1. MINUTES FOR CHILD RIGHTS PROGRAM MEETING HELD AT CRESTA GOLF
VIEW HOTEL ON 06th October 2016
SCI STAFF PRESENT
1. Bertha Kabengelele Mbozi- Program Manager Child Rights Program
2. Mary Chavula –CRG Technical Advisor
3. Keziah Mukanachitanga Munsanje- Child Protection Program Officer
4. Wilbroad Kampolwa –HIV and AIDS Program Officer
5. Humprey Sikapizye – Local to Global Program Officer
6. Muuka Syabwanta –Finance Awards
7. Makweti Masheke – Finance Awards
8. Mpande Chizyuka Mumba – Manager Investment in Children
9. Mabvuto Phiri – intern: CRG Program
10. Sarah Pepala Sikombe – Intern: CP Program
11. Phillip Nshiku – intern: HIV and AIDS Program
Agenda
1. Quick updates from the various thematic programs
2. Status of partner OCD plans under:
 CSO Sida
 Local Sida
 Local to Global
3. Administration and Coordination of CSO Sida & Local to Global grant in
Lufwanyama
 Distinction between the two projects
4. Partner Management and Review meetings:
 CHEP
 CTPD
 HRC
 Lifeline
 MNCRD
 ZCEA
 Advocacy for Child justice

2. 5. BVA Report;
 Local to Global
 CSO Sida
 Local Sida
6. CSO Sida Close Out and reporting
7. Update on Quality Benchmark Meeting
8. Project Documentation and Monitoring
9. Any Other Business
Welcoming Remarks
The Program Manager highlighted that the purpose of the meeting was to pick each other’s
brain on how best to work for the remaining period. She added that a lot has been done and
now was time to know what has been done and not done. Furthermore, she mentioned that
Morris was unable to join the team but to be engaged later in the meeting through voice call.
Quick updates from the various thematic programs:
Keziah Mukanachitanga Munsanje -Child Protection Program Officer
 NPCP is in place and functioning
 Works with mcd in dissemination of information on childs protection has stored but it
has been worked on.
 Training on child strengthening was conducted with partners in May and reporting
done on everything.
 All grants disbursed on both OCDs
 An international woman’s day and day of the child participation done while day of the
girl child coming soon.
 Theme for the day of the girl child done and all resources are in place.
 Routine monitoring going-on. Reports to be frequently done so as to speed up the
quality and lobbying were need is identified (this is very important in that it will
ensure that the organisation’s work is documented).

3. Humphrey Sikapizye -LOCAL TO GLOBAL Program Officer
 Submissions on what should be in the national budget done
 Training on the community health work
 National level training on health and education done
Challenges
 No quality and assurance working with CPDC
 Quality of activity implementation gone down
 No coordination in activity implementation
Follow-Up
 One on one meetings with the partners
Remaining Work
 Reviewing and analysis of the national budget.
 Producing of budget recycle copies.
Wilbroad Kampolwa –HIV and AIDS Program Officer
 Inter-company and HIV/AIDS day participation done
 All partner disbursements complemented and to undertake direct implementation.
 All activities are done. Sensitization successfully done and are underway.
 Participated in intercompany relay
 Drug Enforcement Commission (DEC) brought on board and participated in training
manuals and completion of Sexual Reproductive Health by Ministry of Health.
 Developed monitoring schedules and conducted visits in Kabwe with Saffaids.
 training on adolescent health at national and local level done
Challenges
 Planned to undertake budget tracking in September. However, it was noted that funds
were insufficient (K39 000). But seeking Zambia Rising for help as it is taking similar
tasks is underway. This is to be done in October 2016. Overall picture: K24510; used
approximately K28000 as of September. K64019 for monitoring and evaluation and
budget tracking.

