PROCEDURE FOR MONTH END DAY 1 INCLUDING SCREEN SHOT & SCRIPTS (Final rev 090211)

1 ProceduresforMonth-EndClose Day1| ClearChannel rev.091211(sbz)
PROCEDURE FOR MONTH-END
DAY 1
(NOTE: This process will start anywhere between 5:30 – 7:00 p.m. depending on when Trade Entries
and Postings are completed)
Step 1: InformEddie Stolts (SeniorDatabase Engineer) aheadof time whengettingreadytorunJAXvia
email.
Step 2: CheckwithKushanEdussuriya(BusinessISManager) tomake sure all Trade Entriesare out.
STOP: YOU CANNOT PROCEED FORWARDUNTIL YOU RECEIVE THE APPROVAL FROM KUSHAN. THIS
APPROVAL WILL BE REQUIRED FOR THE SERVICE NOW TICKET REFERENCED BELOW.
Step 3: ContactAngelaDelatorre orChristinaHuertaandmake sure theyhave completedposting.
STOP: YOU CANNOT PROCEED FORWARDUNTIL YOU RECEIVE THE APPROVAL FROM ANGELAOR
CHRISTINA. THIS APPROVAL WILL BE REQUIRED FOR THE SERVICE NOW TICKET REFERENCED BELOW.

Step 4: ContactJoe Mann (SeniorBusinessInformationSystemsAnalyst) andaskhimto editeveryone’s
AXaccess to ReadOnly[CorpRO] andinformeveryone viaemail. If Joe isout of the office,followthe
process referenced below. Make sure youturn everyone’s permissionback onafter the completionof
month-end.
STOP: YOUCAN NOT PROCEED FORWARD UNTIL YOUHAVE BEEN NOTIFIED THAT EVERYONE’S
PERMISSIONHAS BEEN CHANGED.
Step 4(a): RunHow to FindAR Users SQL Script:OpenWindowsDocument. If you usethescript, make
sure to changethe dateforinformationalpurposes only (i.e. ---for8/31/2011 close).
Linkto access script: CCIFS1SATCommonFinancial InfoSystems&ReportingAX
QueriesMonthendMonthEndProceduresSQLScriptsDay1HowToFindARUsers.sql
Make sure to highlight useProduction_DynamicsAX andhitExecute.RunEntire Script.
ServerName: AXSQLCluster
Database: Prod_DynamicsAX
Authentication: WindowsAuthentication
--- for 7/30/2011 close
use Prod_DynamicsAX
Select aa.NAME
, Case aa.ENABLE
When 1 Then 'Active'
else 'Inactive'
End as TheStatus

, GroupID
From UserInfo aa (nolock)
Join USERGROUPLIST bb (nolock)
On aa.ID = bb.USERID
Where (
bb.GROUPID like 'CorpTrans'
or bb.GROUPID like 'ARadmin'
or bb.GROUPID like 'ARPoster'
or bb.Groupid like 'CorpRO'
or bb.GROUPID like 'Admin%'
)
Order By aa.ENABLE desc
, aa.Name
Select Distinct aa.GroupID
From USERGROUPLIST aa (nolock)
Select Distinct lt.Name
, ljt.JOURNALNUM
, ljt.Transdate
, lt.CREATEDBY
, ui.NAME
, lt.POSTED
From LedgerJournalTable lt (nolock)
Join LEDGERJOURNALTRANS ljt (nolock)
On lt.JOURNALNUM = ljt.JOURNALNUM
Join USERINFO ui (nolock)
On lt.CREATEDBY = ui.ID
Where ljt.TRANSDATE >= '1/1/2011'
--- And lt.NAME like '%Applied%'
Order By ljt.JOURNALNUM, lt.NAME
The SQL Script will return the name of all the users that needto be changed to Read Only. The listwill
return both Active and Inactive AX users. It issuggestedthat you copy and paste theminto excel. Do
not do anything with the Inactive Users.

