ProcessGuide

1601 Bryan Street, Dallas, TX 75201
Document Control and Drafting
Procedures
This guide is designed to standardize and simplify the procedures for requesting
drafting, revising and creating new drawings, and controlling documents.
08Fall

Drafting Procedures Rev # 0 Page 2 of 36
Rev Date: 05/01/2015
Drafting Procedures Rev# 0 Document # 1
Use: Reference
Prepared by: Arc Light 4/25/2015
Reviewed by: Drawings and Records Coordinator [Type name and date]
Approved by: Document Control Supervisor [Type name and date]
Effective Date: [Type effective date]
Required Review Frequency: 6 months or as needed
Table of Contents
1. Introduction......................................................................................................4
1.1. Using this document...................................................................................................4
1.2. Using this document: Who should use it ....................................................................4
1.3. Using this Document: Roles and Responsibilities ......................................................5
2. Change Management ......................................................................................6
2.1. Section Description ....................................................................................................6
2.2. Revising the Document ..............................................................................................6
3. Drafting and Document Control Workflow....................................................7
4. Tools.................................................................................................................8
5. Drafting Requirements....................................................................................8
5.2. Drafting Requirements for A/E firms...........................................................................8
5.3. Drafting Requirements for Project Leads ...................................................................8
5.4. Redline/Field Markup Requirements ..........................................................................9
5.5. Drafting Requirements for FES Document Control ....................................................9
6. Requesting Drafting ........................................................................................9
6.2. Submitting Doc Requests.........................................................................................10
6.3. Finding Drafter RACFID in Outlook: .........................................................................14
6.3. Assigning Drafting ....................................................................................................16
6.4. Processing Drafting Requests..................................................................................16
6.5. Completing Drafting..................................................................................................16
7. ProjectWise....................................................................................................18
7.1. Searching ProjectWise for documents .....................................................................18
7.2. Searching from General Tab Using Document File and Folder Data.......................19
7.3. Searching from Attributes Tab Using Additional Metadata.......................................20
7.4. Searching ProjectWise Tips and Tricks....................................................................20
7.5. Adding Hardcopy Drawings to ProjectWise..............................................................21
7.6. Creating a New User (ProjectWise Administrators) .................................................22
8. Existing Drawings .........................................................................................23
8.1. Section Description ..................................................................................................23
8.2. Processing Transmittals from Plants........................................................................23
8.3. Creating a DGN and CIT from a PDF.......................................................................23

Rev Date: 05/01/2015
8.4. Creating a New Version of Drawing for Drafting ......................................................25
8.5. Checking In/Out Drawings for Revision....................................................................26
8.6. Voiding and Superseding Drawings .........................................................................26
9. New Drawings................................................................................................27
9.1. Section Description ..................................................................................................27
9.2. Creating a Reserve Drawing “Document” Number...................................................27
9.3. Assigning Drawing Numbers ....................................................................................29
9.4. Applying Standard Borders to New Drawings ..........................................................29
10. Changing Print Level Display.....................................................................29
10.1. Using MicroStation .................................................................................................29
10.2. Using the Settings Menu: .......................................................................................30
11. Review and Approval ..................................................................................31
11.1. Section Description ................................................................................................31
11.2. Emailing Check Prints to Requestors.....................................................................31
11.3. Processing Review Comments ..............................................................................31
12. Signing and Releasing Approved Drawings.............................................31
12.2. Changing Drawing State ........................................................................................31
12.3. Creating a PDF File................................................................................................32
12.4. Changing Drawing State to Released ....................................................................32
13. Distribution ..................................................................................................33
13.2. Distributing Completed Drawings ...........................................................................33
13.3. Alerting Users Drawing is Available .......................................................................33
14. Revising PSM Boundaries (Oak Grove Only) ...........................................33
14.1. Drafting on Ammonia Drawings..............................................................................33
14.2. Revising PSM Boundaries on Raster Drawings .....................................................34
Index ...................................................................................................................36

