The March Triathlon Series race committee is proposing moving the event location from Lopez Lake to Cayucos, California due to drought conditions. Key details of the preliminary proposal include:
- The Olympic distance race will include a 750-1000m ocean swim, 24.85 mile bike, and 6.24 mile run courses in Cayucos.
- Transition and aid stations have been planned to accommodate 300+ participants.
- Safety measures like lifeguards, boats, and certified volunteers will be implemented for the open water swim.
- The mostly flat bike and run courses will utilize local roads and beaches, clearly marked with signs.
- Final permits and safety/risk management plans will be completed by mid
This document outlines a strategy for deploying piezometers to measure pore pressure in marine sediments in Kitimat Arm, British Columbia. Natural Resources Canada is assessing slope stability hazards in the area due to proposed LNG developments. Pore pressure measurements are important for evaluating slope stability. Five potential deployment sites were identified based on geophysical data and sediment sampling. A controlled gravity deployment method was selected to lower piezometers to the seafloor at a controlled rate. Six piezometers will be deployed, with three connected to shore by cable and three collecting autonomous data for one year. The deployments will provide critical pore pressure data to inform the slope stability hazard assessment in Kitimat Arm.
This marketing plan aims to increase participation in The Outland Challenge triathlon to 300-400 people, increase sponsorships, and win a bid to host a USA triathlon regional qualifier over five months with a $2,359 budget. The plan targets 18-50 year old physically fit people interested in testing their bodies through social media, direct marketing at gyms, and sponsor outreach. Key objectives include increasing participants through social media promotion and direct marketing, increasing sponsorships by marketing to local businesses, and winning the qualifier bid with an exciting proposal package.
Analysis of ccsf's role and future funding committments to caltrainAdina Levin
This report analyzes the City and County of San Francisco's (CCSF) future funding commitments to Caltrain over the next 10 years. It estimates total funding gaps of $145.8 million, including $40.1 million for Caltrain's electrification project, $41.7 million for ongoing capital projects, and $64.0 million or more for operating subsidies. The analysis also identifies risks that could increase CCSF's costs, such as potential cost increases for the electrification project and fluctuating revenues from sales tax. The report recommends steps to address the funding gaps and risks, including implementing a new operating subsidy formula tied to regional transportation goals and improving Caltrain's budgeting process.
The Town of Trophy Club presents its Popular Annual Financial Report for the 2014 fiscal year ending September 30th. The report provides residents with a simplified overview of the Town's financial activity and performance in an easily understandable format. It includes messages from town leadership, financial highlights and metrics, information on long term financial and capital planning, as well as background on the town government and community. The full audited Comprehensive Annual Financial Report contains more detailed financial statements and is prepared according to Generally Accepted Accounting Principles.
This document discusses how much colleges spend on sports programs. It finds that Division I schools spend significantly more on athletics than Divisions II and III. For example, the average spending per student at Division I FBS schools is $56,000 for athletics compared to $12,000 for academics. While less than 2% of student athletes go on to play professionally, college sports programs generate billions in revenue from TV deals and marketing rights fees, with 81% of NCAA revenue coming from media rights. However, some question whether the large amounts spent on athletics align with colleges' academic missions.
Presentation about Caltrans District 8 by District 8 Director John Bulinski (delivered by Mike Beauchamp) and presented for the CalAPA Spring Asphalt Pavement Conference & Equipment Expo, April 20-21, 2016, in Ontario, CA.
- Finance
- Development
- Marketing
- Media
- Coaching
- Competition
- Athlete
- Officials
- Facilities
- Anti-Doping
- Medical
- Environment
- Gender Equity
- Para-Canoeing
14
Appendix 1
ACC Structure
ACC Board of Directors
President
Vice President
Secretary General
Treasurer
Members
Continental Representatives
National Federations
15
Appendix 2
National Canoeing Academies
The National Canoeing Academies will be established in each country to develop the sport from grassroots to elite level.
Objectives:
- Talent identification
This document outlines a strategy for deploying piezometers to measure pore pressure in marine sediments in Kitimat Arm, British Columbia. Natural Resources Canada is assessing slope stability hazards in the area due to proposed LNG developments. Pore pressure measurements are important for evaluating slope stability. Five potential deployment sites were identified based on geophysical data and sediment sampling. A controlled gravity deployment method was selected to lower piezometers to the seafloor at a controlled rate. Six piezometers will be deployed, with three connected to shore by cable and three collecting autonomous data for one year. The deployments will provide critical pore pressure data to inform the slope stability hazard assessment in Kitimat Arm.
This marketing plan aims to increase participation in The Outland Challenge triathlon to 300-400 people, increase sponsorships, and win a bid to host a USA triathlon regional qualifier over five months with a $2,359 budget. The plan targets 18-50 year old physically fit people interested in testing their bodies through social media, direct marketing at gyms, and sponsor outreach. Key objectives include increasing participants through social media promotion and direct marketing, increasing sponsorships by marketing to local businesses, and winning the qualifier bid with an exciting proposal package.