Step 4(b): Go to AXAdministrationUsers>lookupeachuserbyselectingSortAscending. ClickGroups
and Remove CorpTransandkeeponlyCorpRO.
AX Users
AX Roles & Permissions
STOP: MAKE SURE EVERYONE’S PERMISSIONHAS BEEN REMOVED BEFORE MOVING FORWARD.
Step 5: Create a service nowticketandaddressitto Eddie Stolts.
NOTE: MAKE SURE TO NOTE DOWNTHE INCIDENT NUMBER AND EMAIL OR IM TO EDDIE STOLTS.
ALSO MAKE SURE TO INFORMHIM THAT YOUNEED TO ONCETHIS PROCESS IS COMPLETE.

This ticket populatesthe PeopleSoftheader and detail tables. The scriptbelow is forinformational
purposesonly (DONOT RUN) andlets you know the tables that will be impactedby Eddie’s job.
/********************* FAILED JOURNAL *********************************/
--Run this to find any failed journals
select *
from PS_CCW_JRNL_HDR WITH (NOLOCK)
WHERE APPL_JRNL_ID='MBR_AUTO'
and CCW_IMPORT_STATUS='F'
select *
from PS_CCW_JRNL_LN
AND CCW_JRNL_SRC_ID='3589'
Path forService Now Ticket:IncidentGeneralSubmitwhen you completetheticket.
Populate the followingfields:
 Caller: Your Name
 Location:SAT-022
 Category:Database
 Subcategory:Data Request
 ConfigurationItem: RadioSI
 Division:Radio
 Impact: High
 Urgency: High
 AssignmentGroup:CCITDatabase Operations
 Assignedto:Eddie Stolts(ccisat1evs)
 Short Description:RunjAX:monthEnd0000loadMBR fromAXReportingw stagingtable refresh
 Description: Pleaserun“ jAX:monthEnd000loadMBR from AXReportingw staging tables
refreshAXReporting”andcreate the Cashand AdjustmentMBRtablesrecords.

Step 5(a): You will receive anEmail orIM fromEddie Stoltsinformingyouthatthe jobhas been
completed.
NOTE: THIS JOB CANTAKE UPWARDSOF 1.5+ HOURS.
Step 6: RunSQL MBR COMBO EDITS-CONTROLACCOUNTS-INACTIVEBU(MonthEnd Cycle)(5). While
runningthe script, youmay get a differentrow count. Make sure to update the row count.In case you
run the entire scriptand loosethe row count, contact Eddie to re-run the script.
Linkto script: CCIFS1SATCommonFinancialInfoSystems&ReportingAXQueriesMonthendMonth
End ProceduresSQLScriptsDay1MBRCOMBO EDITS-CONTROLACCOUNTS-INACTIVEBU(RunDuring
MBR CashMonth End Cycle) (5).sql
Locationto save updatedscript:CCIFS1SATCommonFinancialInfoSystems&ReportingAX
QueriesMonthendMonthEndProcedures. Youwill needtocreate afolderwiththe monthandyear
and create a sub-foldercalledSQLQueries.
ServerName: pssqlclus/fnprod
Database: FNPROD
Authentication: SQL ServerAuthentication
Log In: sqldev
Password: whatareyoudoing??
Step 6(a): Runthe --SELECT * StatementforCommissionEntriesscript. Afterthe scriptruns,note
the numberof rows and correctthe rowsaffected.
STOP: DO NOT RUN THE DELETE PORTION OFTHIS STATEMEMENT AT THIS TIME.

-/************************DELETE STATEMENT FOR COMMISSION
ENTRIES**********************************************************************
*****/
/*Run this to determine if there are any lines affecting commission
accounts*/
DELETE
--SELECT *
from dbo.PS_CCW_JRNL_LN
WHERE ACCOUNT IN ('210800','503000')
AND LINE_DESCR LIKE 'Rev%'
--Rows Affected (3680)
Step 6(b): Runthe DELETE forCommissionEntryscript. If the script isran correctly,youwill see a
message advisingyouof the numberof row countsthat were affected.
-/************************DELETE STATEMENT FOR COMMISSION
ENTRIES**********************************************************************
*****/
/*Run this to determine if there are any lines affecting commission
accounts*/
DELETE
--SELECT *
from dbo.PS_CCW_JRNL_LN
WHERE ACCOUNT IN ('210800','503000')
AND LINE_DESCR LIKE 'Rev%'
--Rows Affected (3680)
Step 6(c): Run the ----SELECT Statementfor each of the comboeditscriptsindependently.
Normally,the rowcountsare zero or the numberremainsthe same;however, there are instanceswhen
the row countis different. If anythingother than zero appearsor the number updates,make sure to
followstep 6(c)(1).
STOP: DO NOT INCLUDE THE UPDATE AS PART OF RUNNING THE SCRIPT.
/************************ UPDATE STATEMENTS FOR COMBO EDIT SCRUBBING
******************************/

