10 timeless tips for creating a DIY NewsroomSTUART HOWIE
Control your message by creating your own newsroom. It doesn't matter the size of your comms team or what sector your business or cause operates in. Here's how to do it.
A few tips & tricks to help make Microsoft Outlook more efficient and easier to use. Presented to staff of the School of Environmental and Biological Sciences (SEBS) at Rutgers, the State University of New Jersey on Thursday, April 17, 2014.
10 timeless tips for creating a DIY NewsroomSTUART HOWIE
Control your message by creating your own newsroom. It doesn't matter the size of your comms team or what sector your business or cause operates in. Here's how to do it.
A few tips & tricks to help make Microsoft Outlook more efficient and easier to use. Presented to staff of the School of Environmental and Biological Sciences (SEBS) at Rutgers, the State University of New Jersey on Thursday, April 17, 2014.
Uses of MS outlook for managers how it useful for the managers and it will be help full for the all management student. MS Outlook is a personal information managers software system form Microsoft available as a part of the Microsoft office suite.
Email Management for Overstretched Technical CommunicatorsTWi
Email is often the best way to communicate across different countries and time zones, but what happens when the time spent dealing with email overshadows the rest of your workload?
This eGuide explores how to:
-Increase productivity with simple tips
-Stay on task by integrating new email habits
-Protect your inbox from unwanted messages
-Use Outlook to speed up your agency’s processes
Communication is the heart of an organization. In most organizations, important communication is maintained over distributed and individually controlled email mailboxes. While these mailboxes come as the default storage mechanism with the use of email, they are not ideally suited for the need. It is possible to increase efficiency by 20% and prevent opportunity loss through the use of our powerful yet very easy-to-use and highly flexible tool - Communication Tracker.
Use outlook 2010 / 2013 best practices to achieve your personal goalsBjørn Hopland
One of the challenges today is that you have to both have a good overview of everything within your field of work, as well follow up on all details. The risk is that when you try to get a good perspective of the strategic aspect of your work, it’s easy to forget the details. Also, there will always be much more work to do than is possible, and you are the only one that knows your work load. So you have to decide on your priorities.
Using Outlook to manage the details, and support you in prioritizing, will free up your brain so you can keep a good overview, work more on a strategic level, and get all your work done with less stress.
The outcome of this training will enable you to achieve or exceed your goals. You will also have full control at any time, with no hidden “iceberg” under the water. The time and capacity you free up by what you will learn, you can spend as you like. For more time off, to work on a project, or on long term development activities.
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ATT00010.txt
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IMG_1239.JPG
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#il Take Action
Having goals and objectives, making a master list, prioritizing your work, and managing
interruptions wont be enough to achieve increased productivity unless you act. The final
element in managing your time and managing communication in order to increase your
efficiency is to turn your plans into action. One strategy that can help you take appropriate
action to accomplish your goals and objectives is to use the power of reflection.
One of your most powerful time management/communication management tools is
the power of reflection. When you reflect, you take time for an important but not urgent
task to review what you need to do next. As we emphasized at the beginning of this
appendix, becoming aware of what keeps you from achieving your work goals and having
clear goals and objectives is the starting place for taking concrete steps to working more
efficiently.
AppENDrx ManagingTime: Managing Communication
. ' RescueTime <rescuetime.com> and JournalLive <journal
Live.com>: These two free programs help you keep track
of what you do with your time while on the computer.
. Dropbox <getdropbox,com>: This free software lets you
sync files among several computers so you don't have to
hunt for a file on your desktop computer that may be on
your laptop.
. Jott <iott.com>: lf ,t7ou need to make a quick reminder
note but donl have a pencil or pen handy, you simply call
a phone number, leave a recorded message, and then
later you'll receive an email message with your message
now in text format.
. File0enter <lucion.com>: This program is a document
management system that permits you to scan large
amounts of paperwork so you can easily track where
you've electronically filed it.
inIrns, ri*finlNi*ti:;
Xobni o<obni.com> program
that assist in managing email
messages and afi achments.
MindManager <mindiet.com>
software program that uses a
mind-mapping technique to make
links between ideas; it Provides
tools to take notes and capture
ideas while keeping upcoming
major projects in mind,
Evernote <evernote.com>
software used to consolidate
the user's notes and ideas.
It also helps find entries that
have been submitted.
RescueTime <rescurtime.com>
and JournalLive <journallive.
com) program that helps keep
track of how one spends time
while on the computer.
Dropbox <getdropbox.com>
file-syncing software that
allows one to link files from
several computers.