Analysis of ccsf's role and future funding committments to caltrainAdina Levin
This report analyzes the City and County of San Francisco's (CCSF) future funding commitments to Caltrain over the next 10 years. It estimates total funding gaps of $145.8 million, including $40.1 million for Caltrain's electrification project, $41.7 million for ongoing capital projects, and $64.0 million or more for operating subsidies. The analysis also identifies risks that could increase CCSF's costs, such as potential cost increases for the electrification project and fluctuating revenues from sales tax. The report recommends steps to address the funding gaps and risks, including implementing a new operating subsidy formula tied to regional transportation goals and improving Caltrain's budgeting process.
The Town of Trophy Club presents its Popular Annual Financial Report for the 2014 fiscal year ending September 30th. The report provides residents with a simplified overview of the Town's financial activity and performance in an easily understandable format. It includes messages from town leadership, financial highlights and metrics, information on long term financial and capital planning, as well as background on the town government and community. The full audited Comprehensive Annual Financial Report contains more detailed financial statements and is prepared according to Generally Accepted Accounting Principles.
This document discusses how much colleges spend on sports programs. It finds that Division I schools spend significantly more on athletics than Divisions II and III. For example, the average spending per student at Division I FBS schools is $56,000 for athletics compared to $12,000 for academics. While less than 2% of student athletes go on to play professionally, college sports programs generate billions in revenue from TV deals and marketing rights fees, with 81% of NCAA revenue coming from media rights. However, some question whether the large amounts spent on athletics align with colleges' academic missions.
Presentation about Caltrans District 8 by District 8 Director John Bulinski (delivered by Mike Beauchamp) and presented for the CalAPA Spring Asphalt Pavement Conference & Equipment Expo, April 20-21, 2016, in Ontario, CA.
- Finance
- Development
- Marketing
- Media
- Coaching
- Competition
- Athlete
- Officials
- Facilities
- Anti-Doping
- Medical
- Environment
- Gender Equity
- Para-Canoeing
14
Appendix 1
ACC Structure
ACC Board of Directors
President
Vice President
Secretary General
Treasurer
Members
Continental Representatives
National Federations
15
Appendix 2
National Canoeing Academies
The National Canoeing Academies will be established in each country to develop the sport from grassroots to elite level.
Objectives:
- Talent identification
This document provides a travel demand management plan for Rutgers New Brunswick. It summarizes the existing transportation conditions, including the bus system that students rely on to travel between the 5 campuses. It also discusses parking availability and costs. The document then recommends strategies to reduce single-occupancy vehicle trips and encourage other modes. These include: 1) offering parking cash-outs and a Zipcar program for faculty/staff, 2) implementing a bikesharing program across the campuses, and 3) improving transportation options for international students through collaboration between departments. The goal is to increase mobility and accessibility while reducing traffic and parking demand.
The article summarizes a research project that aimed to verify guidelines for permitted playing hours on different categories of sports fields based on field quality. Field performance data was collected from 30 fields across 3 municipalities to correlate permitted hours with field conditions. The scope changed to focus on soccer and multi-use fields in categories 3-5 due to limitations of the participating municipalities' fields. Field data including soil composition and drainage was collected. The research aims to provide evidence-based guidelines to optimize field use without compromising quality.
This document outlines a fundraising plan for New Mexico State University Intercollegiate Athletics with the goals of building an efficient support system, increasing giving, and enhancing partnerships. The plan aims to consolidate all fundraising efforts under a single umbrella organization called the Aggie Athletic Club. Objectives include creating a development budget, staff structure, and brand; improving processes for contributions and stewardship; and developing a volunteer program. The goals are to strategically solicit donations and move donors to increased support levels through an enhanced infrastructure.
This report summarizes research conducted on three outdoor events in the Lake District in summer 2009 to investigate their environmental and economic impacts. Surveys were conducted at the Ambleside Sports, Lakeland Triathlon, and Commonwealth Championships events. The report aims to examine the scale of travel generated and its environmental impacts, as well as the economic impacts of spending by event attendees. Key findings include that most carbon emissions from travel came from car, air, and sea travel, with a small proportion of attendees responsible for a large share of emissions. The events also brought an estimated total of £250,000 in spending to the local economy.
This document proposes the CycleSafe Network (CSN), a connected system of cycling, walking and shared paths across Newcastle and Lake Macquarie, Australia. The CSN would connect existing paths and add 140km of new infrastructure to encourage active transport. It would be developed over three phases from 2016-2024 for $164 million total. A cost-benefit analysis estimates annual benefits ranging from $9-306 million depending on usage scenarios, recovering the cost within 1-18 years. Implementation of the CSN is supported by government policies and would provide health, environmental, education and economic benefits for the region. Future research is needed to better evaluate active transport infrastructure investments in Australia.