UPDATE PS_CCW_JRNL_LN
SET DEPTID = '000'
----SELECT count(*) FROM PS_CCW_JRNL_LN
WHERE DEPTID = ''
AND APPL_JRNL_ID='MBR_AUTO'
----ROWS = 0
SET DEPTID = '000'
WHERE DEPTID <> '000'
AND ACCOUNT BETWEEN '100000' AND '499999'
----ROWS = 0
SET BUSINESS_UNIT = 15818
WHERE BUSINESS_UNIT = '15813'
AND ACCOUNT = '820400'
AND DEPTID = '000'
----ROWS = 0
WHERE BUSINESS_UNIT IN ('23211','23213')
AND DEPTID = '000'
----ROWS = 0
SET ACCOUNT = '560005'
---- SELECT count(*) FROM PS_CCW_JRNL_LN
WHERE BUSINESS_UNIT = 15523
AND DEPTID = '000'
----ROWS = 0
SET ACCOUNT = '211400'
---- SELECT count(*) FROM PS_CCW_JRNL_LN
AND DEPTID = '000'
----ROWS = 0

----/***************************** UPDATE WHERE DEPT = '000' TO '110'
*****************************/
SET DEPTID = '110'
----SELECT COUNT (*) FROM PS_CCW_JRNL_LN
WHERE ACCOUNT IN('500200','551000')
AND DEPTID = '000'
----ROWS = 4
*****************************/
SET DEPTID = '598'
WHERE ACCOUNT IN('503000','560005','566100','600000','553100')
and BUSINESS_UNIT <> 27120
AND DEPTID = '000'
----ROWS = 179
------/***************************** UPDATE WHERE DEPT = '000' TO '117'
*****************************/
SET DEPTID = '117'
WHERE ACCOUNT IN('503000')
and BUSINESS_UNIT = 27120
AND DEPTID = '000'
----ROWS = 0
------/***************************** UPDATE WHERE DEPT = '000' TO '731'
*****************************/
SET DEPTID = '731'
WHERE ACCOUNT
IN('504400','512300','512500','520000','521000','521200','550100','560200','5
60800','561600','565000','810100','800900','820400')
AND DEPTID = '000'
----ROWS = 21

*****************************/
SET DEPTID = '114'
AND DEPTID = '000'
----ROWS = 0
*****************************/
SET DEPTID = '990'
AND DEPTID = '000'
----ROWS = 0
--commit
--/***************************** UPDATE WHERE DEPT = '0' TO '000'
*****************************/
SET DEPTID = '000'
WHERE ACCOUNT BETWEEN '100000' AND '499999'
AND DEPTID = '0'
--ROWS = 156
*****************************/
SET CHARTFIELD1='',
JRNL_LN_REF='',
OPERATING_UNIT=''
WHERE CHARTFIELD1=1
--ROWS = 0

*****************************/
SET DEPTID = '598'
WHERE ACCOUNT
IN('512000','553101','551200','560005','560000','580000','600000')
AND DEPTID = '000'
--ROWS = 8
--begin tran
*****************************/
SET DEPTID = '731'
--SELECT COUNT (*) FROM PS_CCW_JRNL_LN
WHERE ACCOUNT IN('550000','560800','800000','810200','822000','822000')
AND DEPTID = '000'
--ROWS = 67
*****************************/
SET DEPTID = '113'
WHERE ACCOUNT IN('810000','561300','561400','561500','800300')
AND DEPTID = '000'
--ROWS = 23
--commit
--begin tran
--/****************** UPDATE TO SHARED SERVICES BU'S FOR TAX ACCOUNTS
*********************/
--ROWS = 0

------ROWS = 0
------ROWS = 0
-------ROWS = 0
-------ROWS = 0
----ROWS = 0
----------
-------------------------------------------------
----ROWS = 13