Jott <iott.com> system where
one can simply call phone
number, leave a message, and
then receive an email message
with the information in text
format.
FileC6nter <lucion.com>
document management system
that permits you to scan large
amounts of paperwork to easily
track its electronic filing,
Communication $ki I ls di:iffi Digital Age
How Technology Can Help You Manage Time
You don't man ...
12 Reasons Users Prefer Outlook Over GmailWhy Microsoft
More and more customers and partners are realizing that they love Outlook. These organizations listened to their employees and decided that Office 365 was the right choice to keep their businesses productive. There are a number of capabilities that they call out as missing in Gmail. Here are a few reasons that come up consistently with users who prefer using Outlook over Gmail.
Webinar Mastery Series: Transform Teamwork Productivity with the new SkyConne...Mithi SkyConnect
This email data management mastery series aims to educate and share Myths, Facts, Best Practices, Technologies along with live case studies. Learn More: https://bit.ly/2NbURCs
This webinar takes a look at how a combination of cloud email and team collaboration app, can help your team improve productivity, by reducing the confusion caused through back and forth email messages and long email threads.
To explore and create a variety of business documents and consider the reasons they are used
Familiarise yourself with the reception area and consider situations you may be presented with, in that role
Are you almost certain there is someone you were supposed to call today, but have no clue who that someone is? Consider how wonderful it would be to better organize your tasks, sales calls, and appointments, with Microsoft Outlook!
Join us to hear some great Outlook tips that will have you feeling de-cluttered and empowered to take your business to the next level.
Microsoft Office 365 Power User Training - Key Business Scenarios that Drive ...David J Rosenthal
Free your teams to work anywhere
Embrace the freedom to live life and work the way that’s best for both teams and individuals. Today’s business users want more intuitive technology, uninterrupted services, and the freedom to work when and where they need to. Office 365 helps take location out of the equation so that your employees can live life on their terms.
Connected people are productive people
Office 365 keeps people connected to one another, and to documents and data. Intuitive tools for online meetings, file storage and sharing, and team collaboration make it easy to connect and collaborate with colleagues whenever, wherever.
Microsoft Hosted Exchange is the world's powerful corporate-class email solution, which improves productivity with On-the-go-access to email, calendar, and task management tools with No IT resources required!
More Related Content
Similar to Microsoft® Outlook® Tips Hints For Admins
Uses of MS outlook for managers how it useful for the managers and it will be help full for the all management student. MS Outlook is a personal information managers software system form Microsoft available as a part of the Microsoft office suite.
Email Management for Overstretched Technical CommunicatorsTWi
Email is often the best way to communicate across different countries and time zones, but what happens when the time spent dealing with email overshadows the rest of your workload?
This eGuide explores how to:
-Increase productivity with simple tips
-Stay on task by integrating new email habits
-Protect your inbox from unwanted messages
-Use Outlook to speed up your agency’s processes
Communication is the heart of an organization. In most organizations, important communication is maintained over distributed and individually controlled email mailboxes. While these mailboxes come as the default storage mechanism with the use of email, they are not ideally suited for the need. It is possible to increase efficiency by 20% and prevent opportunity loss through the use of our powerful yet very easy-to-use and highly flexible tool - Communication Tracker.
Use outlook 2010 / 2013 best practices to achieve your personal goalsBjørn Hopland
One of the challenges today is that you have to both have a good overview of everything within your field of work, as well follow up on all details. The risk is that when you try to get a good perspective of the strategic aspect of your work, it’s easy to forget the details. Also, there will always be much more work to do than is possible, and you are the only one that knows your work load. So you have to decide on your priorities.
Using Outlook to manage the details, and support you in prioritizing, will free up your brain so you can keep a good overview, work more on a strategic level, and get all your work done with less stress.
The outcome of this training will enable you to achieve or exceed your goals. You will also have full control at any time, with no hidden “iceberg” under the water. The time and capacity you free up by what you will learn, you can spend as you like. For more time off, to work on a project, or on long term development activities.
ATT00002.txt
ATT00004.txt
ATT00006.txt
ATT00008.txt
ATT00010.txt
Sent from my iPhone
IMG_1235.JPG
IMG_1236.JPG
IMG_1237.JPG
IMG_1238.JPG
IMG_1239.JPG
ffi
Ffr.
ffi
L$ira
#il Take Action
Having goals and objectives, making a master list, prioritizing your work, and managing
interruptions wont be enough to achieve increased productivity unless you act. The final
element in managing your time and managing communication in order to increase your
efficiency is to turn your plans into action. One strategy that can help you take appropriate
action to accomplish your goals and objectives is to use the power of reflection.