This document provides an overview of Special Olympics in Canada and British Columbia. It discusses the origins and mission of Special Olympics, how it is structured from the local to provincial to international levels, the sports offered, rules around competition, eligibility for athletes, and roles for volunteers and supporters. Special Olympics provides year-round sports training and competitions for people with intellectual disabilities. It has grown from the first event in 1969 involving a single floor hockey team to now serving over 28,000 athletes across Canada.
The Central Iowa Bicycle + Pedestrian Roundtable meeting agenda included reports on developing a regional water trails plan, a recommendation from the BikeLife Cities subcommittee, and development of the 2015 Central Iowa Trails Report. The meeting also provided information on upcoming webinars from the Association of Pedestrian and Bicycle Professionals and annual bike and ride user data from DART and CyRide. The group discussed regional GIS and trails data updates and the upcoming 2015 MATAG conference before setting the date for the next roundtable meeting.
The document provides recommendations to increase student attendance at UNC athletic events. It finds that the university currently struggles with low student attendance and lack of school spirit. Through focus groups and surveys, it identifies issues such as lack of awareness, outdated facilities, and lack of incentives. It then recommends short-term strategies like increased advertising, recognizing student groups at games, and promotional giveaways. Long-term, it suggests improving donor relationships, upgrading facilities, and creating an undergraduate student group called the "Bear Den" to promote school spirit. The goal is to revitalize culture and traditions around UNC athletics.
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The Metropolitan Water District of Southern California's World Water Forum College Grant Program provided $532,250 over four years to fund innovative student water projects at 15 Southern California colleges. The program funded research on technologies and strategies to advance water conservation, supply, and communications. It supported local and global projects involving over 400 students. The program helped identify strategies aligned with Metropolitan's goal of a diversified resource portfolio and 1.9 million acre-feet of cumulative savings from conservation initiatives.
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This document provides a marketing plan for Cal Poly's Cross Country and Track and Field teams for the 2014-2015 season. It includes an overview of the teams' histories and accomplishments. A SWOT analysis identifies strengths, weaknesses, opportunities and threats. The target markets are identified as students, community members, and other student athletes. Marketing strategies focus on improving social media presence through more frequent updates and content on Facebook, Twitter, Instagram and YouTube. The plan also proposes promotions for upcoming home meets and invitational events, including a potential "Greek Olympics" competition.
The Pink Panthers Cycling Team is an elite amateur cycling team based in South Florida composed of road cyclists, mountain bikers, and a triathlete. They have state champions and top ranked masters teams. In 2011, they will focus on winning state points competitions and major races in the USA, Caribbean, and Americas to promote breast cancer awareness and sharing the road. They are seeking sponsors to support their $65,000 budget to fund equipment, clothing, competition expenses, and promote their sponsors at over 20 races in 2011.
The document provides information about upcoming events related to Team USA and the Road to Rio tour. It discusses:
1) The Road to Rio tour stopped in San Diego in September, featuring Olympic gymnast Nastia Liukin and diver Greg Louganis. Athletes from the Chula Vista Olympic Training Center also participated.
2) The next stops on the Road to Rio tour will be in Boston in October 2015 and Los Angeles in 2016.
3) Information on the 2016 Paralympic Games in Rio, which are less than a year away, including sports, venues, and qualification processes for the US Paralympic team.
The 2012 Cycling Australia Annual Report summarizes the year as one of great achievements but also challenges, with outstanding international cycling performances but also fallout from doping scandals. It provides an overview of Cycling Australia's membership growth, financial consolidation, and success across multiple cycling disciplines at both the Olympic and Paralympic Games. It also highlights the establishment of Australia's first WorldTour cycling team, Orica GreenEDGE, and progress made in the organization's commercial program through new sponsorships and a focus on developing a major events strategy.
The 2012 Cycling Australia Annual Report summarizes the organization's achievements and challenges over the past year. Some key highlights include Australia achieving its best ever international cycling performance over the past four Olympic cycle, strong performances at the 2012 Olympics and Paralympics, and the establishment of the first ever Australian professional road cycling team, Orica GreenEDGE. The report also discusses Cycling Australia's continued work on anti-doping initiatives, membership growth, events, and integration efforts with other cycling organizations in Australia.
This document summarizes considerations for UAB Athletics' strategic planning regarding its NCAA Division I classification and sports sponsorship. It presents two financial projections, one retaining football and the current 18 sports, and one eliminating football and reducing sports. Eliminating football would save $27.3 million over five years but impact 123 athletes and 24 staff. It would allow adding men's cross country and track while maintaining Title IX compliance and the minimum 14 sports. Modern facilities costing $49 million are needed to enhance competitiveness and student-athlete experience in Division I.