Rev Date: 05/01/2015
1. Introduction
1.1. Using this document
This document outlines standard Drafting and Document Control
procedures used by drafters, engineers, project leads and Document
Control Team members. This document simplifies and standardizes current
drafting and document control procedures and ensures compliance with
drafting and Document Control requirements.
This document describes the following processes:
• Submitting Doc Requests
• Assigning Doc Requests
• Processing Doc Requests
• Searching ProjectWise
• Adding Hardcopy Drawings to ProjectWise
• Creating new users in ProjectWise
• Creating DGN and CIT files from PDF files
• Creating new versions of drawings
• Processing transmittals from plants
• Checking in and out drawings for revision
• Creating reserve drawing numbers
• Assigning drawing numbers
• Applying standard borders to new drawings
• Changing print level displays on standard borders
• Emailing check prints to requestors
• Signing and releasing approved drawings
• Distributing approved drawings
• Posting PDF drawings
• Voiding and superseding drawings
• Revising PSM boundaries for Oak Grove
1.2. Using this document: Who should use it
• Engineers
• Project Leads
• Drafters
• Document Control Team members

Rev Date: 05/01/2015
1.3. Using this Document: Roles and Responsibilities
Engineers/Project
Leads/A/E Firms
• Drafting
Requirements
• Submitting Doc
Requests
• Searching
ProjectWise
• Reviewing Drawings
• Approving Drawings
• Signing off on
Drawings
Drafters
• Processing Drafting
Requests
• Searching Project
Wise
• Creating DGN and
CIT files from PDF
files
• Creating new
versions of drawings
• Checking in and out
drawings
• Applying Standard
Borders
• Changing Print
levels on standard
borders
• Emailing check
prints to requestor
• Completing drafting
• Revising PSM
boundaries (Oak
Grove)
Document control
• Drafting
requirements
• Assigning Doc
Requests
• Processing Doc
Requests
• Searching Project
Wise
• Creating new users
in Project Wise
• Creating DGN and
CIT files from PDF
files
• Creating new
versions of drawings
• Processing
transmittals from
plant
• Creating reserve
drawing numbers
• Assigning drawing
numbers
• Distributing
drawings
• Posting PDF
drawings
• Voiding and
superseding
drawings

Rev Date: 05/01/2015
2. Change Management
2.1. Section Description
This section describes who owns this document, the process by which this
document should be revised, and how often it should be revised.
2.2. Revising the Document
• Process Owner: Document Control Supervisor
• Reviewer: Drawings and Records Coordinator
• Approver: Document Control Supervisor
A member of the Document Control Team should review this document for
accuracy every six months. Document Control Team members may
request revisions to this document as needed. All revisions are reviewed
by the Drawings and Records Coordinator and approved by the Document
Control Supervisor.
The process for revising the document is as follows:
• Request revisions
• Complete revisions
• Complete Prepared By section
• Change Rev# to next sequential number
• Send revised document to Drawing and Records Coordinator for
review
• Drawings and Records Coordinator completes Reviewed By section
• Send reviewed document to Document Control Supervisor for
approval
• Document Control Supervisor completes Approved By section
• Post revised document to SharePoint

Rev Date: 05/01/2015
3. Drafting and Document Control Workflow
This section illustrates the Drafting and Document control workflow.

Rev Date: 05/01/2015
4. Tools
While using this guide, users will require access to the following tools:
• SharePoint
• ProjectWise
• Microsoft Outlook
• MicroStation v8i
• Bentley I/RAS B
5. Drafting Requirements
This section contains drafting requirements for A/E firms, Project Leads,
and FES Document Control.
5.2. Drafting Requirements for A/E firms
• Use Luminant border with title block
• Provide original DGN files (will accept DWG AutoCAD 2004)
• Use document number provided by Luminant
• Submit all final documentation to project lead
• Provide affected document list (all drawings, data sheets, and
manuals associated with project)
• Use approval initials and date on original CAD file (not just signed
hard copy)
• Use the drawing number and sheet number for new drawing file
names (ex. B-1906874-456-0001.dgn)
• Avoid using customer fonts or line styles
• Use default color table for new or modified drawings (level 60-
revision clouds and details; color RGB=255, 0, 0; Line Weight=1;
Line Style=0)
• Merge all reference files into single file
• Avoid using nested cells in submitted AutoCAD files
5.3. Drafting Requirements for Project Leads
• Provide Drafting requirements to A/E firms
• Review all as-built drawings and documents before submitting to
Document Control to ensure they comply with requirements
• Request document number from Luminant Document Control
(docccontrol@luminant.com)
• Submit final as-built drawings before the project closes with
transmittal letter to Luminant Document Control
(doccontrol@luminant.com)