One of your most powerful time management/communication management tools is
the power of reflection. When you reflect, you take time for an important but not urgent
task to review what you need to do next. As we emphasized at the beginning of this
appendix, becoming aware of what keeps you from achieving your work goals and having
clear goals and objectives is the starting place for taking concrete steps to working more
efficiently.
AppENDrx ManagingTime: Managing Communication
. ' RescueTime <rescuetime.com> and JournalLive <journal
Live.com>: These two free programs help you keep track
of what you do with your time while on the computer.
. Dropbox <getdropbox,com>: This free software lets you
sync files among several computers so you don't have to
hunt for a file on your desktop computer that may be on
your laptop.
. Jott <iott.com>: lf ,t7ou need to make a quick reminder
note but donl have a pencil or pen handy, you simply call
a phone number, leave a recorded message, and then
later you'll receive an email message with your message
now in text format.
. File0enter <lucion.com>: This program is a document
management system that permits you to scan large
amounts of paperwork so you can easily track where
you've electronically filed it.
inIrns, ri*finlNi*ti:;
Xobni o<obni.com> program
that assist in managing email
messages and afi achments.
MindManager <mindiet.com>
software program that uses a
mind-mapping technique to make
links between ideas; it Provides
tools to take notes and capture
ideas while keeping upcoming
major projects in mind,
Evernote <evernote.com>
software used to consolidate
the user's notes and ideas.
It also helps find entries that
have been submitted.
RescueTime <rescurtime.com>
and JournalLive <journallive.
com) program that helps keep
track of how one spends time
while on the computer.
Dropbox <getdropbox.com>
file-syncing software that
allows one to link files from
several computers.
Jott <iott.com> system where
one can simply call phone
number, leave a message, and
then receive an email message
with the information in text
format.
FileC6nter <lucion.com>
document management system
that permits you to scan large
amounts of paperwork to easily
track its electronic filing,
Communication $ki I ls di:iffi Digital Age
How Technology Can Help You Manage Time
You don't man ...
12 Reasons Users Prefer Outlook Over GmailWhy Microsoft
More and more customers and partners are realizing that they love Outlook. These organizations listened to their employees and decided that Office 365 was the right choice to keep their businesses productive. There are a number of capabilities that they call out as missing in Gmail. Here are a few reasons that come up consistently with users who prefer using Outlook over Gmail.
Webinar Mastery Series: Transform Teamwork Productivity with the new SkyConne...Mithi SkyConnect
This email data management mastery series aims to educate and share Myths, Facts, Best Practices, Technologies along with live case studies. Learn More: https://bit.ly/2NbURCs
This webinar takes a look at how a combination of cloud email and team collaboration app, can help your team improve productivity, by reducing the confusion caused through back and forth email messages and long email threads.
To explore and create a variety of business documents and consider the reasons they are used
Familiarise yourself with the reception area and consider situations you may be presented with, in that role
Are you almost certain there is someone you were supposed to call today, but have no clue who that someone is? Consider how wonderful it would be to better organize your tasks, sales calls, and appointments, with Microsoft Outlook!
Join us to hear some great Outlook tips that will have you feeling de-cluttered and empowered to take your business to the next level.
Microsoft Office 365 Power User Training - Key Business Scenarios that Drive ...David J Rosenthal
Free your teams to work anywhere
Embrace the freedom to live life and work the way that’s best for both teams and individuals. Today’s business users want more intuitive technology, uninterrupted services, and the freedom to work when and where they need to. Office 365 helps take location out of the equation so that your employees can live life on their terms.
Connected people are productive people
Office 365 keeps people connected to one another, and to documents and data. Intuitive tools for online meetings, file storage and sharing, and team collaboration make it easy to connect and collaborate with colleagues whenever, wherever.
Microsoft Hosted Exchange is the world's powerful corporate-class email solution, which improves productivity with On-the-go-access to email, calendar, and task management tools with No IT resources required!
Similar to Microsoft® Outlook® Tips Hints For Admins (20)
2. Key Microsoft® Outlook® Tools
Calendar
Contacts
Mail
Tasks
Extras
11/2011 April Griffith 2
3. Outlook Calendar®
Launching Calendar first
Good for: seeing your appointments and weekly plan first.
Scheduling a meeting/training
Good for: getting the meeting on your and invitee Calendars;
converting meeting time zone differences automatically;
having related meeting notes, phone numbers, links
convenient and readily handy.