Cyclistic bike-share analysis case study. A bike-share program that features more than 5,800 bicycles and 600 docking stations. Cyclistic sets itself apart by also offering reclining bikes, hand tricycles, and cargo bikes, making bike-share more inclusive to people with disabilities and riders who can’t use a standard two-wheeled bike. The majority of riders opt for traditional bikes; about 8% of riders use the assistive options. Cyclistic users are more likely to ride for leisure, but about 30% use them to commute to work each day. The director of marketing believes the company’s future success depends on maximizing the number of annual memberships. Therefore, we need to understand how casual riders and annual members use Cyclistic bikes differently. From these insights, the marketing team will design a new marketing strategy to convert casual riders into annual members.
The Maritime Patrol Association (MPA) is a non-profit organization that represents the U.S. Maritime Patrol and Reconnaissance community. Its mission is to recognize, enhance prestige of, and provide a forum for interaction between past, present, and future members of this community. The MPA holds an annual symposium and is working to establish regional chapters, an online forum, and quarterly newsletters to connect members. It is led by an interim board of directors and has nearly 250 members since launching in 2012.
This document summarizes the agenda and discussions from a Task Force meeting regarding coastal conservation and eco-tourism planning in Willacy County. The group discussed updating the county's parks master plan, presenting results from a public parks survey, and local goals for parks and recreation. They also reviewed recent Coastal Impact Assistance Program projects and upcoming grant deadlines. Key priorities discussed for the parks plan included water access, trails, and an environmental learning center. Next steps include submitting project ideas for Coastal Impact Assistance Program and Coastal Management Program grants to support these priorities.
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This document provides an overview of Special Olympics in Canada and British Columbia. It discusses the origins and mission of Special Olympics, how it is structured from the local to provincial to international levels, the sports offered, rules around competition, eligibility for athletes, and roles for volunteers and supporters. Special Olympics provides year-round sports training and competitions for people with intellectual disabilities. It has grown from the first event in 1969 involving a single floor hockey team to now serving over 28,000 athletes across Canada.
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Similar to March Triathlon Series 2017 - WCCTC Race Planning Update and Preliminary Proposal (20)
March Triathlon Series 2017 - WCCTC Race Planning Update and Preliminary Proposal
1. The West Coast Collegiate Triathlon Conference Championships Preliminary
Olympic Distance Race Proposal & Planning Update
It is the mission of the March Triathlon Series to produce a competitive
sporting event that promotes athletic excellence, sportsmanship, and a love
for the sport while raising money for the Cal Poly Triathlon Team and
providing a safe and supportive environment.
2. Table of Contents
Race Proposal at a Glance......................................................................................................1
Summary............................................................................................................................... 1
Introduction.......................................................................................................................... 2
History.........................................................................................................................................................................2
Need.............................................................................................................................................................................2
Methodologies .......................................................................................................................2
General Planning........................................................................................................................................................2
Goals............................................................................................................................................................................3
Challenges and Solutions.........................................................................................................................................3
Preliminary Race Proposal: Details and Updates ......................................................................4
Location.......................................................................................................................................................................4
Transition Area..........................................................................................................................................................4
Swim Course..............................................................................................................................................................5
Bike Course.................................................................................................................................................................6
Run Course.................................................................................................................................................................7
General Safety & Communications........................................................................................................................9
Traffic Control & Parking.....................................................................................................................................10
Lodging Options & Accommodations.................................................................................................................11
Registration & Website Updates..........................................................................................................................11
Timing.......................................................................................................................................................................12
USAT Sanctioning Status & Race Rules.............................................................................................................12
Marketing............................................................................................................................12
Contact Information*...........................................................................................................13
3. 1
Race Proposal at a Glance
Summary
The Cal Poly Triathlon Team’s legacy of successful race management and past triathlons,
combined with current environmental conditions, has led the MTS 2017 Race Committee to
prepare for a venue shift from Lopez Lake, Arroyo Grande to the quaint little beach town of
Cayucos. With specific goals and adequate project management tools to produce a professional
race series, along with experience in overcoming early challenges, the Race Committee is well
prepared to accomplish the necessary tasks that remain over the next few months. While final
permits have not been obtained, current communications with stakeholders have indicated no
insurmountable roadblocks, literal or figurative, and we have the green light to go full throttle in
finalizing race preparations. Such preparations, namely a final Temporary Traffic Control Plan
and detailed Safety/Risk Management Plan, can be made available upon request in their current
stages, and will be sent out to the WCCTC Director (and Conference teams, if requested) when
completed, no later than mid- February. Current race plans from the operations and marketing
aspects of our event are overviewed along with basic safety measures that will be implemented.
All input is welcome, and we will do everything possible to appease the majority opinions and
needs of the WCCTC with the short timeline remaining for our preparations. We understand that
change can be frightening, so we hope that the ensuing, detailed overview gives you confidence
to believe that the coming changes will above all else be enthralling.
