The document provides comprehensive information on performance appraisal methods tailored for teamwork, particularly in virtual settings. It discusses the challenges of evaluating performance across diverse global teams and offers strategies for enhancing team effectiveness, such as regular check-ins and real-time feedback. Various performance appraisal methods, including ranking, rating scales, and critical incidents, are explored, highlighting their advantages and limitations.

1. Performance appraisal teamwork
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I. Contents of getting performance appraisal teamwork
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Performance appraisal is considered a challenging task by many business managers. When it
comes to virtual workplaces however, performance appraisal for virtual teams becomes even
more daunting.
With the virtual team members distributed globally and coming from different cultures and
backgrounds, it is important to ensure that the entire process of performance evaluation is
perceived as fair and upright by all the stakeholders.
Teams are the typical building blocks of an organisation. They provide companies with the
means to combine the various skills, talents and perspectives of a group of individuals to achieve
corporate goals.
Anybody who has been in business or manages staff on behalf of an organisation know, “There
is no I in TEAM“.
In the past, we’d organise projects and colocate all team members because of the high levels of
interdependencies that are inherent in the required activities.
More companies are organising projects and teams over distance, with teams increasingly
consisting of people who are based in dispersed geographical locations, come from different
cultural backgrounds, speak different languages and were raised in different countries with
different value systems.

2. With all it’s challenges, the adoption of a virtual team model has the potential to create huge
advantages as more understood about the use of virtual teams in R&D.
Offers Round-the-Clock Productivity
By selecting geographic locations appropriately and distributing processing to each location, it
is possible to reduce project turnaround times to one third. All this without needing to introduce
another shift.
Creates the Foundations for Global Expansion
By having a project team in a different location, it becomes easier to expand the capabilities
by providing sales and support functions. Also, since the infrastructure is already present, it can
be done at a lower incremental cost.
It’s a thought we’ve pondered for some time; for ourselves and also where we’re increasingly
working with a geographically dispersed client base.
From our own experience evolving Semantia, Conversion Leadership, as well as research
conducted into best practices for evaluating and appraising team performance, we offer the
following strategies for high-performance virtual teams.
Hold Regular Team Meetings
Allow time to check-in with each team member; whether that’s a contractor, employee or even a
client. Seek to identify cultural differences that will likely exist and develop a common
understanding and respect for these among team members.
Establish Regular One-on-One Discussions
This time helps you get to know each team member and to provide feedback in a private and
informal setting. They can also be a time for sharing ideas – especially in situations where the
team member may be uncomfortable sharing them in public.
Provide Feedback in Real Time
Reprimanding a team member for something the did (or didn’t do) 6 months ago will achieve
little positive outcome. Waiting 6 months before congratulating a team member on a job well
done is likely also demoralising. Remember also, to reprimand in private and congratulate in
public.
Negotiate Goals Together

3. During the appraisal or performance evaluation process, seek to offer your team member choices
and to understand their rationale for the choices they take. People who feel they have some
control over their job or life have been found to be much more likely to work to their highest
ability.
Problem Detection and Conflict Resolution
We found there is a need to establish a process for managing conflict up front. This is
particularly important when a conflict affects the performance of other team members or
jeopardises the team’s goals or communication. Do team members know to whom they can turn
to resolve a conflict? Who has the power to make a final decision, perhaps the project sponsor,
business owner, or a subcommittee of senior stakeholders?
This sends the message that no matter what, the team must work together. There are many
teamwork strategies and methods and available. In the end however, effective teamwork in a
virtual setting, no single individual demonstrates that no single individual is responsible for the
decisions about who does what and, certainly not, how it gets done.
Maintaining Team Order
You may also find it valuable to ask each team member to perform a 360o Review.
During a 360o Review, each individual team member evaluates both their own performance as
well as the performance of other members of the team.
Be sure to stress that comparative evaluations will be used for developmental and performance
purposes. There’s nothing worst than a 360o Review getting personal.
If for some reason you are required to conduct a team performance appraisal the following list of
questions will help you begin the process.
 Does your team have clearly identified actionable steps to achieve its goals?
 Does your team monitor its progress using concrete measures and KPIs?
 Does your team regularly and frequently assess how well they are working together?
 Are your team’s successes (both big and small) acknowledged?
 Is your team the right size, with the right mix of players for your purpose?
 Does your team have the flexibility to bring in people and change membership to suit the
current project?
 Does your team have the right resources (money, time, people, authority)?
 Does your team meet regularly?
 Does your team have effective leadership?