Rev Date: 05/01/2015
5.4. Redline/Field Markup Requirements
• Mark prints with colored pens/pencils only
o Red=add
o Green=delete
o Blue=notes to drafter
o Black/pencil=notes to self
• Highlight revisions that are not obvious in pink or yellow
• Include preparer’s name and phone number on print (in case drafter
must call with questions)
• Color-scan and email marked prints to Luminant Document Control
(doccontrol@luminant.com)
• Attach field sketches to marked print when required for clarification
• Avoid using Whiteout fluid on markups
• Include tag numbers for valves and equipment prior to submitting
markup
• Include the correct type valve on the markup and indicate whether the
valve is open or closed (closed valves are colored solid)
• Label on pipe drawings if the pipe is underground (depending on type
of drawing this could be a dashed line or just label the pipe as
‘”underground”)
5.5. Drafting Requirements for FES Document Control
• Include superseded/void note near title block (also include in the
beginning of the title in ProjectWise)
• Make a note on superseded/voided drawings indicating the number
of the new drawing that has superseded the old drawing or
equipment
6. Requesting Drafting
This section describes procedures for submitting, assigning and processing
drafting requests. The Fossil Generation Document Control team uses a
SharePoint list, called Doc Requests, for receiving and managing requests.
We’ve created Doc Requests to better serve the Fossil Fleet.
Use Doc Requests to
• Request drafting
• Create a project folder
• Turn over project documents to operations
• Upload (non-project) documents to ProjectWise or Luminant Docs

Rev Date: 05/01/2015
• Update metadata (search fields) for documents
• Receive a Luminant drawing number
• Check out documents to revise
• Distribute documents (mail prints or email PDF’s)
• Scan prints of drawings to add to ProjectWise
• Get help with accessing documents in ProjectWise
6.2. Submitting Doc Requests
1. Open Luminant Connect intranet on Internet browser
2. Select Luminant Portal from Quick Connect drop-down menu
3. Click down arrow on Fossil Generation tab
4. Click FES from Fossil Generation menu

Rev Date: 05/01/2015
5. Click Engineering Services

Rev Date: 05/01/2015
6. Click Document Control
7. Click the Submit a Doc Request icon

Rev Date: 05/01/2015
8. Complete at least three fields marked with a red asterisk (Project # or
description, Site, and Type of Request)

Rev Date: 05/01/2015
9. Add any additional information
10. Click Save
6.3. Finding Drafter RACFID in Outlook:
1. Create New Email in Outlook
2. Click To: to open Global Address List
3. Enter user name in Search box in Global Address List
4. Right click on correct user name
5. Click Properties
6. See 4 letter/number RACFID in User ID field

Rev Date: 05/01/2015

Rev Date: 05/01/2015
6.3. Assigning Drafting
1. Enter drafter RACFID in Assigned To field
2. Click Save
6.4. Processing Drafting Requests
1. View assignments in SharePoint
2. Go to Doc Request for this drawing
3. Check number of documents listed matches number of documents
attached
4. Change Task Status to appropriate state
5. Add comments as needed for this drawing
6.5. Completing Drafting
1. Open SharePoint
2. Go to Doc Request for this drawing

Rev Date: 05/01/2015
3. Edit the information to reflect that drawing is complete:
4. Change status to Complete
5. Click box to indicate you updated primary attributes
6. Click next box to indicate you updated document contents
7. Type appropriate comments in comment box
8. Create a drawing list if there is no transmittal number
9. Input drawing list and names of people that receive copies of drawing in
Distribution box

Rev Date: 05/01/2015
10. Click Save
7. ProjectWise
7.1. Searching ProjectWise for documents
1. Double click ProjectWise icon on desktop to open ProjectWise
2. Set Interface and View to “Drawings”
3. Select Operations folder
4. Select folder of plant you wish to search
5. Right click on the folder
6. Click Advanced Search or Search form (depending upon which is
available)
7. Click OK