Location Cayucos, California
Date March 26, 2017
Course WCCTC & Open Olympic Distance Course
.750-1 km ocean swim, 40 km bike, 10 km run
(.47-.62 mi swim, 24.85 mi bike, 6.24 mi run)
Open Sprint Distance Course
.750-1km ocean swim, 20 km bike, 5 km run
Wave Start Times Based on a targeted 7:30 am race start time –
7:30: Olympic – WCCTC Collegiate Men – 1st
wave
8:15: Olympic – WCCTC Collegiate Women – 1st
wave
8:45: Olympic – Open Men and Women – 1st
wave
9:15: Sprint – USAHSTC High School Boys and Girls
9:30: Sprint – Open Men and Women – 1st
wave
Qualifications 1. History of success and race management experience for large-scale
triathlons
2. Dedicated & tight-knit race committee that has stood up to early
challenges
3. Veteran race coordinator heading venue shift
4. Stakeholders have opined no significant risks to remain after our
initial proposals and planning approaches
4. 2
Introduction
History
For those unfamiliar with MTS, it will help to first know our history in order to understand the
importance of our planned venue shift from our historical location of Lopez Lake, Arroyo
Grande, to the tranquil, orchard-studded backroads and saline shoreline aromas of the “coolest
little beach town” in California: Cayucos.
The forerunner of MTS began to take form in 1998, when a Cal Poly Triathlon team member
formally organized the club’s campus and Hwy 1-based race, inviting other university teams to
attend. A year later, the race became the March Warm-Up, the official “warm-up” for California
university triathlon teams for Nationals in May. As the race grew in reputation and popularity in
the ensuing years, it moved to Lopez Lake to accommodate greater numbers of eager participants.
There, it split into the “Series” it is today, offering traditional Olympic and Sprint distance races
for collegiate and age group athletes alike.
Since it began, the March Triathlon Series has evolved into a beloved, quality triathlon for
regional and collegiate athletes, growing from a little over 10 participants to annual averages of
500-600. Moreover, its profits have often provided up to a third of the Cal Poly Triathlon Team’s
operating budget, thus representing a significant revenue stream for our team to accomplish a
crucial part of its mission: “to make the sport of triathlon accessible and affordable for all
collegiate athletes”. Similar to other WCCTC races, profits from our team’s race support heavily
discounted membership, race and coaching fees.
Need
However, the onslaught of recent drought years in California has threatened all of the above.
Facing the assurance of a duathlon at Lopez Lake for 2017, and understanding (1) the statistics on
duathlon vs. triathlon participation rates, (2) the WCCTC’s standards for a conference
championships, and (3) recent declines in MTS participation and revenues, likely associated with
drought conditions; the Cal Poly Triathlon officer core decided that it was in our club’s and
Conference’s interests to plan an MTS venue shift for the 2nd
time in our race’s history.
Methodologies
General Planning
Preparations for MTS 2017 began the day after MTS 2016 concluded, with investigating the
feasibilities of new, possible race sites. By May, a new committee was formed through a rigorous
application process, and established specific goals (see below section) through a project initiation
document (PID) for 2017’s race.
During the summer, planning continued with formulations of initial proposals. In late September,
these proposals were submitted to County Parks and County Public Works for review. By late
October, the former responded, and the latter by mid November. Both have responded positively,
5. 3
and we are currently collaborating with both governmental agencies, and other key stakeholders,
to ensure final permit application packages can be submitted by late January. Please see attached
Gantt chart for a predicted timeline of this and other logistical planning finalizations.
Goals
To meet the Mission of the March Triathlon Series, the MTS Race Committee will seek to
accomplish the following, among other goals:
1. Collaboratively develop traffic control and parking, communications, course and signage,
expo and transition, volunteer, and safety plans between the project kickoff meeting and
late-January.
2. Design the logistics of an open water ocean swim so it is challenging but safe for all
levels of swimmers, and does not deter potential registrants.
3. Develop relationships with impacted businesses and residents to maximize their, our, and
registrants’ race day experiences
A complete list and explanation of our goals, along with timelines and details for how we’ll
measure their achievement or lack thereof, is detailed in our PID.
Challenges and Solutions
The MTS 2017 Race Committee is capable of handling the intense pressures and issues that have
and could arise with our venue shift.
If there are doubts, it may help to recount a few events from this early summer. Then, we were
focused on moving our race to Pismo Beach. After almost 2 months of proposal drafting, site
visits, and countless conference-call style video meetings, we met with the Special Events
Committee, a group of key City stakeholders including the police and residents. In short, half
were for it, half were against hosting our event there, due to parking shortages, timing conflicts
with local Spring Break tourism, and traffic control issues.
Understanding these roadblocks to be insurmountable, we pulled the plug on MTS Pismo Beach
after finding an alternative with Cayucos. We were then able to rebound, generating new
proposals in little over a month to meet an approaching September deadline for Public Works.
