As an environmental practitioner and previously one of the leading compliance based software developers, 4Sight has worked with many of the tools available and consent holders to help identify how a compliance management system could help with operational efficiency and risk management. The presentation provides an overview of some of the more common management systems that are available, showcasing the key functionalities which include: - Environmental impacts/risk assessment; - Consent compliance management; - Setting actions; - Tracking and creating historical records of compliance; - Managing projects; and - Managing consent lapsing and expiring.

1. MANAGING CONSENTS WITH
ONLINE MANAGEMENT SYSTEMS
Christine Oakey
Environmental Management Consultant

2. Drivers for Compliance Management
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• Corporate risk management and
responsibility
• RMA Penalties
• Health and Safety Reform Bill
• International drivers
• National Monitoring System
https://www.mfe.govt.nz/rma/rma-
monitoring/national-monitoring-system

3. Current Situation
• Paper based systems
• Excel spreadsheets
• Microsoft Word
• Calendars
• Not at all

4. Risks of managing legal requirements in this way
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• High in management time
• Not a management tool
• Deadlines missed
• Responsibility confusion
• Non-compliance
• Enforcement

5. Online Management Systems
• Cloud based systems
• Manage and maintain
consents and conditions
• Access anywhere
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6. Benefits of online management systems
• One place for all legal requirements, documents, and compliance information
• No missed deadlines
• Responsibility of actions clearly defined
• Multiple users
• Compliance status easily visible
• Auditing
• Cost savings – management time and non-compliances
• Integrated approach to consent management, health & safety, incident
management, and sustainability
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7. Who can use it
• Regulatory Authorities
 Database of consents granted
 Tracking compliance with consent conditions
 Notification of due dates
• Consent holders with a number of consents
 Manage consents and conditions
 Alerts of due dates
 Ability to track compliance
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8. Systems available
• CS-VUE
• Foundation Footprint
• Mango
• impac
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9. Key functionalities
• Holds all legal requirements and associated documentation
• Phased conditions
• Setting actions
• Roles and responsibilities
• Links consents
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10. Key functionalities cont.
• Reporting
• Manage projects
• Manage expiring and lapsing
consents
• Incidents
• Links to GIS
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11. Key functionalities –
Conditions
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12. Key functionalities –
Setting actions
• Ensures condition
requirements are met
• One-off or recurring
• An alert is sent via email of
upcoming actions
• Assigns responsibility
• Escalation if not completed

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Key functionalities –
Setting actions

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Key functionalities –
Signing off actions

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Key functionalities –
Signing off actions

16. Key functionalities –
Signing off actions
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17. Key functionalities –
Managing projects
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18. Key functionalities –
Managing expiring and
lapsing consents
• Alerts
• Forward planning
• Financial implications
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19. Key functionalities –
Reporting
• Snap shot of compliance status
• Project reports
• Consent reports
• Actions due and outstanding
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20. Case Study - Auckland Council Infrastructure and Environmental
Services – Stormwater Unit
• Amalgamation of district councils to the Auckland Council led to
all stormwater capital and operational projects being managed by
one team.
• Believed there was around 800 consents, but actually over 2000.
• CS-VUE used as the management system.
• Rationalisation of consents.
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21. Summary
• Online Management Systems are an effective tool for managing
legal requirements
• Used by consent holders and regulatory authorities
• Multiple systems available
• Multiple functionalities
• Easy management of legal requirements
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