This document provides an overview and instructions for using various tools used by Sales Assistants at News 12, including OSCAR, TIM, Salesforce, NOVAR, Strata CablePost, and PVR. It summarizes the key programs as follows:
OSCAR is used to create invoices from agency orders. TIM is used to organize sales orders and flag changes from traffic. Salesforce allows account executives and assistants to manage client accounts, opportunities, and proposals. NOVAR is used to pull order confirms and pre/post logs. Strata CablePost finds ratings for advertising campaigns. PVR is used to verify agency orders against reports before printing confirms.
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Instructions_Bingham_17ed 2016 Revised.docTable of Content.docxnormanibarber20063
Instructions_Bingham_17ed 2016 Revised.doc
Table of Contents
Chapter 1
Introducing City of Bingham
Welcome………………………………………………………. 4
System Requirements
4
Licensing
4
Running or Removing Cities of Smithville and Bingham
Running the Cities of Smithville and Bingham
5
Removing the Cities of Smithville and Bingham
5
General Operating Instructions
Opening the Cities of Smithville and Bingham
5
Creating a new project
6
Opening an existing project
6
Saving the current project
7
City of Bingham Main Window
Adding and posting journal entries
8
Editing/deleting/unposting journal entries
8
Working with the ledgers screen
10
Working with the detail journal screen
10
Printing Reports
11
Exporting Trial Balances
12
Completing Chapters 2 through 11 of the
City of Bingham Cumulative Problem
12
Chapter 2 Opening the Books
13
Chapter 3 Recording the Annual Budget
17
Chapter 4 Recording Operating Transactions Affecting
the General Fund and Governmental Activities at the
Government-wide Level
19
Chapter 5 Recording Capital Asset Transactions
26
Chapter 6 Recording General Long-term Liabilities and
Debt ServiceTransactions
28
Chapter 7 Recording Enterprise Fund and
Business-type ActivitiesTransactions
33
Chapter 8 Recording Fiduciary FundTransactions —
Tax Agency Fund
39
Chapter 9 Adjusting and Closing Entries for
Governmental Activities, Government-wide Level;
Preparation of Government-wide and Major Fund
Financial Statements
41
Chapter 10 Analysis of Financial Condition
43
Chapter 11 Preparation of Audit Report
43
CHAPTER 1
INTRODUCING THE CITY OF BINGHAM
Welcome
Thank you for purchasing the Cities of Smithville and Bingham Governmental Accounting Software. This software is designed to be used with the McGraw-Hill textbook Accounting for Governmental and Nonprofit Entities, 17th Edition.
System Requirements
To use the Cities of Smithville and Bingham accounting software application, you must have the following:
· Windows
· 2.33GHz or faster x86-compatible processor, or Intel Atom™ 1.6GHz or faster processor for netbook class devices
· Microsoft® Windows Server 2008, Windows 7, or Windows 8 Classic
· 512MB of RAM (1GB recommended)
Mac OS
· Intel® Core™ Duo 1.83GHz or faster processor
· Mac OS X v10.7, and above
· 512MB of RAM (1GB recommended)
· Adobe AIR 15 or latest version
· Recommended screen resolution of 1024 x 768 minimum
· Spreadsheet program (in order to easily view the exported CSV files)
· Excel 2003 or later (in order to view the exported Excel files)
· Adobe Reader 9 or later to read saved report files
Licensing
This manual was written for use with the Cities of Smithville and Bingham software. The manual and the software described in it are copyrighted, with all rights reserved. This manual and the Cities of Smithville and Bingham software may not be copied, except as otherwise provided in your software license or as expressly permitted in writing by McGraw-Hill Higher Education.
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Project background
Microsoft Dynamics AX 2009 contains a CRM module that allows the users to interact with the organization’s business relations. Note that the CRM module was replaced by the Sales and Marketing Module in Microsoft Dynamics AX 2012 (RTM, R2, R3). While the CRM module is a great module, there are few features that needed to be improved in order to make the CRM module fully functional.
The document is dedicated on how to make the sales quotation feature in the CRM module more powerful and also avoid the usage of multiple software in order to send, amend and track sales quotations.
Change and Transport System (CTS) in SAPKunal Chadha
The Change and Transport System (CTS) is a tool that helps you to organize development projects in the ABAP Workbench and in Customizing, and then transport the changes between the SAP Systems in your system landscape.
This documentation gives you a step by step instruction with a sample transport of an executable file in SAP and how you can use the CTS to organize your changes, as well as basic information on setting up your system and client landscape, and choosing a transport strategy. Read and follow this documentation/tutorial when planning your development project.