Rather than being motivationally crushed, we viewed our Pismo Beach experience as an
important lesson in race management and became a stronger team because of it.
The MTS 2017 Race Committee understands how important our race is to the WCCTC, and has
devoted countless hours already to ensure a pathway for success. We can assure you that we are
more than ready, and able, to tackle challenges that present themselves to us in the coming
months. Please see the attached risk matrix and below race proposal-specific sections to
understand the risks we have registered, and their associated mitigation and contingency plans to
date. These plans will be adjusted and finalized in the coming two months with Cayucos Fire,
CHP/Sheriff Department, Public Works, and other stakeholders.
6. 4
Preliminary Race Proposal: Details and Updates
Location
Situated only 22 miles south from Hearst Castle and 21 miles north of San Luis Obispo, Cayucos
is an ideal location for a new MTS venue, due to the nature of the unincorporated city, its
surrounding environment, and its proximity to neighboring attractions. Easily accessible by the
scenic Highway 1, Cayucos is known to many as “the last of the California beach towns”, and a
cool or funky one at that: it attracts an amalgam of local surfers, ranch hands and owners,
conservationists, and of course, tourists from the Central Valley and urban meccas across
California, all over-eager for that aromatic, ocean-breeze respite from smog or fast-paced city
life.
We chose Cayucos not only because its geography was most conducive to triathlon planning, but
also because it best preserves the elements deemed quintessential to our renowned race. Most
visible in our proposed bike course, and if you were to gaze easterly from downtown, there is that
rural aspect—an intersection of vibrant agriculture and untouched landscape. Check. With plenty
of camping opportunities down Hwy 1, there remains the opportunity for low-cost
accommodations nearby, and more importantly, the team bonding and traditions that arise around
the flickering flames of campfires. Check. With the ability to host an open water swim that will
require focused preparation and skill, and featuring a bike course that harbors a deceiving amount
of climbing, we can thus continue a tradition of a challenging, competitive event for everyone.
Check.
Transition Area
The size of our planned transition area will be approximately 475 ft. long by 39 ft. wide. We
estimate this space to be sufficient for 90-99 transition racks, if not more. Since each rack fits up
to 6 bikes, this would be sufficient space for at least 560 participants. A participant cap will be
implemented based on our transition area capacity,with 300 spots assured for collegiate racers.
7. 5
Participants exiting the swim will run up dry sand, and enter transition through a pathway next to
the public restrooms.
There will be a “run to finish” corridor on the beach. Volunteers will ensure spectators do not
interfere with runners, and that there are no collisions between runners and any athletes finishing
the swim.
As per USAT Sanctioning, bar end plugs and a bike mechanic will be available in the expo area
for last minute technical problems.
Swim Course
For our event’s inaugural year at Cayucos, there will be only one distance, of at least 750-meter
length for both the Olympic and Sprint races. (Depending on buoys numbers, lifeguard
availability, and professional safety opinions of the fire chief, the swim may be able to extend
beyond the pier for a total of 1000-meters. This would be determined in advance.)
8. 6
The style for both distances will be point-to-point using brightly colored buoys for visibility,
starting from the shore north of the Cayucos pier (minimum 50 m away from the pier). Swimmers
will swim counterclockwise on the right side of all buoys, out past the shorebreak, making all left
shoulder turns around the pier, and back into shore. The swim finish will be brightly indicated
and swimmers will do a dry sand run into transition.
Buoys will be placed the day before if possible, and checked the morning of the race to ensure
proper distances. There is a possibility that buoys will need to be set-up morning of the race in
order to minimize expenses. Swim Course Coordinator/Guards will be using a GPS to determine
the exact distance between the buoys.
At least 6 certified SLO County Parks/State Beach Lifeguards will line the course, in the water
and on shore. Volunteers and signage will direct and organize racers to the start, and be posted at
the swim exit to direct racers to transition and act as spectator control and assist lifeguards and
medical staff as needed.
Bike Course
The 4-lap Olympic bike course will start at the southern end of transition, at D Street, and
continue as follows:
1. Left onto N Ocean Ave.
2. Turn Right onto Cayucos Drive
3. Turn Left onto Birch Avenue
4. Slight right onto Cayucos Creek Rd.
5. Turn Around at approximately 3.1 mi and go back down Cayucos Creek Rd.
6. Continue onto Birch Avenue
7. Right onto Cayucos Dr.
8. Left onto S Ocean Avenue
9. U-Turn at S Ocean Ave. and D Street
10. Repeat steps 2-9, three more times.
11. On 4th lap, continue west on Cayucos Drive
12. Proceed to Transition after 4th
lap.
9. 7
One aid station will be located at the intersection of Thunder Canyon Rd and Cayucos Creek Rd.
The aid station will supply water, Fluid performance drink, and have basic first aid supplies. At
least 1 CPR/AED-certified volunteer will be positioned there; multiple CPR/AED-certified course
marshal volunteers will be located at key positions along Cayucos Creek Rd and will radio,
phone, and/or text the race coordinator if an athlete is experiencing serious bike or medical issues.