Rev Date: 05/01/2015
7.2. Searching from General Tab Using Document File and Folder Data
1. Enter Search Criteria
2. Click OK if you will not need to make changes to current search criteria
(search window will close when search is running)
3. Click Apply if you will need to make changes to current search criteria
(search window will remain open)
4. Double click on document you need to view in document preview pane
(top right corner)

Rev Date: 05/01/2015
7.3. Searching from Attributes Tab Using Additional Metadata
1. Enter Search Criteria
2. Click OK if you will not need to make changes to current search criteria
(search window will close when search is running)
3. Click Apply if you will need to make changes to current search criteria
(search window will remain open)
4. Double click on document you need to view in document preview pane
(top right corner)
7.4. Searching ProjectWise Tips and Tricks
Use Wild Cards * (Asterisk)
• Use to define unknown characters
• Place before and/or after characters or text
• Place between characters or text
• Use when unsure of text placement in a particular field
Examples:

Rev Date: 05/01/2015
§ Document Number: enter “2925-1-510190” or use * for a
partial number such as *2925*5101*
§ Title: enter key words such as “Boiler Feed Pump” or *BFP*
or *Boiler*Pump*
§ Project Number: enter *131N023* or 131*023*
• Leave off “4” to capture project numbers from older systems
• Type “NULL” in attribute field to search for blank attribute field
• Use “clear” button to clear all fields of data entered for search,
including selected folder purposes
7.5. Adding Hardcopy Drawings to ProjectWise
[Section reserved for future process]

Rev Date: 05/01/2015
7.6. Creating a New User (ProjectWise Administrators)
1. Search for RACFID in Outlook
2. Open New User template in Outlook
3. Enter user information in appropriate fields
4. Select Security group on “Member Of” tab.

Rev Date: 05/01/2015
8. Existing Drawings
This section describes how to process transmittals from plants, create
DGN and CIT files from a PDF, check out drawings for drafting, version
drawings and correctly void/supersede drawings.
8.2. Processing Transmittals from Plants
1. Double check markups against drawings listed on transmittal
2. Prepare drawings for drafting
a. Search for drawing in ProjectWise
b. Verify that the metadata matches info on drawing file
c. Check for additional information on PDF metadata
d. Input missing information
e. Change revision to next highest number or to one (1) if previous
revision was a letter)
f. Remove issue date
g. Add transmittal number and engineer or requestor name
[transmittal number, dash, first initial, last name (no spaces)]
h. Change revision status to Revision in Progress
i. Input Project number and/or MOC Request number
j. Change state now or on all at the end
3. Assign a job number and fill out Job Tracking sheet
8.3. Creating a DGN and CIT from a PDF
1. Change PDF to TIFF:
a. Search ProjectWise to find appropriate PDF file
b. Open PDF
c. Click File
d. Select Export
e. Select Image
f. Select TIFF
g. Save TIFF using assigned drawing number
2. Change TIFF to CIT:
a. Open Microstation v8i
b. Click File
c. Select Raster Manager
d. Click File
e. Select Batch Convert
f. Click Add
g. Browse for TIFF files to convert (created above)

Rev Date: 05/01/2015
h. Click on file name(s)
i. Double click to open appropriate file
j. Change format to CIT using drop down menu
k. If the files to be converted show a color mode RGB, check the
invert box
l. Click Convert (batch conversion box will appear)
m. Click OK
3. Create DGN from CIT:
a. Open Microstation v8
b. Click File
c. Select New
d. Browse for CIT file
e. Click on appropriate CIT file
f. Change file extension to DGN
g. Click OK (blank screen should appear)
h. Go to Borders
i. Select border size for DGN
4. Revising CIT file:
a. Load I/RAS B (MDL l I/RAS B)
b. Open CIT file
c. Select Placement by Rectangle
d. Click OK
e. Place rectangle inside border
f. Go to I/RAS B
g. Click File
h. Select Save All Layers
i. Go to File Reference
j. Select Detach All Layers
k. Go to File Reference
l. Select Attach All Layers
m. Unload I/RAS B
5. Revising DGN file:
a. Open ProjectWise
b. Complete advance search for the document number
c. Copy metadata Attributes from PDF
d. Right click on file
e. Select Attributes (with selector on Attributes, a list will appear)
f. Click on Copy Attributes
g. Right click on selected PDF
h. Select Open Folder

