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Table of Contents
I. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
II. Duties and Responsibilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
III. Accomplishments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
IV. Observations and Comments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

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I. Introduction
On-The-Job training or OJT is a method in which students are given the
chance to apply the things that they have learned in school. It provides them
the opportunity to go through the actual methodologies of a specific job using
the real tools, equipments and documents. It becomes the venue for
development for a student to learn more about his chosen field. As for the IT
industry it gives the student a bigger picture of what the real world of technology
is.
II. Duties and Responsibilities
Our primary responsibility assigned by the MIS office is the digitization of
UC students Collegiate Records. Scanning and uploading them into a system,
the Document Management System.
III. Accomplishments
 We also assisted the UC enrollment 2nd term sy 2016-2017
 As of November 2017, we encoded 2,540 ROG (Registry of Graduates)
/ SO (Special Order). Those images below contain the Content of the
Document.

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 As of December 2017 we were able to scan a total of Two Thousand
One Hundred Twenty Nine (2,129) documents and Three Hundred Fifty
Four (354) labeled students records of Senior High and there are Five
Hundred Eighty Six (586) Inserted records in HQMS students of University
of the Cordilleras.
Internship Batch No. of Students
Inserted Records
in HQMS
No. of Scanned
Documents
No. of labeled
Senior High
Students records
8th Batch-October,
2016- January, 2017
586 2,129 354
The Images below shows some of the things we did while we’re on duty:
Image 1 shows a new document is created and being saved, and Image 2
shows the uploaded files of students saved in the document created for the
student.
Image 1

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Image 2
IV. Observations and Comments
Observations
One of the things that we have observed is that the system used is not
friendly enough to be used by non-ITCS personnel. There are lots of system
failures and bugs. And there are only limited scanners and computer to use in all
the scanning and uploading files. Some scanned files are missing and some are
not completely scanned.
Comments
1. The system should be fixed by means of bugs and system failures.
2. The scanners used in the registrars only capable in scanning A4 and
shorter types of bond papers.
3. Add more scanner and computer to be used by the interns and other
personnel in the registrar.