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Instructions_Bingham_17ed 2016 Revised.docTable of Content.docxnormanibarber20063
Instructions_Bingham_17ed 2016 Revised.doc
Table of Contents
Chapter 1
Introducing City of Bingham
Welcome………………………………………………………. 4
System Requirements
4
Licensing
4
Running or Removing Cities of Smithville and Bingham
Running the Cities of Smithville and Bingham
5
Removing the Cities of Smithville and Bingham
5
General Operating Instructions
Opening the Cities of Smithville and Bingham
5
Creating a new project
6
Opening an existing project
6
Saving the current project
7
City of Bingham Main Window
Adding and posting journal entries
8
Editing/deleting/unposting journal entries
8
Working with the ledgers screen
10
Working with the detail journal screen
10
Printing Reports
11
Exporting Trial Balances
12
Completing Chapters 2 through 11 of the
City of Bingham Cumulative Problem
12
Chapter 2 Opening the Books
13
Chapter 3 Recording the Annual Budget
17
Chapter 4 Recording Operating Transactions Affecting
the General Fund and Governmental Activities at the
Government-wide Level
19
Chapter 5 Recording Capital Asset Transactions
26
Chapter 6 Recording General Long-term Liabilities and
Debt ServiceTransactions
28
Chapter 7 Recording Enterprise Fund and
Business-type ActivitiesTransactions
33
Chapter 8 Recording Fiduciary FundTransactions —
Tax Agency Fund
39
Chapter 9 Adjusting and Closing Entries for
Governmental Activities, Government-wide Level;
Preparation of Government-wide and Major Fund
Financial Statements
41
Chapter 10 Analysis of Financial Condition
43
Chapter 11 Preparation of Audit Report
43
CHAPTER 1
INTRODUCING THE CITY OF BINGHAM
Welcome
Thank you for purchasing the Cities of Smithville and Bingham Governmental Accounting Software. This software is designed to be used with the McGraw-Hill textbook Accounting for Governmental and Nonprofit Entities, 17th Edition.
System Requirements
To use the Cities of Smithville and Bingham accounting software application, you must have the following:
· Windows
· 2.33GHz or faster x86-compatible processor, or Intel Atom™ 1.6GHz or faster processor for netbook class devices
· Microsoft® Windows Server 2008, Windows 7, or Windows 8 Classic
· 512MB of RAM (1GB recommended)
Mac OS
· Intel® Core™ Duo 1.83GHz or faster processor
· Mac OS X v10.7, and above
· 512MB of RAM (1GB recommended)
· Adobe AIR 15 or latest version
· Recommended screen resolution of 1024 x 768 minimum
· Spreadsheet program (in order to easily view the exported CSV files)
· Excel 2003 or later (in order to view the exported Excel files)
· Adobe Reader 9 or later to read saved report files
Licensing
This manual was written for use with the Cities of Smithville and Bingham software. The manual and the software described in it are copyrighted, with all rights reserved. This manual and the Cities of Smithville and Bingham software may not be copied, except as otherwise provided in your software license or as expressly permitted in writing by McGraw-Hill Higher Education.
Get the analytics edge, learn Einstein Analytics, Rikke HovgaardCzechDreamin
Are you interested in Einstein Analytics but don’t know where to start?
Join this workshop to get an overview of the platform and get your hands dirty building your first dashboard. You will leave the workshop understanding the basics of Einstein Analytics as well as be equipped to take your analytics and data skills to the next level.
Project background
Microsoft Dynamics AX 2009 contains a CRM module that allows the users to interact with the organization’s business relations. Note that the CRM module was replaced by the Sales and Marketing Module in Microsoft Dynamics AX 2012 (RTM, R2, R3). While the CRM module is a great module, there are few features that needed to be improved in order to make the CRM module fully functional.
The document is dedicated on how to make the sales quotation feature in the CRM module more powerful and also avoid the usage of multiple software in order to send, amend and track sales quotations.
3. What is News 12?
News 12 is a subsidiary of Cablevision that provides 24 hour local news coverage to 3.5 million
households throughout the tri-state area
A Decade of Excellence
in Hyper-Local News
In the past 10 years, News 12
has won 127 Emmy Awards.
3
4. Overview of OSCAR
4
OSCAR is a tool used by Cablevision’s billing department to send invoices to
media agencies. In order to create the invoice, assistants use the agency order to
transcribe the client and agency information, as well as the commercial schedule
into OSCAR. This information is then used to create the invoice.
5. Log into the portal and open “Oscar Production”
5
7. This is the order header (cover page for the Oscar insertion order). The
highlighted fields represent what you are entering on a new order, or copying
from a previous one. These are the only fields that may need changing.
