This document provides information about a graduation boat party event taking place on June 14th in Kuşadası, Turkey. It includes details about the event schedule, locations in three bays, activities on the boat including a DJ, dancing and drinks. It also outlines logistics like bus transportation, hotel accommodations, budgets, risks and permissions. The goal is for 150 graduates to celebrate with a boat trip and party.

2. WOULD YOU LIKE TO THROW YOUR
CAP ON A BOAT?

3. EVENT
 Graduation boat party
 Party: June 14th 19:30
 Kuşadası ; Baradan, Maydanoz and Koru Bays

4. EVENT SCHEDULE
June 14th
 9.00 Meeting at IUE
 9.15 Departure (Balçova)
 11.00 Check in (Marble Hotel)
 12.30-14.00 Lunch in Hotel
 17.00 Boarding (Setur Marina)
 17.00-19.30 3Bays (Baradan, Maydanoz and Koru)
 19.30-00.30 Party
June 15th
 1.30 Coming to Hotel
 9.00-10.30 Breakfast in Hotel
 11.00 Check out (Marble Hotel)
 12.15 Arrival (Balçova)

5. BEFORE THE EVENT
 Hotel reservations for Marble Hotel by Palmwings
*June 14th 11.00-15th 11.00
 Agreement with boat company in Kuşadası
*setting for extra food & beverages
 Contract with VARSOY
*hiring buses for 2 days (June 14-15)
 Contract with M&S Müzik
*DJ (June 14 ; 19.30-00.30)
 Contract with Audio Extreme for audio systems
 Backup Contract with İzmir Sound for audio systems
 Preparing banners and setting places (May 12th-26th)
 Prepare FB page
*Load informations and send invitations.
 Plane ticket for DJ from İstanbul

6. EVENT
BOAT PARTY+BOAT TRIP+HOTEL
June 14th
17.00 Kuşadası Setur Marina
17.00-18 Baradan Bay
18-19.00 Maydanoz Bay (dinner)
19.00-19-30 Koru Bay (Party)

7. EVENT
 Boat party;
 DJ
 Dance
 Alcoholic Beverages
 Exciting activities with our speed boat, Ringo,
waterskiing (they will be arranged before trip if it is
demanded)

8. Marble Hotel by Palmwings
 Activities (Free)
 Tennis (Daytime)
 Soft Animation
 Fitness Center
 Table Tennis
 Disco
 Shuttle Bus to Beach
ACCOMODATION

9. BANNER

10. BANNER

11. BANNER

12. RISK MANAGEMENT
 Backup boat
 Backup audio systems
 1 medic on board
 Continuance plan (dates and agreements)
 Bad weather condition equipment

13. AFTER THE EVENT
 Pack up equipment.
*Audio systems, light systems
 Gather videos and photos to create event video.
 Check everyone whether they come to hotel.
 Calculate how much food and beverages were
consumed to use it in next events.
 Short meeting in Balçova to be able to get feedback
face to face.
 Analyze problems that occured during the event and
take precautions for next events.

14. BUDGET
 Ticket 150tl/person,x150 22500 tl
Expense 22500 tl
Income 22500 tl
 Buses, x4 2000 tl
 Bus drivers, x4 400 tl
 Fuel, x4 1200 tl
 Audio system 200 tl
 DJ 1000 tl
 Plane ticket for DJ (Pegasus) 100 tl
 Boat trip price 30tl/person, x150 4500 tl
 Hotel price 70tl/person, x150 10500 tl
 Banner price 5tl, x20 100 tl
 Food & beverages on board
*10tl/person,x150 1500 tl
• 1 Medic & equipment 1000 tl

15. MUHTEŞEM FIRTINA ÖZÇINAR
PRA 417 event management