Proposal Defense

1. FACTORS INFLUENCING EFFECTIVE IMPLEMENTATION OF
MONITORING AND EVALUATION ON DONOR FUNDED
PROJECTS IN KCCA
BY
KALEMA SOLOMON WASAJJA
SEP15/MME/1401U
PROPOSAL PRESENTATION IN PARTIAL FULFILMENT OF THE
REQUIREMENTS FOR THE AWARD OF MASTERS IN MONITORING AND
EVALUATION DEGREE AT
UTAMU UNIVERSITY
SUPERVISOR
DR. BENSON B. OKECH
APRIL, 2022

2. Summary of the presentation
 Introduction
 Background
 Statement of the problem
 Objectives
 Hypotheses
 Conceptual framework
 Literature Review
 Proposed Research Methodology

3. INTRODUCTION
 Government entities, KCCA inclusive implement several project works, which
often attract complementary support from donors. Today, donor-funded projects
(DFPs), account for over 67.5% of projects in developing economies(Nyabuto,
2010).
 As a mechanism of demonstrating transparency, accountability and value for
money to stakeholders, project managers must implement Monitoring and
Evaluation (M&E) for DFPs.
 Implementation of M&E in project activities is a function of factors, and this study
explores only- staff competence, budgetary allocations, stakeholders’ engagement
and donors’ influence factors.

4. BACKGROUND
Donor-funded projects (DFPs) are one of the key avenues developing countries utilize
to improve socioeconomic infrastructure. As a pre-requisite, DFPs require appropriate
implementation of M&E practices (Mushori, Machira & Matu, 2020).
Uganda’s scope in implementation of M&E practices in project activities especially in
the public sector has over decades been a priority (Buchy, 2010). Right from large
scale public-private partnerships in Uganda in the early 1960s to modern multinational
and multitrillion projects currently on-going, the value of M&E has been recognized.
Donor support may be in technical, financial or human resources, although 80% of this
donor support for developing countries is predominantly financial (Seppey, Ridde,
Toure & Coulibaly, 2017).

5. M&E is a systematic, continuous process of collecting, analyzing and
disseminating information about projects’ performance for current and future
decision making (World Bank, 2012)
International Labour organisation, ILO (2019) described M&E as the processes
that allow policymakers and programme managers to assess how an
intervention evolves over time, and its implementation effectiveness.
Monitoring and Evaluation (M&E) practices run from data collection to
utilisation – an on-going process in any project cycle (Irfan et al., 2021).
 BACKGROUND Continued

6. Over the last five decades, effective M&E implementation on DFPs has gained precedence. In Kampala as it
is being done in several other part of the country, KCCA has prioritized M&E implementation during project
cycle, as defined in its strategic plan of 2020-2025 (KCCA Strategic Plan, 2020). This is a must for
establishing transparency, accountability and proper performance of DFPs.
Despite the huge resources devoted by donors to fund projects in Kampala city, DFPs fall behind in
completion and experience cost overruns while many others have M&E implementation flaws. Stats show
that only 21 of the 152 DFPs commissioned between 2015 and 2019 were completed on time (KCCAAnnual
Report, 2020). Media reports decry the sorry state of M&E’s implementation in on-going DFPs in KCCA
(Daily Monitor, 2020; 2012; KCCA, 2012). Staff incompetence and incomplete position of M&E work have
been noted in the reports specifically on the Kampala Institutional and Infrastructure Development Project
KIIDP2 (KCCA- ESIA report, 2017).
If the status quo continues, and unless we carry out a comprehensive study on the key constraints plaguing
implementation of M&E on DFPs, KCCA will continue to lose credibility, cancellation of projects will
happen and more donors will pull out of social economic projects within Kampala. This makes this area
worth exploring.
 STATEMENT OF PROBLEM

7. OBJECTIVES OF THE STUDY
 General Objective
To explore the factors influencing effective implementation of M&E on Donor Funded Projects
in Kampala Capital City Authority (KCCA).
 Specific objectives
(i) To examine how the project staff competencies influence the effective implementation of
M&E on Donor Funded Projects in KCCA.
(ii) To assess the influence of budgetary allocation factors on the effective implementation of
the M&E system in Donor Funded Projects in KCCA.
(iii) To determine the relationship between donor influence on effective implementation of
M&E on Donor Funded Projects in KCCA.
(iv) To establish the relationship between stakeholder engagements on effective implementation
of the M&E system on Donor Funded Projects in KCCA.