7
8. Enter the contract ID you were given, followed by a dash, and then hit the tab
button. You will then see the header populate. Click on the double pages icon
as highlighted to clone the header.
8
9. The “Copy Contract” window will pop up. Fill in NE12 as the market and fill in
the account field and the start and end dates and click “Header Only”
9
10. Begin inputting order
If inputting order for all zones, enter N12R
under “System.” If inputting for specific zones
use N12LI, CT, WC, NJ, BX, BK, or HV.
Under the day of the week, put a Y for the days the ad
is supposed to run.
• Click the yellow paper icon on the top left-hand corner to create a new line. Click the blue box on the left of
the line to select the line. Drag upwards or downwards to select multiple lines.
• Control + C to copy (line or field), control + V to paste, tab to move to a horizontal field. 10
11. Continue inputting order
Enter ad duration (Usually 15 or 30 seconds)
and the dates/times in which the ad will run
• Network is almost always NWPL
• Commission rate is always the same
• Flights weeks and actual weeks are always “1”
• There is never a skip week
• Region is always “R1” and the group number is always the same as the line number
Enter number of spots/week, spot rate, and make
goods if needed
11
12. To copy lines, select the lines you want to copy. Then click “Edit,” “Flight Line
Copy,” “Highlight”. Then hit OK.
12
14. When you are finished click the money icon as highlighted below to make sure
the OSCAR total matches the agency order. Press “OK” when the window pops
up and go back to the order header
14
15. Press the page with the check mark and click “Yes” to approve the order
15
16. After you approve the order, the order will have to be approved by the credit
department. This will take an hour or so. When they approve it the credit status
will change from “Pending” to “Approved”
16
17. 17
Now that the orders have been approved by credit, you can print them
out. Print out two ALM breakouts by system as shown below
18. 18
Finally, print out an insertion order as seen below and bring the
insertion order along with an ALM breakout to the VP of Sales
19. Overview of TIM
19
TIM, or Total Information Management, is a program used to organize the large volume of orders
Cablevision receives. The following information is available to view in TIM:
• Client and agency name
• The Account Executive responsible for the order
• Scheduled run times, days, frequencies, spot length and cost
• Client and agency name/ID numbers
• The total $ value of a contract, as well as individual zone totals
• Total amount of spots per order
• Status of an order
Sales Assistants use TIM to input contracts as well as monitor them. In a process called “TIM flagging,”
sales assistant put changes by traffic into effect.
20. TIM flagging
20
Step 1: Click on the arrow and select “zza – N12
regional Flags” from the drop-down menu
These yellow exclamation points indicate that the
corresponding order requires action
22. A window similar to this will pop up. Click “OK,” then “Apply” to apply the
changes to the order. This order will no longer appear under “N12 regional Flags”
22
*The things highlighted in yellow are the changes to the order that need to be applied
23. Overview of Salesforce
23
Salesforce is a tool used by Account Executives and Sales Assistants to organize sales pitches for
prospective future business as well manage client orders.
24. Click on the Salesforce icon in the Cablevision portal
24
33. Complete outlined fields and save.
• Make sure to change “Opportunity Account Executive” from your name to the Account
Executive's name.
• Fill in “Stage” as Presentations.
• Close date is today’s date.
33
37. The strata viewer will then open up, with the below message box. If you have
already created a Strata file, click “Use Existing,” if not, click “Create New.”
You will have to create a new Strata file the majority of the time.
37
38. Double click on the most recent survey so that it appears in the outlined box
(the active list), then click “OK”
38
39. Open the ALM rate breakout excel sheet and type in the rates and number of
spots
39
40. Switch from the “Order” tab to the “Rate Breakout” tab and Excel will
show you the rate breakouts for each zone.
Tabs are located on the bottom of the screen
40
41. Fill out the fields on the left using the system codes below
In this space, put the system code, which
represents the zone this TIM is for
This field is where you put the secondary system code
System codes
Long Island 4860 N12 LI
Connecticut 5119 N12 CT
Westchester 5087 N12 WC
NJ Central 9036 N12 NJ
NJ North 9035 N12 NJ
NJ South 9037 N12 NJ
Bronx 5958 N12 BX
Brooklyn 5212 N12 BK
Hudson Valley 5727 N12 HV
Traffic & Weather 6768 ZTWC
41
42. Build ad schedules
Below the zone codes, you will enter the daypart. ex) M-Su 9a-12a.