Rev Date: 05/01/2015
i. Drag and drop CIT and DGN files from desktop into folder (files will
go to the bottom of the page)
j. Right Click DGN file
k. Click Attributes (when highlighted, a small window appears)
l. Click Paste Attributes to copy to DGN file
m. Right click on file
n. Select Properties
o. Edit Attributes to reflect current revision information
p. Add any additional metadata
q. Save DGN file
r. Close DGN file
6. New CIT and DGN files:
a. Copy attributes from DGN and paste to CIT file
b. Save CIT file
c. Close CIT file
d. Highlight CIT and DGN files
e. Right click on files
f. Select Set/Scan Reference
g. Select Link sets
h. Click Next 4 times
i. Uncheck box for Enable Priority Search in top left corner.
j. Click Next 3 times
k. Select Finish (an “e” should appear in the bottom right hand corner
of the DGN file to indicate files are linked
l. Select F5 function key to update
m. Place CIT and DGN in order
8.4. Creating a New Version of Drawing for Drafting
1. Search for drawing in Operations folder using document number
2. Identify the latest revision of the drawing
3. Open files to verify metadata between PDF and DGN (compare and
update metadata if needed)
4. Right click on DGN file
5. Select New
6. Select Version
7. Select OK
8. Right click on new DGN version
9. Select Properties
10.Select Attributes tab
a. Update metadata
b. Delete Issue Date
c. Change Rev. Number (use 0 in front of single digits)
d. Add transmittal number (example: 12345-r,jones)

Rev Date: 05/01/2015
e. Change transmittal status to Revision in Progress
f. Add Project Number if available
11.Save file
12.Close File
13.Select the new versioned DGN
14.Right click DGN
15.Change state to Working
16.Click Previous twice
17.Right click to check out DGN to draft.
8.5. Checking In/Out Drawings for Revision
1. Highlight drawing to check in/out in ProjectWise
2. Right click on drawing file name
3. Select “Check Out” or “Check In” as appropriate
8.6. Voiding and Superseding Drawings
1. Search ProjectWise for current revision of drawing to be superseded or
voided
2. Verify metadata matches the drawing
3. Verify PDF metadata is complete
4. Version drawing
5. Update metadata with revision information
6. Title drawing SUPERSEDED by (Name) and superseding drawing number
for superseded drawings
7. Title drawing with VOID in front of existing title for voided drawings
8. Right click to change Document Status to Superseded or Void
9. Right click to check out drawing and edit
10.Insert a large watermark across body of drawing:

Rev Date: 05/01/2015
11.SUPERSEDED or VOID in Font: 42 Block_Outline (text size should cover
body of drawing)
12.For superseded drawings, type BY and superseding drawing number with
sheet number (use same font at ½ text size of SUPERSEDED)
a. Revision number
b. Revision block remarks (include superseding drawing number, PID,
and Doc Request/Transmittal number)
13. Process drawing normally (i.e., check prints, approval, replace PDF, etc.)
9. New Drawings
This section describes drafting procedures for new drawings, reserving
drawing numbers and adding standard borders.
9.2. Creating a Reserve Drawing “Document” Number
1. Select folder in ProjectWise where document will reside
2. From menu select, “Document/New/Document
3. Metadata Form will automatically open