New Appointment, New All Day Event, and Recurring
Appointments or Events
Good for: scheduling meetings, project time slots, vacations,
breaks/lunches, and recurring of the same.
11/2011 April Griffith 3
4. Outlook® Contacts
Creating new contact
Good for: having someone’s contact information
available in case you need it in the future –
vendors, service providers, customer key contacts, etc.
Also makes easier to create group distribution lists.
Creating group distribution lists
Good for: preparing to send messages to customer
groups, contact roles
(sales, recruiters, technicians, accounting, etc.) without
having to send the same message individually to each
person.
11/2011 April Griffith 4
5. Outlook® Mail
Sending email to group distribution list
Good for: sending message to customer groups, contact roles without
having to send the same message individually to each person.
Creating One-Click buttons
Good for: frequently used tasks with individuals, such as sending new
email to your manager, CC’ing work group, forwarding to backup
person, assigning task, etc.
Reply vs. Reply All
Reply is good for: getting response or info back to the sender only;
keeps email traffic down by not Replying All.
Reply All is good for: getting response or info back to the sender(s), the
CC list group or individuals, and any BCC recipients; for getting
information that everyone involved in original messages needs to know.
Be aware that some distribution lists are blind or are entire
departments, so everyone in these groups or distribution list will see
your message.
11/2011 April Griffith 5
6. Outlook® Mail (continued)
Using Auto Correct for auto-completion of long
words, phrases, addresses, etc.
Good for: saving time; using the Auto Correct to complete
frequently-used messages, text, driving
directions, numbers, and so on.
Setting your Out-of-Office Auto-Reply
Good for: letting people know you’re out and unavailable; you
aren’t in to immediately respond to requests; let others know
when you will be back, and whom to check with for things that
can’t wait.
Creating Inbox folders
Good for: sorting, organizing in a way that makes sense to
you.
11/2011 April Griffith 6
7. Outlook® Mail (continued)
Creating Rules to manage and sort incoming emails
Good for: routing regularly received emails,
notifications to pre-determined folders; helping to cut
down on number of inbound emails that need to be
individually reviewed and sorted; easily working on like-
item email tasks for ease and efficiency.
Using colors, fonts to prioritize senders in Inbox
Good for: making emails from particular senders stand
out from all the others; allows you to focus on specific
messages, tasks from these senders. Helpful for people
who get a high volume of inbound email messages every
day.
11/2011 April Griffith 7
8. Outlook® Mail (continued)
Delaying Send by 2 minutes
Good for: re-do situations, such as forgetting to attach
files to emails, rethinking email text.
Dragging email message to Contacts, Calendar or
Tasks
Good for: quickly creating a contact
record, appointment, or task without having to toggle
back and forth between email and function to create.
11/2011 April Griffith 8
9. Outlook® Tasks
Assigning tasks to an individual
Good for: reminding yourself or others about an event,
appointment or task; for following-up; tickling with
reminder.
11/2011 April Griffith 9
10. Outlook® Extras
Using Quick Access Toolbar, customizing – can be
accessed from any Outlook® function.
Good for: quick one-click access to various Outlook®
functions without being in that particular function area.
11/2011 April Griffith 10
11. Questions?
There are many more Outlook® functions and features
available; they are all excellent and valuable tools.
If you have questions or would like to review specific
steps, please see my function-specific presentations, or
contact me.
I hope you find this information helpful;
good luck and best wishes!
11/2011 April Griffith 11
Editor's Notes
In many Microsoft® applications, including Outlook®, there are different ways to get to the same result. Some prefer mouse controls, some shortcut keys, some menu options; they will all work. The important thing is to know these features are available and can save you time.
There are many more Outlook® functions and features available; theses are the most commonly used or most applicable to many Administrative roles.
For specific step-by-step instructions and examples, please see my Outlook® Calendar presentation.
For specific step-by-step instructions and examples, please see my Outlook® Contacts presentation.
For specific step-by-step instructions and examples, please see my Outlook® Mail presentation.
For specific step-by-step instructions and examples, please see my Outlook® Mail presentation.
For specific step-by-step instructions and examples, please see my Outlook® Mail presentation.
For specific step-by-step instructions and examples, please see my Outlook® Mail presentation.
For specific step-by-step instructions and examples, please see my Outlook® Extras presentation.
For specific step-by-step instructions and examples, please see my Outlook® Extras presentation.
For specific step-by-step instructions and examples, please see my Outlook® function-specific presentations.