Enter how many times the ad will run per week
Press shift + enter to create a new line (ctrl + enter to copy
previous line)
Enter the rate
Enter ad duration (Usually 15 or 30 seconds)
42
43. Go back to the ALM rate breakout excel sheet and switch to
the ALM 7610 tab. Compare the rate total of your schedule to
the rate total on the spreadsheet and make sure they match. If
they don’t, go back and see what you did wrong
43
44. Once the schedule is built, click “TIM” to send the schedule to TIM and
press “OK”
44
46. Go back to Salesforce and click “Complete Proposal”
46
47. Select the zone associated with the schedule that was just built and click “Save
Proposal”
47
48. Go into TIM and right click on the proposal you just completed. Right-click on it
and select “Traffic Options”
48
49. 49
Enter the highlighted information and press “OK”
If order is for Traffic & Weather:
Rep Firm: (Leave blank)
Primary: Oscar T&W
Secondary: N12 T&W
If order is unconsolidated:
• Rep Firm: (Leave blank)
• Primary: Oscarn12
• Secondary: Oscar N12
50. If the order is for Traffic & Weather, you will need to roadblock it. The first step
is to click on the order in TIM and click “Edit Order” > “Edit Order in TIM”
50
55. Choose your proposal from the drop down menu and select “Continue Clone
Proposal”
55
56. Remove the “Copy of” portion of the description and change the zone then click
“OK” to generate a new TIM #
This represents the zone
There are 9 zones: LI, CT, NJN, NJC, NJS, WC, HV, BX, and BK. You have to make separate
proposals for each zone. An example of the name for a proposal for Long Island would be
NR1500468-N12LI, for NJ North; NR1500468-N12NJN, etc. For Traffic & Weather use N12T&W
56
57. Edit order in View to open up strata file and repeat the process detailed in the
previous pages
57
58. Once you are finished with all of the proposals, go back to TIM and change the
status of each proposal to “Submitted to Manager” followed by “Submitted to
Credit.” Send an email to your managers and the AE letting them know that the
proposals have been submitted.
58
60. Overview of NOVAR
NOVAR is a program used by assistants and account executives to perform duties related to order
entry and scheduling. It is mainly used to:
• Pull confirms – ensure the order has been exported and used to check for accuracy
• Pre/post logs – spot scheduling, aka spot listing (the time when commercial spots are slated to
run)
• Look up contract ID numbers
60
66. Fill in highlighted fields and click “Go”
Dates, *client/CID, AE,
spot status, sort by and
exclude interconnect (Y)
Select HTML and Click
“Go” to run listing
66
67. *If there are multiple clients with the same name, this window will pop up when entering the
client name. Simply click on the client with the correct ID #. and press “OK”
67
68. Name the file (start date followed by client) and save under
your H drive
68
69. Open the file you just made and it should look something like this
69
71. This window will pop up, enter the NR number and click
“Search”
Enter % followed by the NR
number followed by
another %
71
72. If there is one contract, the ID will be located as shown below, if there are
multiple, a window will pop up with a list of the contracts IDs
72
73. Overview of Strata CablePost
73
STRATA CablePost is a program used by sales assistants to find the ratings of
advertising campaigns run on News 12 networks. Ratings show the estimated
audience size of a particular News 12 networks advertising campaign. Strata
CablePost can utilized after the spot listing has been done in NOVAR.
81. Click the Microsoft Word icon, then click “Yes” to send the report to Microsoft
Word
81
82. This is the finished report. Click “File” to begin saving it
82
83. Click “Save As,” “Computer,” “My Documents,” and name the file. Click “Save”
to save it (make sure you save it to your H drive)
83
84. Overview of Preverification Report (PVR)
84
Preverification report (PVR) is used as a guide to check against the agency order given to you by your AE.
To perform the check, you will match each line on the PVR against each line on the order to ensure entry
accuracy. Once it is confirmed that the agency order is correct, print the confirms in Novar. You can do
this by using the contract ID’s and plugging them in one by one into Novar.
85. Type the web address you see in the top left-hand corner into the search bar
and you will be brought to this screen. Log in to NOVAR Web Manager
85
86. Go to the “REPORTS” tab and select “Consolidated Preverification Report”
86
87. Select the bubble next to “Remark Search” then type the NR number in the
“Enter Remark” field and click “Export”
87
88. Switch to the “DOWNLOADS” tab, then enter the dates you are doing the report
for and click “Filter”
88
90. This is the finished report. If nothing is highlighted in yellow, print it. If something is
highlighted, there is something wrong and it should be saved rather than printed
90
91. You are now ready to be a Sales Assistant for News 12.
Congratulations and good luck!
91