Besides USAT Race Officials on motorcycles, we do not plan on having sag wagons patrolling
the course, in order to reduce course congestion and increase athlete safety. One vehicle may be
stationed at the bike turnaround on Cayucos Creek Rd to facilitate quicker access to athletes in
need of help, if the situation arises.
The bike course will be 24.85 miles in length with a total elevation gain of 978 ft. Volunteers and
signage will be placed to clearly direct athletes.
Run Course
Similar to the bike course, the mostly-asphalt based, 2-lap run will start at the southern end of
transition, at D Street, and continue as follows:
1. Turn Right onto S Ocean Avenue
2. Turn Right onto Pacific Ave.
3. Turnaround at Pacific Ave. Parking Lot
4. Continue north on Pacific Ave.
5. Left onto N Ocean Ave.
6. Turnaround at D St. and N Ocean Ave. intersection
7. Repeat Steps 1-5 once.
8. Turn left at D St. and N Ocean Ave. Intersection and continue west down the marked ramp
onto the beach.
9. Take a right and run north along marked path on beach toward initial “swim in” entrance ramp.
10. Take a left (instead of running into transition) and continue along Ocean Front Ave as it loops
towards the Vet’s Hall parking lot (expo and finish line).
10. 8
11. Proceed into finish chute.
3 aid stations will be strategically placed on the run course: at the Olympic turnaround adjacent to
transition; midway between the Olympic turnaround and Pacific Ave parking lot; and at the
Pacific Ave parking lot turnaround. At least 1 CPR/AED-certified volunteer will be positioned at
the Pacific Ave aid station, with more along the course if possible. A volunteer on bicycle will
lead out the first runner, and give advance warning of their approach to the course marshal
11. 9
volunteers. After the first runner exits the main course, the bike patrol will function as to be a
moving monitor for all other racers. All aid stations will supply water, Fluid performance drink,
and have basic first aid supplies.
The run course will be mostly flat and fast, at 6.24 miles in length with minimal elevation gain.
Volunteers and signage will be placed to clearly direct athletes.
General Safety & Communications
In addition to at least 6 lifeguards, we will have 1-2 safety boats patrolling the water. Wave sizes
will be much smaller than in previous years, between 10-30 athletes per wave of each race
division, with each wave going off in intervals of 2-3 minutes. The purpose would be to ensure a
safer shore-based swim start. Olympic-distance race divisions will be separated by 30-45 minutes
to reduce course crowding as much as possible, thus enhancing bike and run course safety and
overall racer experience. Because the final “run to finish” corridor will be on the beach and enter
the northern end of Ocean Front Ave through the same entrance area as athletes exiting the water,
there is little to no racer flow conflict expected with the different division wave start times.
Wetsuits will be mandatory due to typically frigid ocean temperatures in March. The swim will
be cancelled in response to storms, lightning, poor water quality, and the unlikely chance of shark
sightings. A modified Olympic-distance duathlon of 2.5k-40k-10k would then be implemented, if
appropriate.
In addition to the course marshal and aid station volunteers as previously described, Cayucos Fire
and CHP/Sheriff will staff key intersections to direct traffic through or around the course, as
appropriate and in accordance with our final Temporary Traffic Control Plan (see below).
All Race Committee members, a Head Lifeguard/Fire Chief, CHP/Sheriff, and key volunteers on
the bike and run courses will be given radios for rapid communication purposes. (Any CHP or
other agency-specific radio bandwidths and communications will be the responsibility of the race
coordinator.) A two-way radio chain and/or phones will be used in their stead for certain sections
of the course if by our February radio testing site visit, our radio repeater fails to function
adequately. The race coordinator is currently working with a Cal Poly GIS Specialist and former
Cal Poly Amateur Radio Club President to determine the best radio repeater location in Cayucos
for maximal coverage. Radio communication protocols will be discussed day-prior and morning
of.
To supplement pre-race email announcements, our website will serve as a vehicle for preventative
measures – we will showcase resources for ocean swim preparation, adequate triathlon warm-up
routines, and clearly announce required racer actions should participants hear approaching sirens
or notice an emergency vehicle on-course.
As well as an on-site EMT, Paramedic, and Ambulance, at least 1-2 registered nurses will be
present for any emergencies, injuries, or illnesses that may occur. CPR-AED and EMT Certified
volunteers will be identified and positioned strategically throughout the course.
The fully stored medical tent, and medical staff, will be based next to the finish line. Post-race
fluid, food, and recovery will be provided here.
12. 10
Traffic Control & Parking
The multiple diagrams included below best explain our preliminary TTC Plan. On November
18th
, our traffic engineering contact with Public Works finished reviewing our application, and
has provided us checklist of items for us to submit as part of a final permit application package.