----ROWS = 0
----ROWS = 0
----ROWS = 0
----ROWS = 0
----ROWS = 0
----ROWS = 0

----ROWS = 0
Step 6(c)(1): Use thisstepwhenrow countsare otherthanzero or the numberhas increased. Youwill
getthe Row count whenyourun----SELECT script. Make sure to insertthe row count before running
the UPDATE script.Run the UPDATE script to update the row count.
NOTE: THIS IS AN EXAMPLE ONLY.
----ROWS = 13
Step 6(d): Runthe -----SELECT StatementforUpdate BU for TrafficAccounts. Make sure to change
the date on the script. Youwill receive anupdated row count. Make sure to insert the new row count.
THEN RUN TRAFFIC ACCOUNTS – CHANGE DATES – UPDATE ROW COUNT – RUN UPDATE
SCRIPT.
------/************************** UPDATE BU FOR TRAFFIC ACCOUNTS
*******************************/
SET BUSINESS_UNIT = BUSINESS_UNIT_TRAF
-----SELECT COUNT (*) --J.BUSINESS_UNIT, BUSINESS_UNIT_TRAF,ACCOUNT
FROM PS_CCW_JRNL_LN as J WITH (NOLOCK)
JOIN PS_CCW_JRNL_HDR AS H WITH (NOLOCK)
ON H.CCW_JRNL_SRC_ID = J.CCW_JRNL_SRC_ID
JOIN PS_CCW_MBR_STATION AS M WITH (NOLOCK)
ON M.BUSINESS_UNIT = J.BUSINESS_UNIT
WHERE JOURNAL_DATE BETWEEN '07/1/11' AND '07/31/11'
AND J.ACCOUNT IN ('420750','420760')
AND H.APPL_JRNL_ID='MBR_AUTO'
----ROWS = 181

Step 6(d)(1): Run the UPDATE scriptto update the row count.
THEN RUN TRAFFIC ACCOUNTS – CHANGE DATES – UPDATE ROW COUNT – RUN UPDATE
SCRIPT.
------/************************** UPDATE BU FOR TRAFFIC ACCOUNTS
*******************************/
SET BUSINESS_UNIT = BUSINESS_UNIT_TRAF
-----SELECT COUNT (*) --J.BUSINESS_UNIT, BUSINESS_UNIT_TRAF,ACCOUNT
AND J.ACCOUNT IN ('420750','420760')
AND H.APPL_JRNL_ID='MBR_AUTO'
----ROWS = 181
Step 6(e): Run the----SELECT StatementforUpdate OtherRevenue AccountsforProperAccount.
Normally,the row countis zero; however, if it is other than zero go to step 5(e)(1).
--/***************************** UPDATE OTHER REVENUE ACCOUNTS FOR PROPER
ACCOUNT ********************/
SET ACCOUNT = 489900
WHERE ACCOUNT = '489904'
--ROWS = 0
Step 6(e)(1): Run the UPDATE scriptto update the row count.
--/***************************** UPDATE OTHER REVENUE ACCOUNTS FOR PROPER
ACCOUNT ********************/
SET ACCOUNT = 489900
WHERE ACCOUNT = '489904'
--ROWS = 0

Step 6(f): Runthe Control Accountsand Inactive BU checksscriptsindependently.
--/**************************** Control Accounts and Inactive BU checks
********************************/
/*run this to check to determine if any accounts in the table are control
accounts. If there
are control accounts the job will end with "no success" on the journal with
the bad account.
To correct change either the control flag or change the account in the
table, then change
the status on the header table back to "R". You can then restart the
job.*/
SELECT * FROM PS_GL_ACCOUNT_TBL with (nolock)
WHERE CONTROL_FLAG = 'Y'
AND ACCOUNT IN ( select distinct ACCOUNT from PS_CCW_JRNL_LN)
/*Run this to determine if there are any lines to inactive business units*/
SELECT DISTINCT BUSINESS_UNIT FROM PS_FIN_OPEN_PERIOD WITH (NOLOCK)
WHERE LEDGER_GROUP = 'RECORDING'
AND PSFT_PRODUCT = 'GL'
AND CALENDAR_ID = 'CL'
AND BUSINESS_UNIT IN (SELECT DISTINCT BUSINESS_UNIT FROM PS_CCW_JRNL_LN)
Normally,the scriptwill returnaresultof SetID withan “O”. If this ispresent,thenyoucanproceed.
However,incaseswhere itpresentsresultsof otherthan“O,” proceedtostep5(f)(1).