4.  Do your team members understand their roles and are they able to carry them out
effectively?
 Does your team have good networks and clear lines of communication with internal and
external stakeholders and management?
 Does your team have useful meetings with clear identification of tasks?
 Does your team have effective ways of managing conflict?
 Is your team functioning in a way that people freely express ideas and share opinions?
 Does your team stay motivated?
 Do your team members collectively have all the skills required to do their work?
==================
III. Performance appraisal methods
1.Ranking Method
The ranking system requires the rater to rank his
subordinates on overall performance. This consists in
simply putting a man in a rank order. Under this method,
the ranking of an employee in a work group is done
against that of another employee. The relative position of
each employee is tested in terms of his numerical rank. It
may also be done by ranking a person on his job
performance against another member of the competitive
group.
Advantages of Ranking Method
i. Employees are ranked according to their performance
levels.
ii. It is easier to rank the best and the worst employee.
Limitations of Ranking Method
i. The “whole man” is compared with another “whole man”
in this method. In practice, it is very difficult to compare
individuals possessing various individual traits.
ii. This method speaks only of the position where an
employee stands in his group. It does not test anything
about how much better or how much worse an employee
is when compared to another employee.
iii. When a large number of employees are working, ranking
of individuals become a difficult issue.
iv. There is no systematic procedure for ranking individuals
in the organization. The ranking system does not eliminate
the possibility of snap judgements.

5. 2. Rating Scale
Rating scales consists of several numerical scales
representing job related performance criterions such as
dependability, initiative, output, attendance, attitude etc.
Each scales ranges from excellent to poor. The total
numerical scores are computed and final conclusions are
derived. Advantages – Adaptability, easy to use, low cost,
every type of job can be evaluated, large number of
employees covered, no formal training required.
Disadvantages – Rater’s biases
3. Checklist method
Under this method, checklist of statements of traits of
employee in the form of Yes or No based questions is
prepared. Here the rater only does the reporting or
checking and HR department does the actual evaluation.
Advantages – economy, ease of administration, limited
training required, standardization. Disadvantages – Raters
biases, use of improper weighs by HR, does not allow
rater to give relative ratings
4. Critical Incidents Method

6. The approach is focused on certain critical behaviors of
employee that makes all the difference in the
performance. Supervisors as and when they occur record
such incidents. Advantages – Evaluations are based on
actual job behaviors, ratings are supported by
descriptions, feedback is easy, reduces recency biases,
chances of subordinate improvement are high.
Disadvantages – Negative incidents can be prioritized,
forgetting incidents, overly close supervision; feedback
may be too much and may appear to be punishment.
5. Essay Method
In this method the rater writes down the employee
description in detail within a number of broad categories
like, overall impression of performance, promoteability
of employee, existing capabilities and qualifications of
performing jobs, strengths and weaknesses and training
needs of the employee. Advantage – It is extremely
useful in filing information gaps about the employees
that often occur in a better-structured checklist.
Disadvantages – It its highly dependent upon the writing
skills of rater and most of them are not good writers.
They may get confused success depends on the memory
power of raters.
6. Behaviorally Anchored Rating Scales
statements of effective and ineffective behaviors
determine the points. They are said to be
behaviorally anchored. The rater is supposed to
say, which behavior describes the employee
performance. Advantages – helps overcome rating
errors. Disadvantages – Suffers from distortions
inherent in most rating techniques.

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