The document discusses selecting rooms and seating arrangements for 4 meetings: 1. A training session is held in a breakout room with seminar style seating. Audiovisual equipment is needed. 2. A press conference is held in a function room with theatre style seating facing a podium. A microphone is needed. 3. A board meeting is held in a meeting room with boardroom style seating around a table. Audiovisual equipment is needed. 4. A charity dinner is held in the combined Monaco Rooms with 300 guests in banquet style seating and a head table. Raffle items are displayed and tickets collected. Audiovisual equipment is needed.

1. HTM415 FINAL ASSIGNMENT –SELECT THE RIGHT
ROOM

2. Breakout room for Meeting 1
I picked Breakout Room. I selected this room because it would make a
fantastic distributor training facility.
When a session breaks up into smaller groups for discussion and
feedback, breakout rooms are used. As a training technique, breakouts
are becoming more and more common.

3. Classroom style For Meeting 1
Fifty chairs should be set up in a seminar format in the room where the morning training seminar will be
held, and a podium should be positioned in the center of the space. Additionally, a refreshment table
stocked with drinks like coffee, tea, and water must be set up for the attendees at the back of the room.
It should be in a Cabaret style,
Positives:
 Ideal for meal-centered meetings and banquets;
 the open end allows for a focal point or presentation area;
 the speaker's back is not facing the audience.

4. Setups for meeting 1
For the morning training session, a projector, a screen, and a sound
system are going to be necessary pieces of audio-visual equipment.

5. Function Room for meeting 2
I will use the function room for meeting 2 -Because the gathering is a press
conference and everyone must be facing the announcer in the same direction,
I chose this location. The stage in the meeting room may also be used by the
announcer to make her announcement.

6. Theatre style sitting for Meeting 2
• The room should be prepared for the press conference that will take place in the afternoon
by setting up a podium and 20 chairs in a press conference configuration. At the back of the
room, a refreshment table that is stocked with beverages like coffee, tea, and water needs
to be set up for the attendees. During the question-and-answer portion of the forum, the
candidate should have access to a microphone that is placed at the front of the room.

7. Setup for Meeting 2
For the afternoon press conference, a sound system, a screen, and a
projector are going to be necessary pieces of audio-visual equipment.
The candidate will need access to a microphone during the question-
and-answer portion of the event, which will need to be set up at the
front of the room.

8. Meeting room for meeting 3
I picked up meeting room Because there is enough room for the 12
directors who will be attending the meeting, I chose this smaller
location.

9. Boardroom style sitting for
afternoon meeting
The room should be set up like a boardroom for the afternoon meeting
of the hospital board of directors, with a table in the center and 12
chairs arranged around it. At the back of the room, a refreshment table
that is stocked with beverages like coffee, tea, and water needs to be set
up for the attendees.

10. Setup for meeting 3
The board of directors meeting will take place at the hospital in the
afternoon, so a sound system, a screen, and a projector are going to be
necessary pieces of audio-visual equipment.

11. Monaco Room For meeting 4
For meeting 4, I selected the Monaco Room, which combines rooms B, C, and
D. Since this gathering is a charity dinner with 300 expected guests, a large
space is needed.

12. Cocktail style sitting for fund
raising event- Meeting 4
300 chairs were arranged in a banquet-style layout, and a head table was placed in the centre of
the space for the important visitors to sit at. Additionally, a refreshment table stocked with drinks
like coffee, tea, and water must be set up for the attendees at the back of the room. The front of
the room also needs to have a spot set up for ticket collection and displaying the items that will
be raffled off throughout the course of the evening.300 chairs were arranged in a banquet-style
layout, and a head table was placed in the center of the space for the important visitors to sit at.

13. Setup for meeting 4
The evening's dinner-based fundraising event will require several essential
pieces of audio-visual gear, including a projector, a screen, and a sound system.
Additionally, a location at the front of the room must be set aside for the
collection of raffle tickets and the display of the prizes that will be given away
throughout the course of the evening.

14. Meeting 1- floor plan

15. Meeting 2- floor plan

16. Meeting 3- floor plan

17. Meeting 4- floor plan

18. THANK YOU