8. Study Hypotheses

Ha1: There is a significant relationship between staff competences and effective
implementation of M&E system on Donor Funded Projects in KCCA
Ha2: Budgetary allocations factors have significant influence on effective
implementation of M&E system on Donor Funded Projects in KCCA.
Ha3:There is a significant relationship between donor influence and effective
implementation of M&E system on Donor Funded Road Projects in KCCA.
Ha4: There is a significant relationship between project stakeholder engagements and
effective implementation of M&E on Donor Funded Projects in KCCA

9. Conceptual framework

10. SIGNIFICANCE
 The findings are expected to be useful to actors, stakeholders, and agencies. Findings
will assist donors to get information on the likely cause of failed M&E
implementation in donor-funded projects.
 Will assist the KCCA to evaluate various stakeholders, their role in M&E, and how
competencies of actors and stakeholders’ engagements contribute to the
implementation of M&E activities in donor-funded projects.
 The findings will add information to policymakers and managers at KCCA that can be
useful in the management of future DFPs in KCCA. Policymakers could utilize the
findings to formulate policies, contracts, acts, and guidelines to govern projects with
donors.
 This study will create a pool of information for academicians and researchers in
relation to the implementation of M&E in donor-funded projects.

11. JUSTIFICATION
 In spite of an increasing number of donor-funded projects at KCCA,
the scope and quality of monitoring and evaluation implementation
are still low. This could be due to several factors though few
empirical studies have documented factors.
 The influence of staff competence, budgetary allocations, donors’
influence, and stakeholder engagements on the implementation of
M&E remains with scanty information, yet indispensable for quality
project work at KCCA.

12. SCOPE OF THE STUDY
 Geographical Scope
The study will consider to explore DFPs under the KCCA which is the governing authority for Kampala.
KCCA is has its head offices along Kimathi Avenue, Kampala Central Business District (KCBD),
Kampala City.
 Time Scope
Attention will be on DFPs that were implemented between 2015 and 2020. It’s within this span of time,
that KCCA received highest number of DFPs. More so, several project failures/ incomplete projects fall
with in this period. The study activities will run for a period of one year.
 Content Scope
The study will be limited to; (staff competences, budgetary allocations, donor influences and stakeholder
engagements) and assess their influence on implementation of M&E in donor-funded projects.

13. Literature Review
 Related literature was reviewed on:
Factors (project staff competences, budgetary allocations, donor influence and
stakeholder engagements ) in regard to implementation of M&E activities in project
work.
From the literature a number of gaps, were noted (geographical / contextual gaps,
methodological gaps, and variances in findings). This motivated further inquiry over
these concepts and variables in this study.

14. Research Approach
Quantitative and qualitative research approaches will both be used in examining
the factors influencing the effective implementation of M&E in donor funded
projects.
Research Design
A cross-sectional Descriptive research design will be used to collect current data
and establish the relationship between variables.
Study Population
The study participants were drawn from the stakeholders in KIIDP2 project. A
total population of 100 actors was derived from KCCA records as having been
involved in the KIIDP2 project(KCCAAnnual report, 2020). From these, a
sample of 80 respondents was derived statistical tables of Krejcie and Morgan.
 METHODOLOGY SLIDES 14-18

15. Sample Size and Sampling Techniques

16. Study tools
Questionnaires- this was main tool for the study, with parametric data arranged
on a 5-linkert scale. Questionnaires will be administered to all participants
(Client, Consultant, Contractor, Funder and Project managers representatives).
Interview Guides- semi-structured guide will be prepared and administered to
the respondents.
Data Tools Quality
The tools will tested for:
Validity-using Face Validity and Content Validity tests
Reliability-using SPSS to test for Cronbach’s Alpha values that help determine
internal consistency.
 DATA COLLECTION INSTRUMENTS

17. Data processing and analysis
QUANTITATIVE
Raw data will be coded and entered into SPSS ver. 20 for analysis. Descriptive and Inferential
statistics tests will be done. Hypotheses testing, correlations and regressions will be used to
ascertain relationship between the variables. Results will be presented in tables, figures, and
descriptive statements.
QUALITATIVE
Data from interviews will be edited into meaningful opinions from participants. These will be
categorized into leading themes. Content analysis will be done. Findings will be presented in
quoted or paraphrased statements

18. ETHICAL CONSIDERATIONS
 The study will adhere and apply all ethical considerations as
recommended in research INCLUDING:
(i) participants’ informed consent
(ii) respecting their privacy
(iii) anonymity
(iv) protecting organisational’ information
(v) upholding confidentiality
(vi) avoid plagiarism

19. APPENDICES
 REFERENCES
APPENDICES
(A) – STUDY WORK PLAN
(B) - STUDY BUDGET
(C) - QUESTIONNAIRE
(D) - INTERVIEW GUIDE FOR KEY INFORMANTS
(E) - KREJCIE & MORGAN SAMPLING TABLE