4.  Site for analysis for the adolescent Sexual Reproductive Health done and works to
commence soon in Chongwe, Kafue.
Action Points
 Timeliness
 Importance of monitoring reports
 Carefully monitoring the remaining money
 Partners to pull out indicators
 Be mindful in reporting so that same activities are not implemented in one area.
Voice call presentation – Morris Kosamu: Project Coordinator
 There has been no implementation under direct implementation
 Activities done include: social accountability; child community training; orientation
of the child and chiefs meeting. Also, training of committees done.
Salient issues
 A proposal was raised that if an activity has been conducted, activity report must be
done so as to know what was spent.
 Cash flows: most of funds are meant for partners. Under SCI request was made for
direct implementation.
 Double counting is where there is a challenge.
 When a sensitization meeting has been conducted in the community, it should be
called CRP sensitization and not CRP training.
 Workload on Morris being considered.
 Knowing the value Save the Children has added to CSO Sida Programing
 Need to form a technical team to work on OCD reporting
Question/discussion/and comment
 Participants wanted to know about projects regarding the marrying of projects.
 Humphrey wanted to know how remaining activities will be implemented. In
response, combining of activities will be done.
 Program Manager wanted to know if the activities to be combined are corrected
jointly. In response, meetings of similar activities, responses will be split.

5.  A comment was posed that there is need to eliminate double counting. Responding to
this, a Logical Framework is there for reference.
 Makweti clarified that cost related to monitoring visits and sites can be combined
unlike activity cost.
 Mary wanted to know how activities are combined in the two projects. In response,
meet people at a goal but ask questions related to individual project.
 Morris commented that it has been observed form DEAs that there is less direct
implementation budget.
Way forward
 Two trainings to be done in last week of October. Emphasis is on targeting so as to
account for the projects.
 Assessing sustainability of partners so as to deliver better programing for children.
Action points
 Documenting partners assessment reports
 Identifying what is missing in documentation
 Sharing of assessment tools for partners
 To assess partners.
Administration and Coordination of CSO Sida & Local to Global grant in
Lufwanyama: Bertha/Mary
Bertha Mbozi: Projects are been thrown in with no thinking on how they will be
administered. She said feedback will come after meeting. In terms of coordination, human
resource is the biggest challenge. She wanted to know, come 2017 how to work. Hence, she
invited any proposals to be put forward to be taken for consideration.
Mary Chavula: Proposed that Loco to Global and CSO Sida should be together. However,
Humprey argued that if it is under one person, it is easier to manage than were there are
many staffs and not knowing who is driving it.
 Distinction between the two projects: Mary Chavula
Local to Global is the methodology. It is the advocacy that needs to be done in community to
be shared at Global level. It is about engaging children from the community.

6. - Humphrey: wanted to know how it will be in terms of reporting for Local to
Global and CSO Sida come 2017. Mary Chavula responded that they are trying
to see what is workable. That the person to be managing two projects, it will be
individually. But for now Local to Global and Investment in Children is managed
separately.
Action Points
 Need to reorient staffs for them to understand the two projects.
 Need to have more staffing regarding two regional HIV Projects under HIV/AIDS.
Need to know how to structure them as projects are just been pushed under CRP.
 Need to be critical in selection of partners.
Partner Management and Review Meetings: Muka
He stated that the aim was looking at challenges facing partners. The following challenges
were noted:
 Not doing well in reporting. There is need to compile report for recent review
meetings with partners.
 Staffs do not know that Awards is demand driven. Thus, there is need to inculcate
especially Program Officers that Awards is demand driven that comes in to
supplement.
 Subjectivity. Sometimes partners are not criticized. This comes in after working with
partners for a long time and making them as friends. Hence, there is need to know the
purpose of the activity.
 Only communicating to partners by the use of emails. It is also important to visit
partners after sending an email.
 Issues of sustainability. There is need to review if partners are complying with SCI
objectives.
BVA Report: Makweti Masheke
 Went the team through the BVA report regarding Local to Global; CSO Sida; and
Local Sida.

7. Update on Quality Benchmark Meeting
 The training on quality benchmark to start in Kabwe starting 10th October 2016.