This document outlines a project charter for implementing an ERP system at Symbiosis Institute of Management Studies from February 2022 to November 2022. The goal is to integrate various departments like admissions, academics, administration, and exams onto a common platform for improved management and efficiency. Key deliverables will include linking different departmental systems to a single management information system with single-point access. The project aims to improve overall institute management and is estimated to save $897,654 with costs of $453,218. Stakeholders include students, faculty, directors, and departments. Risks include data mishandling and server downtime hindering facilities.

1. PROJECT CHARTER OF SIMS ERP
GENERAL PROJECT INFORMATION
PROJECT NAME PROJECT MANAGER PROJECT SPONSOR
ERP Installation in SIMS ABC
Symbiosis Institute of
Management Studies
EMAIL PHONE ORGANIZATIONAL UNIT(S)
abc@gmail.com 000-000-0000 Enterprise Resource Management
EXPECTED START DATE EXPECTED COMPLETION DATE
02/19/20XX 11/30/20XX
EXPECTED SAVINGS ESTIMATED COSTS
$897,654 $453,218
PROJECT OVERVIEW
PROBLEM
OR ISSUE
Our goal in this project is the seamless integration of ERP services for the benefit of the various departments including but not
limited to the admission, academic, administrative and exam department and students and faculty members in a timely manner.
PURPOSE OF
PROJECT
The integration of ERP systems will allow smooth and efficient sharing of student and management services relevant data and
allow for better management of academic and academic adjacent activities for the running of the Institute.
BUSINESS CASE
Overall improvement in the management of the institute which would result in more efficient functioning of the organization in
the long term.

2. GOALS /
METRICS
The project goal is to Intergrade all the Departments into a common platform with Easy to use and Secured Space and to make
the process more efficient
EXPECTED
DELIVERABLES
Different systems for different departments like Academics & Exams, Administration, etc. which all links back to one MIS and
provide single-point access to all the information.
PROJECT SCOPE
WITHIN
SCOPE
Major stakeholders Administration, and faculties will work together better management of the LMS System in order to maximum
output of it.
OUTSIDE OF
SCOPE
Positive Charge is not responsible for third-party / client’s locations preparatory work (e.g., permits for digging, city region
electricity-availability logistics, etc.). However, Positive Charge project managers can provide clients with a checklist to ensure
their locations are adequately prepared for the installation of our EV charging stations.
TENTATIVE SCHEDULE
KEY MILESTONE START FINISH
Form Project Team / Preliminary Review / Scope 01/12/2022 04/12/2022
Finalize Project Plan / Charter / Kick Off 05/12/2022 08/12/2022
Define Phase 10/12/2022 19/12/2022
Measurement Phase 20/12/2022 03/01/2023
Analysis Phase 04/01/2023 27/01/2023

3. Improvement Phase 28/01/2023 16/02/2023
Control Phase 17/02/2022 03/03/2022
Project Summary Report and Close Out 04/03/2023 07/03/2023

4. RESOURCES
Required
Computer Lab
Internet Facility
Stakeholders
Students
Faculty
Director
Academic Department
Administrative Department
Examination Department
Symbiosis (Deemed to be)
University
Symbiosis Society
Stakeholders Requirement
REQUIREMENTS
An easy-to-use system that does not require extensive retraining of staff for operation.
Seamless system with all requisite modules for relevant departments and purposes.
Timely delivery for training and use before beginning of admissions process for academic year ‘23-’24.
Troubleshooting resources and user manual for day-to-day usage.
Periodic maintenance and upgradation of systems.

5. BENEFITS AND CUSTOMERS
PROCESS OWNER IT Coordinator
KEY STAKEHOLDERS IT Department
FINAL CUSTOMER 650 students and 50 staff members across the college in various departments.
EXPECTED BENEFITS
The implementation of the LMS system will help students to check their attendance, upcoming assignments, Time
Table, Past Performance, Courses, Feedback etc. and will help the administration to take out the key insights data
from it so that they can make better and faster decisions.
TYPE OF BENEFIT BASIS OF ESTIMATE ESTIMATED BENEFIT AMOUNT
Specific Cost Savings Estimator’s projections $25,000.00
Enhanced Revenues Finance's projections $92,500.00
Higher Productivity (Soft) Project management's estimations $17,500.00
Improved Compliance Operations' estimations $12,000.00
Better Decision Making Project management's estimations $18,500.00
Less Maintenance Project management's estimations $26,000.00
Other Costs Avoided Finance's projections $46,250.00

6. TOTAL BENEFIT $237,750.00

7. RISKS, CONSTRAINTS, AND ASSUMPTIONS
RISKS
The automation of the systems may result in data mishandling or data loss while registering it on the system. Server downtime
may result in a standstill of many facilities.
CONSTRAINTS The staff may be reluctant to use the system or the hardware to access the system is not proper or absent.
ASSUMPTIONS We assume that all the data is ready to be fed into the system and is in totality.
PREPARED BY TITLE DATE
SIMS Students Project Charter- SIMS ERP 04/12/2022