Rev Date: 05/01/2015
4. Complete ALL of the following information in General Tab:
§ Name = Drawing # “-“Sheet “.file ext”
§ Example – 123456-0003.pdf
§ Use four digits for sheet number
§ Description = Drawing # “-“Sheet
§ Example – 123456-0003
5. Complete ALL of the following information in Attributes Tab
§ Station
§ Station Name
§ Document No.
§ Sheet
§ Controlled Document No. & Sheet (if applicable)
§ Unit - if Known
§ DWG Type – (Examples: Architectural, Civil, Electrical,
Mechanical)
§ Vendor (Who is making the new drawing) (Example: Burns
& McDonnell)
§ Title (Example: New Drawing – Boiler Feed Pump Wiring
Diagram)
§ Transmittal = “Doc Request #-Requestor” (Example – 40052
C.Alston )
§ Transmittal Status = Reserve
§ Project No. (Example 4159L025)
6. Click Save to save New Drawing Metadata

Rev Date: 05/01/2015
9.3. Assigning Drawing Numbers
1. Open Operations folder in ProjectWise
2. Select appropriate plant folder
3. Right click to open Advance Search form
4. Search for similar drawing types to drawing for which you need drawing
number
5. Find the last drawing number of similar drawing types
6. Select the next number in the sequence (i.e. if pump 001, 002, 003 exist,
assign pump 004)
9.4. Applying Standard Borders to New Drawings
1. Open ProjectWise
2. Select Luminant folder
3. Select Documents folder
4. Select Luminant folder
5. Select Operations (Controlled Engineering Documents) folder
6. Select 0 - Drafting Standards folder
7. Select Borders folder
8. Select Luminant Reference Borders folder
9. Select New Drawing Templates folder (open borders from this folder)
10.Choose size of border needed
11.Double click to open border
12.Complete all fields with the appropriate information (this will automatically
populate the metadata)
13.Change “Print” level in standard borders
14.Select Level Display
15.Highlight the border reference file
16.Select the applicable print level (Construction, Check, Final)
10. Changing Print Level Display
10.1. Using MicroStation
1. Click Primary Tool box
2. Select Level Display
3. Select Reference Border file
4. Highlight level to turn on/off.

Rev Date: 05/01/2015
10.2. Using the Settings Menu:
1. Select Level Manager
2. Select Add and Change Level Data
3. Select appropriate print level
Reference
Border file

Rev Date: 05/01/2015
11. Review and Approval
This section describes the procedures for reviewing revised drawings,
adding comments to drawings for further revisions, and approving
completed drawings.
11.2. Emailing Check Prints to Requestors
11.3. Processing Review Comments
12. Signing and Releasing Approved Drawings
This section describes how to change drawing state, create a PDF of the
approved drawing, release drawings and complete Doc Requests on
SharePoint.
12.2. Changing Drawing State
1. Receive notice that drawing has been approved and the date of approval.
2. Check sign off list for requestors name and initials
3. If not on list, contact requestor and get their 3 initials for sign off
4. Give new name and initials to Janice Stephens to add to the initial list
5. Open ProjectWise
6. Select Operations folder.
7. Right click on appropriate plant folder
8. Click Advanced Search
9. Search by transmittal or Doc Request number in the transmittal number
box with *Wild Card before and after the number
10.Click Apply at bottom of window (drawings will appear behind window)
11.Close window or move it out of the way
12.Right click on DGN file of the drawing you want to sign off
13.Click Properties (window will open)
14.Change transmittal status to Closed
15.Change document status to appropriate state
16.Input Revision Number in appropriate upper and lower boxes
17.Input Revision Date, Revision Description, Initials of Drafter, Checker and
Approver fields with appropriate information
18.Add any other information in the primary and secondary fields
19.Update More Attributes page with additional information

