WOULD YOU LIKE TO THROW YOUR
CAP ON A BOAT?
EVENT
 Graduation boat party
 Party: June 14th 19:30
 Kuşadası ; Baradan, Maydanoz and Koru Bays
EVENT SCHEDULE
June 14th
 9.00 Meeting at IUE
 9.15 Departure (Balçova)
 11.00 Check in (Marble Hotel)
 12.30-14.00 Lunch in Hotel
 17.00 Boarding (Setur Marina)
 17.00-19.30 3Bays (Baradan, Maydanoz and Koru)
 19.30-00.30 Party
June 15th
 1.30 Coming to Hotel
 9.00-10.30 Breakfast in Hotel
 11.00 Check out (Marble Hotel)
 12.15 Arrival (Balçova)
BEFORE THE EVENT
 Hotel reservations for Marble Hotel by Palmwings
*June 14th 11.00-15th 11.00
 Agreement with boat company in Kuşadası
*setting for extra food & beverages
 Contract with VARSOY
*hiring buses for 2 days (June 14-15)
 Contract with M&S Müzik
*DJ (June 14 ; 19.30-00.30)
 Contract with Audio Extreme for audio systems
 Backup Contract with İzmir Sound for audio systems
 Preparing banners and setting places (May 12th-26th)
 Prepare FB page
*Load informations and send invitations.
 Plane ticket for DJ from İstanbul
EVENT
BOAT PARTY+BOAT TRIP+HOTEL
June 14th
17.00 Kuşadası Setur Marina
17.00-18 Baradan Bay
18-19.00 Maydanoz Bay (dinner)
19.00-19-30 Koru Bay (Party)
EVENT
 Boat party;
 DJ
 Dance
 Alcoholic Beverages
 Exciting activities with our speed boat, Ringo,
waterskiing (they will be arranged before trip if it is
demanded)
Marble Hotel by Palmwings
 Activities (Free)
 Tennis (Daytime)
 Soft Animation
 Fitness Center
 Table Tennis
 Disco
 Shuttle Bus to Beach
ACCOMODATION
BANNER
BANNER
BANNER
RISK MANAGEMENT
 Backup boat
 Backup audio systems
 1 medic on board
 Continuance plan (dates and agreements)
 Bad weather condition equipment
AFTER THE EVENT
 Pack up equipment.
*Audio systems, light systems
 Gather videos and photos to create event video.
 Check everyone whether they come to hotel.
 Calculate how much food and beverages were
consumed to use it in next events.
 Short meeting in Balçova to be able to get feedback
face to face.
 Analyze problems that occured during the event and
take precautions for next events.
BUDGET
 Ticket 150tl/person,x150 22500 tl
Expense 22500 tl
Income 22500 tl
 Buses, x4 2000 tl
 Bus drivers, x4 400 tl
 Fuel, x4 1200 tl
 Audio system 200 tl
 DJ 1000 tl
 Plane ticket for DJ (Pegasus) 100 tl
 Boat trip price 30tl/person, x150 4500 tl
 Hotel price 70tl/person, x150 10500 tl
 Banner price 5tl, x20 100 tl
 Food & beverages on board
*10tl/person,x150 1500 tl
• 1 Medic & equipment 1000 tl
MUHTEŞEM FIRTINA ÖZÇINAR
PRA 417 event management

Pra417 Final Presentation Graduation Party

  • 2.
    WOULD YOU LIKETO THROW YOUR CAP ON A BOAT?
  • 3.
    EVENT  Graduation boatparty  Party: June 14th 19:30  Kuşadası ; Baradan, Maydanoz and Koru Bays
  • 4.
    EVENT SCHEDULE June 14th 9.00 Meeting at IUE  9.15 Departure (Balçova)  11.00 Check in (Marble Hotel)  12.30-14.00 Lunch in Hotel  17.00 Boarding (Setur Marina)  17.00-19.30 3Bays (Baradan, Maydanoz and Koru)  19.30-00.30 Party June 15th  1.30 Coming to Hotel  9.00-10.30 Breakfast in Hotel  11.00 Check out (Marble Hotel)  12.15 Arrival (Balçova)
  • 5.
    BEFORE THE EVENT Hotel reservations for Marble Hotel by Palmwings *June 14th 11.00-15th 11.00  Agreement with boat company in Kuşadası *setting for extra food & beverages  Contract with VARSOY *hiring buses for 2 days (June 14-15)  Contract with M&S Müzik *DJ (June 14 ; 19.30-00.30)  Contract with Audio Extreme for audio systems  Backup Contract with İzmir Sound for audio systems  Preparing banners and setting places (May 12th-26th)  Prepare FB page *Load informations and send invitations.  Plane ticket for DJ from İstanbul
  • 6.
    EVENT BOAT PARTY+BOAT TRIP+HOTEL June14th 17.00 Kuşadası Setur Marina 17.00-18 Baradan Bay 18-19.00 Maydanoz Bay (dinner) 19.00-19-30 Koru Bay (Party)
  • 7.
    EVENT  Boat party; DJ  Dance  Alcoholic Beverages  Exciting activities with our speed boat, Ringo, waterskiing (they will be arranged before trip if it is demanded)
  • 8.
    Marble Hotel byPalmwings  Activities (Free)  Tennis (Daytime)  Soft Animation  Fitness Center  Table Tennis  Disco  Shuttle Bus to Beach ACCOMODATION
  • 9.
  • 10.
  • 11.
  • 12.
    RISK MANAGEMENT  Backupboat  Backup audio systems  1 medic on board  Continuance plan (dates and agreements)  Bad weather condition equipment
  • 13.
    AFTER THE EVENT Pack up equipment. *Audio systems, light systems  Gather videos and photos to create event video.  Check everyone whether they come to hotel.  Calculate how much food and beverages were consumed to use it in next events.  Short meeting in Balçova to be able to get feedback face to face.  Analyze problems that occured during the event and take precautions for next events.
  • 14.
    BUDGET  Ticket 150tl/person,x15022500 tl Expense 22500 tl Income 22500 tl  Buses, x4 2000 tl  Bus drivers, x4 400 tl  Fuel, x4 1200 tl  Audio system 200 tl  DJ 1000 tl  Plane ticket for DJ (Pegasus) 100 tl  Boat trip price 30tl/person, x150 4500 tl  Hotel price 70tl/person, x150 10500 tl  Banner price 5tl, x20 100 tl  Food & beverages on board *10tl/person,x150 1500 tl • 1 Medic & equipment 1000 tl
  • 15.
    MUHTEŞEM FIRTINA ÖZÇINAR PRA417 event management