In the coming weeks he will be working with our Bike/Run Course and Traffic Control
Coordinator to refine the TTC.
A few changes to note: we will push for a complete NE-SW traffic flow closure on Cayucos
Drive, in order to enhance participants’ safety. Such a move would facilitate easier passage of
emergency and race vehicles through the course. We will also push for the complete closure of
the southbound right-of-way between D Street and Pacific Ave intersections with N/S Ocean
Ave, instead of only the sidewalk, to give plenty of space on the run course.
Parking will also be finalized through our Public Works contact. Currently, we plan to encourage
parking along non-race course sections of N/S Ocean Ave, and at lodging locations (with
commuting by bike to transition area in the morning). Cayucos has quiet hours from 10pm-6am,
so we want to take as many actions as possible to mitigate disturbances.
Early morning volunteers will park in the southern-most parking lot, adjacent to the southern end
of transition. Vendors and disabled participants/spectators will be permitted to park here and in
the expo area as well, provided that they arrive prior to an established time (TBD) before road
closures occur and the race begins.
13. 11
Lodging Options & Accommodations
Our Sponsorship and Parking Coordinators are currently looking into group discounts for
collegiate athlete lodging and camping. We will update the WCCTC via email and through our
respective website page when options are finalized.
There are myriad local, convenient inns and motels within walking distance to transition.
There is also the Morro Bay Strand State Beach Campgrounds on the beach a few miles South of
Cayucos (about a 5 minute drive away). This will be an assured, affordable option for all.
Registration & Website Updates
Past racers will receive registration email advertisements for our 2017 event. Registration will be
on Eventbrite.com, and mail-in entries will only be accepted for special circumstances. Race-day
and packet pickup registration will be available if our participant cap has not been reached;
however, with the stresses of race morning, we strongly discourage opting for this route.
Our website, www.marchtriathlonseries.com, will be continually updated in the upcoming
months. We expect to have all major overhauls of race information completed by January 23rd
,
though this does not mean that all possible information will be listed by then. Any significant
race information updates will be announced via email to past racers and 2017 registrants and on
our social media.
14. 12
Timing
Our event will use chip timing. We will work with Synergy Race Timing (with whom we have
worked with for the past few years). A running clock will be featured at the finish chute. Aware
of an unacceptable number of “missing” times that could not be recovered after the 2016 and
2015 races, we will discuss possible sources of the problem with Synergy to mitigate the potential
problem for 2017.
USAT Sanctioning Status & Race Rules
We will submit our USAT Sanctioning application no later than 60 days prior to our event,
though general Event, Safety, and Risk Planning will be completed by early January at the latest.
(This will allow for sufficient time to finalize and submit permit application packages.) Again,
please see attached Gantt chart for a detailed timeline of target and required deadlines.
Our race will follow USAT rules and regulations. Two USAT officials will enforce drafting
penalties and other USAT rules on the bike course with the assistance of Finish Line Motor
Escort employees or other motorcycle-driving licensed volunteers. Volunteers briefly trained by
USAT officials will note rule violations at the mount/dismount line and in transition, though
USAT officials will have final authority.
USAT Southwest WCCTC Championships prizes and top-finisher prizes, three deep, for every
age group will be given out at the awards ceremony.
Marketing
With knowledge of successful and not so successful past marketing strategies, the MTS Race
Committee will focus on a more robust online social media presence for its advertising efforts
than in the previous 2 years. To supplement a structured Facebook and Instagram campaign, we
will post our event on online race calendars, including Trifind. Though to save money we will
devote most of our time and energy to online marketing, we have also invested a small amount of
money toward print advertising to target age-group athletes at late and local fall races, most
notably the Morro Bay Triathlon. We will invest a small amount more to post fliers in sponsor
stores come late winter.
We are more than happy to discuss cross-promotion of April 2017 or Fall 2018 WCCTC races
with fellow conference race coordinators and presidents. We are always looking for great packet
stuffing material, and our event can be a great way to reach Californian (especially Central
Coast) multisport athletes and others. The Cal Poly Triathlon Team will also be hosting our
annual community 5K/10K fun run, Heart & Soles, on February 11, 2017, and we would be more
than happy to passout advertisements foryour race(s) there as well.
We will conduct post-race surveys to determine improvements for MTS 2018. As long as
solutions to constructive and negative feedback alike are within MTS budget constraints, that
year’s race committee will start planning those improvements as early as May 2018.
15. 13
Contact Information*
Stuart Suplick | Race Coordinator | All General Race Inquiries |
racedirector@marchtriathlonseries.com | (510) 847-0957
Jake Pickett | Cal Poly Triathlon Team Club President | president@calpolytriathlon.com | (949)
375-5200
*Prior to contacting Stuart or Jake,please visit
http://marchtriathlonseries.com/information/contact-2 for all Race Committee member contacts to
see if their specific areas of expertise will match your specific inquiry.