Rev Date: 05/01/2015
20.Click Metadata Complete box
21.Click Content Approved box
22.Click Save
12.3. Creating a PDF File
1. Locate DGN file in ProjectWise
2. Right click on name of DGN file
3. Select Attributes (when selector is on Attributes, a list will appear)
4. Click Copy Attributes
5. Right click on CIT file if drawing has one
6. Select Attributes (when highlighted small window appears)
7. Click Paste Attributes
8. Right click on files to check out the drawing and the CIT
9. Double click the DGN file of the drawing to open
10.Check the revision box on the drawing
11.Input date and initials as needed
12.Remove Check Print stamp
13.Create a print of the drawing for distribution
14.Save a PDF of the drawing on your desktop
15.Right click on the DGN file of the drawing
16.Click Open Folder
17.Right click DGN file
18.Click Properties
19.Check the properties of your new revision against the properties of the
previous PDF file to see if any equipment numbers or other information
should be added to the new revision properties
Note: If you make changes, you will need to copy them to the CIT file
so they match.
20. Right click the previous revision PDF file (a box will appear)
21. Create a new version of PDF
23. Copy your attributes from DGN file to the new PDF file.
24. Right click on the new PDF file (a list will appear)
25. Click Properties (a window will open)
26. Click on the General tab.
27. Click Advanced (on right side of window, midway down)
28. Click Import (a window will open asking are you sure you want to replace
document)
29. Click Yes (a box will appear asking if you want to use old filename or use
the new filename)
30. Use new filename.
31. View PDF after you import it to verify that it is the correct PDF
12.4. Changing Drawing State to Released
1. Highlight both DGN & the CIT files
2. Right click on the DGN file

Rev Date: 05/01/2015
3. Click Change State
4. Change the state to Released
5. Check the new revision PDF to ensure state is Issue
6. Right click on DGN and CIT files to check in
7. Open SharePoint
8. Locate Doc Request for this drawing
9. Edit the information to reflect that drawing is complete:
10.Change status to Complete
11.Click box to indicate you updated primary attributes
12.Click next box to indicate you updated document contents
13.Type appropriate comments in comment box
14.Create a drawing list if there is no transmittal
15.Input drawing list and names of people that receive copies of drawing in
Distribution field
16.Click Save
13. Distribution
This section describes procedures for distributing completed drawings to
the Distribution list specified on the Doc Request.
13.2. Distributing Completed Drawings
1. Print the Doc Request
2. Include printed Doc Request with all copies of drawings
3. Provide all appropriate documents and prints to Lewis for distribution
4. Contact person who sent Doc Request to inform them the job has been
signed off and distribution is being done
13.3. Alerting Users Drawing is Available
14. Revising PSM Boundaries (Oak Grove Only)
14.1. Drafting on Ammonia Drawings
1. Open ProjectWise
2. Follow folder path: Luminant/Documents/Luminant/Fossil Engineering and
Support/System Engineering/PSM System Boundary Drawings (if Doc
Request does not have “PSM” in description of type of drawing)
3. Select folder for appropriate plant
4. Check list of PDF’s to see if drawing number is in the list.
5. Create PSM Boundary PDF if drawing number is on list
6. Check DGN file notes under the drawing for instructions on how to make a
PSM Boundary PDF

Rev Date: 05/01/2015
7. Print out yellow highlighted PSM Boundary drawing (if affected drawing
has never been revised and drawing is a vector drawing)
8. Change vector lines on the drawing to color #5(purple) to indicate the
PSM Boundary
9. Create color Check Print of drawing for Craig Birkenfeld to verify PSM
Boundary is correct
10.Revise drawing once PSM Boundary is correct
11.Cloud revision changes
12.Place clouds and revision number to level 60
13.Input date and initials on Level 60 in Check Print box
14.Change clouds and Check Print box to color #3
15.Create a rectangle box on your working level above the title box
16. Type VERIFY PSM IMPACT into rectangle box in color #2, weight 1, all in
capital letters (see Oak Grove drawing 100334-94900020 as an example)
17.Change color to #5 for revisions on the PSM Boundary to match the
boundary
18.Place initials of drafter and requestor in Check box
19.Send requestor a black and white PDF Check Print for approval
20.Send Craig Birkenfeld a color PDF for final approval once requestor has
approved changes
21.Date and Initial drawing and remove Check Print stamp upon final
approval
22.Print out drawings as needed in black and white
23.Create black and white PDF for Operations folder in ProjectWise
24.Create color code box in drawing before creating color PDF for Boundary
folder
25.Draw rectangle
26.Create small color-filled rectangle in color #5 inside first rectangle
27.Put am equal sin space PSM BOUNDARY to right of color-filled rectangle
(see Oak Grove 10034-94900020 for example)
28.Create color PDF of PSM BOUNDARY drawing to be placed in the
Boundary Folder.
29.Replace existing PSM BOUNDARY PDF with new color PDF
30.Update ProjectWise with updated DGN and updated PDF in Operations
folder
31.Send copies of updated drawings to Lewis for distribution
14.2. Revising PSM Boundaries on Raster Drawings
1. Version drawing
2. Revise drawing as you would a regular raster drawing
3. Cloud revision changes
4. Change clouds and revision number to level 60
5. Input date and initials on Level 60 in Check Print box
6. Change clouds and Check Print box to color #3
7. Create a rectangle box on your working level above the title box

