
Can you travel another city: yes ___ No ____ Do you have leadership skills: yes ____ No ____
Qualification
Education Name Of Institute % Division CGPA Passing Year No Of
Attempt
MBA/M.Com/Others….
B.Com/Other…..
Intermediate/ A- Level
Metric/ O-Level
Declaration:-
I declare that the information given above is true and correct to the best of my knowledge and I
understand that any false statement or forged document will be consider sufficient cause for dismissal
in the event of employment with 18

19. ______________________
Signature
*Note: Please attach your CV and testimonial of your educational documents with this form.
Critical Activity
What is your Strength & Weakness Analysis:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Why did you leave your last work place?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Will you consider as an asset /as an expense in City Software House? Give your Opinion
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
How can you prove your KSA (Knowledge, Skill, Ability) in City Software explain on the basis of your
past experience?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
After Appointment if you found any POCs against you so, what you will do? Will you resign on the
spot or compromise with that?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Reason for joining this workplace?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
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20. Declaration:-
I agree with terms and condition of city software without any pressure and harassment.
______________________
Signature
INTERVIEW EVALUATION FORM
Candidate Name:
Position Applied for:
Interviewer Name:
Interviewer Designation:
Date:
Observations:
Rating (Please Circle)
Comments (if any)
Low High
Direct Impact 1 2 3 4 5
Attitude 1 2 3 4 5
Motivation 1 2 3 4 5
Communication 1 2 3 4 5
Assertiveness 1 2 3 4 5
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21. Verbal / Persuasiveness 1 2 3 4 5
Education/Professional 1 2 3 4 5
Relevant Experience 1 2 3 4 5
Accomplishments 1 2 3 4 5
Computer Proficiency 1 2 3 4 5
Potential & Creativity 1 2 3 4 5
Knowledge of field 1 2 3 4 5
Clarity of thought 1 2 3 4 5
Overall rating
Poor [ ] Satisfactory [ ] Good [ ] Very Good [ ] Excellent [ ]
Recommendations: (please tick the appropriate action)
Further Interview [ ] Do not Hire [ ]
Hire [ ] Any other comments [ ]
Signature Date
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