This document contains production notes for an upcoming jiu jitsu competition event including event details, schedules, vendor information, facility needs, and staffing details. It outlines event timelines, required equipment, venue setup instructions, security protocols, and contact information for key production roles. The production schedule and event notes sections provide additional information on event policies, procedures, and logistics.

1. Production Notes:
EVENT TITLE:
EVENT DESCRIPTION
This event is a participant driven jiu jitsu competition which features
world champions blah blah blah blah blah blah blah blah blah blah blah
blah blah blah blah blah blah blah blah blah blah blah blah blah blah
blah blah blah blah blah blah blah blah blah blah blah blah blah
blahblah blah blahblah blah blahblah blah blah blah blah blah blah blah
blah blah blah blah blah blah blah blah blah blah blah blah blah blah
blah blah
Program Information:
Date(s): Venue Prep:
Set Up:
Event Day 1:
Strike:
Facility: Venue Name
Venue Address
Event Name: Event Name Event Times:
Contact Name: Phone #/ email:
Key Contacts/ Event Production:
Name Role Company Phone Email
Vendors/ Exhibitors:
Name Sponsor Level Company Phone Email

2. Production Notes:
Equipment Needs:
Item Quantity Location Source
Tables
Chairs
Tents
Trash Cans
Venue Needs and Setup Notes:
● Specific instruction or requests for venue
Production Schedule:
Action Day Start End Who Category
Day:
Day:
Staffing:
Name Position Scheduled
Shift
Actual
Start
Actual
End
Break
(Y/N)
Radio
#

3. Production Notes:
Event Specific Notes:
Event Notes:
- Policy, procedure & event FAQs
Security:
- Security Notes- policy, procedure, etc.
- Prohibited Items/ Security Protocol
Beer/ Wine:
- Policy, procedure, who, what?
Production (AV Provider):
EMT (Provider):
- EMT Hours:
Food Vendors:
Vendor Production Setup Location Start End
Parking:
- Instructions & Who
Paste Event Diagrams, credential boards, etc. here
General Supervisor Responsibilities:
Guest Services Provide excellent customer service by working closely with event promoter on
event production needs.
Public Safety Work with client and support services to ensure a safe event environment.
Facility Management Protect facility by enforcing house policies & prepare facilities for the next day’s
activities.
Manage Inventory Ensure all production materials are accounted for.