Rev Date: 05/01/2015
8. Type VERIFY PSM IMPACT into rectangle box in color #2, weight 1, all in
capital letters (see Oak Grove drawing 100334-94900020 as an example)
9. Create black and white PDF Check Print for the revised drawing.
10.Send requestor a black and white PDF Check Print for approval
11.Send PDF to Craig Birkenfeld for final approval if indicated on Doc
Request
12.Date and Initial drawing and remove Check Print stamp upon final
approval
13.Print out drawings as needed in black and white
14.Create black and white PDF for Operations folder in ProjectWise
15.Create color code box in drawing before creating color PDF for Boundary
folder
16.Draw rectangle
17.Create small rectangle inside first rectangle
18.Put am equal sin space PSM BOUNDARY to right of small rectangle (see
Oak Grove 10034-94900020 for example)
19.Print black and white PDF of PSM Boundary
20.Highlight the color code box in yellow on printed copy
21.Search for existing color PDF in PSM Boundary folder
22.Print existing color PDF
23.Mark boundary lines from existing drawing on new drawing with yellow
highlighter (DO NOT HIGHLIGHT NEW CHANGES)
24.Bring printed black and white PDF to Craig Birkenfeld to have him verify
and highlight changes in yellow
25.Bring highlighted drawing to records room to request a records room team
members create a color PDF of the drawing and email it to you
26.Replace the old color PDF with new color PDF in the PSM BOUNDARY
folder
27.Update ProjectWise with updated DGN and updated PDF in Operations
folder
28.Send copies of updated drawings to Lewis for distribution

Rev Date: 05/01/2015
Index
13A/E firms, 7
Ammonia, 32
Approver, 5, 30
asterisk, 12
Attributes, 19, 23, 24, 27, 31
batch conversion, 23
border, 7, 23, 28
Borders, 23, 28
Check Print, 31, 33, 34
Check Prints, 30
CIT, 3, 22, 23, 24, 31, 32
Cloud, 33
clouds, 7, 33
DGN, 3, 7, 22, 23, 24, 25, 30, 31, 32,
33, 34
DGN files, 7, 24
Doc Request, 11, 15, 26, 27, 30, 32,
34
Drafters, 3
drawing number, 7, 8, 22, 25, 26, 28,
32
Engineers, 3
file extension, 23
Fossil Generation, 8, 9
General Tab, 18, 27
I/RAS B, 23
intranet, 9
Luminant Portal, 9
Microstation, 22, 23
NULL, 20
Oak Grove, 3, 32, 33, 34
PDF, 3, 8, 22, 23, 24, 25, 26, 30, 31,
32, 33, 34
Placement by Rectangle, 23
Print Level, 28
Process Owner, 5
Project Leads, 3, 7
ProjectWise, 8, 17, 21, 22, 23, 26,
30, 33, 34
Properties, 13, 24, 30, 31
PSM Boundary, 32, 33, 34
RACFID, 13, 15, 21
Raster, 22, 33
raster drawing, 33
Redline/Field Markup, 7
requestor, 22, 30, 33, 34
requirements, 2, 7
Reviewer, 5
Set/Scan Reference, 24
SharePoint, 15, 30, 32
sheet number, 7, 26, 27
SUPERSEDED, 25, 26
superseded/void, 8
TIFF, 22
transmittal number, 16, 22, 24, 30
vector, 33
VERIFY PSM IMPACT, 33, 34
version, 22, 24, 31
VOID, 25, 26
Whiteout, 8
14

ProcessGuide

Recommended

Recommended

More Related Content

Viewers also liked

Viewers also liked (9)

Similar to ProcessGuide

Similar to ProcessGuide (20)

ProcessGuide