Step 6(f)(1): Whenthe script above returns resultsotherthanan“O,” thenuse the followingscriptto
correct the problem. Makesureto updatetheSet & Where BusinessUnitnumbers. You can do this by
going to AXGeneralLedgerDimensionsStationInsertBU. Once youlocated the BU number, insert
this inthe numberin the Where BusinessUnit script. Also makesure to note the site #. Filter the Site
numberand lookfor theshared services BU. Onceyou located theshared services BU,insert this
numberin the SetBusiness_UnitScript.
------/************************** UPDATE BU FOR INACTIVE BUSINESS UNITS
*******************************/

SET BUSINESS_UNIT = '15079'
--ROWS AFFECTED = 1
Step 6(g): Run the following SELECT DISTINCT Statement. Thisispartof the same script referenced
instep5. Make sure to changethe dates.
SELECT DISTINCT
(J.BUSINESS_UNIT),
' ' AS 'Correct BU',
(M.NAME1),
(J.ACCOUNT),
' ' AS 'Correct Account',
(J.DEPTID),
' ' AS 'Correct Dept',
LINE_DESCR, FOREIGN_AMOUNT, JOURNAL_DATE
LEFT OUTER JOIN /*FNPROD_READER.FNPROD.*/dbo.PS_CCW_DEPT_CE_VW AS
C --WITH (NOLOCK) Combo Edit View
ON J.BUSINESS_UNIT = C.BUSINESS_UNIT
AND J.ACCOUNT = C.ACCOUNT
AND J.DEPTID = C.DEPTID
AND C.BUSINESS_UNIT IS NULL
AND J.APPL_JRNL_ID='MBR_AUTO'
--AND J.ACCOUNT NOT IN
('420750','420760','214100','214300','214500','551200','560005','560000','550
000','560800','800000','810200','822000','822000','810000','561300','561400',
'561500')
--AND J.DEPTID <> '0'
ORDER BY J.ACCOUNT, J.BUSINESS_UNIT
Thiswill returnthe followingresult.

Step 6(g)(1): Take the resultsandcopy andpaste all the information(including)the headersintoan
Excel file. Sendthe filetoJeanaLackey(AssistantController). She will update andreturnthisfile to
your attention. Furtheractionwill be discussedinDay2. Make sure to highlightColumnB(Correct
BU),ColumnE (Correct Account) & ColumnG (Correct Dept.), so they are aware of whatcorrections
need to be performed.
Step 7: Runthe CCW Journal EntryImportin PeopleSoft. The pathis PeopleSoftGeneral
LedgerJournalsJournal EntryCCWJournal EntryImport.
STOP: CHECK WITH KUSHAN BEFORE RUNNING THE IMPORT.
Link to PeopleSoft:
https://fnprod.mssql.peoplesoft.clearchannel.com/psp/ps/EMPLOYEE/PSFT_EP/?cmd=logout
UserID: JE_SYSTEM_USER
Password: Meatloaf

Clickon the ImportJournalsunderthe RunControl ID to start the job.
Step 7(a): InformKushanandlethim know the Journal EntryImportis running.
Step 7(b): Runthe select babysittingscriptuntil itreturnsthe resultsinthe example forStep6(c). In
some instances,Kushanwillbabysitthe script. The babysittingcanbe done fromhome.
select CCW_IMPORT_STATUS, COUNT(*)
from PS_CCW_JRNL_HDR WITH (NOLOCK)
GROUP BY CCW_IMPORT_STATUS

The script will returnthe followingresultsduringthe babysittingprocess. The Querywill returnthe
numberof failedjournals. Eachjournal wil have one or more failedcombos,whichwill be includedin
the failedcomboexcel file sendtoJeana.
S = Success
R = Ready
I = InProcess
F = Failed
Step 7(c): NotifyKushan viaEmail orIM, once the importiscomplete. Youwill see thisisanexample.
CCW_IMPORT_STATUS (Nocolumnname)
S 6476
F 12

PROCEDURE FOR MONTH END DAY 1 INCLUDING SCREEN SHOT & SCRIPTS (Final rev 090211)

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