This document discusses the roles and responsibilities of document controllers at different levels within an organization. It describes the typical tasks of a document controller as managing, checking, registering, distributing, and reporting on documents. It then outlines the roles of document controller, senior document controller, and document control manager at the project or department level, noting their increasing experience and responsibilities. Finally, it defines the role of a document control manager at the company or corporation level, which involves overseeing teams, setting up integrated systems, and stakeholder management across the entire organization.

1. Why You Really Need
Document Control
Asset Management
Planning & Progress
Document Management
Collaboration
Technical Queries
Reporting
Workflow

2. The Document Control is in charge of
the management of documents for a
certain Project, Department or
Company

3. What are the typical task of a
Document Controller?

4. Manages documents (internal &
external
Check compliance and quality of
documents
Maintain a list (register) & files
documents
Document Control Task & Role
Distributes documents to relevant
people
Liaises with Client/Contractor/sub
contractor
Reports on the progress of
documents

5. Document Controller Sr. Document Controller Lead Document Controller Document Control Manager
Within the Document
Control profession,
there are different roles
For Example:
Document Control Task & Role

6. In charge of the daily management of documents Project /
Department
Manages
Documents
Check
compliance &
quality
Registers &
files documents
Distributes
documents
Liaises with
interfaces
Report
progress of
documents
Document Control Task & Role

7. Experienced professional, in charge of the daily management of documents Project /
Department
Manages
documents
Check
compliance &
quality
Registers &
files documents
Distributes
documents
Liaises with
interfaces
Report
progress of
documents
Document Control Task & Role
What is the difference with the other roles?
The activities are the same as those of the Document Controller, but the senior Document Controller is
usually an experienced professional.

8. Team leading position on a Project or in a Department Project /
Department
Coordinates a
team of DC
Setup the DC
system
(procedures,
tools, process
etc.)
Runs &
administrates
the system
Point of contact
for escalation of
a DC issue
Gate keeper of
DC rules and
procedures
Clarification,
arbitration,
technical
authority role
Document Control Task & Role
What is the difference with the other roles?
The role is more on the management side of the discipline: leading a team, setting up a system
(procedures, tools, etc.) for a project, arbitrating and clarifying on document controller issues.
Skill sets, qualities and scope are somewhat different from those of a Document Controller / Sr.
Document Controller

9. Management position overseeing document control systems & teams for a Company /
Corporation.
Company/
Corporation
Manages a
team of DC
Setup the DC
system
(procedures,
tools, process
etc.)
Runs &
administrates
the system
Point of contact
for escalation of
a DC issue
Gate keeper of
DC rules and
procedures
Clarification,
arbitration,
technical
authority role
Stakeholders
Management
(commitment,
buy-in,
support)
Document Control Task & Role
What is the difference with the other roles?
The role is management role, entailing stakeholder's management, implementation of an integrated
system (including procedures, software, tools, etc.) clarification, gatekeeping and management of
resources. The scope is usually the whole company or corporation.
Skill set, utilities and scope are very different from those of Document Controllers.

10. Krushna Sahani
+91 8050365428
krishnasahani90@gmail.com