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- 1. 1 CONFERENCE PROPOSALSAND PRESENTATIONS INTHE SOCIAL SCIENCES Prepared by Anne Blackstock-Bernstein UCLA Graduate Writing Center 2017
- 2. 2 Workshop Outline • What is a conference presentation? • Preparing a conference proposal • Structuring a presentation • Designing a presentation • Delivering a presentation
- 4. 4 Conference presentation basics • Purpose: Present results (possibly preliminary) • Audience: Sub-discipline experts • Mode of delivery: Oral and visual • Appearance: High visual-to-text ratio • Length: Short (10-20 minutes)
- 5. ASH AMERICAN EDUCATIONAL RESEARCH ASSOCIATION Association for the Study of Higher Education --- AMER ICAN PSYCHO lOGI ICAL ASSOCIAT ION s CD 5 Audience • Target your audience • Broad • Sub-discipline • Specific topic
- 6. 6 Format • Consider the presentation format • Paper session • Symposium • Roundtable • Poster session
- 8. 8 Submission requirements • Chosen division/topic • Title • Authors • Abstract • 200-500 words • Key words/phrases • Submission type
- 9. 9 Example of Rating System • Objectives, Purposes/Aims or Goals • Insignificant Critically Significant • Theoretical and Prior Research Framework • Not articulated Well articulated • Methods or modes of inquiry • Not well executed Well executed • Data sources, evidence, objects or materials • Inappropriate Appropriate • Results, conclusions and/or expected results • Ungrounded Well grounded • Scholarly Significance of the Work • Routine Highly original
- 11. 11 Outlining your presentation • Determine the focus of your presentation • Theory vs. methods vs. data • In order of importance, write down all the points you want your viewer to understand • Focus your presentation on the first three points • Include sections similar to a typical journal article • SUMMARIZE! • Aim for approximately 1 minute per slide • Usually 10-15 slides total
- 12. 12 Outlining your presentation • Include sections similar to a typical journal article • Title • Introduction • Methods • Results • Conclusions • References • Acknowledgements
- 13. 13 Title • Title of presentation • Should match your submission title • Author names • Author institutional affiliations • Optional: Name and date of conference
- 14. 14 Introduction • Pique your viewers’ interest in the topic/problem • Use minimal background information/definitions • Give quick, basic context of existing literature • Propose your research questions (and hypotheses) • Include photographs or illustrations, if appropriate • Optional: Theoretical framework/positionality
- 15. • G;,thQr ~~ ~,iu;d inru u I.TI .,c;;,,,.~ OL.tc.on:'c~ Cnd1.t)'ll•r •Askiovi<intl, .ibout·1 hcirool'cg:, ~~,~ .G, ... <11,rl:.tt,, W ID711e IOCil~Jl!S · 2Hd)'I'"' 4ihy,,a, ' 15 Methods • Description of sample • Optional: table or pie chart • Summary of measures and materials • Optional: photograph or illustration • Explanation of procedures • Optional: flow chart or diagram 4% 2% 6% Latino Caucasian Multiracial Asian African American Other 66% 12% 10% http://www.liberalarts.wabash.edu/study-design/
- 16. 16 Results • Most important section • Share relevant descriptive findings • Answer your RQs • Include figures • Easy to understand • Clearly labeled
- 17. 17 Conclusions • Summary of major result • Did you support your hypothesis, if applicable? • Implications and recommendations • Policy • Practice • Scholarly significance and future research/next steps
- 18. 18 References • Follow standard citation format (e.g., APA) • No more than 5-10 citations
- 19. 19 Acknowledgements • Thank individuals for specific contributions • Participants/parents • Research assistants/transcribers/coders • Faculty advisor • Mention your source of funding, if relevant • Disclose any conflicts of interest • Include contact information • Email address, website, etc.
- 20. 20 Sample breakdown of slides Title Introduction Methods Results Conclusions Acknowledgements References 0 1 2 3 4 5 +Title,Acknowledgements, and References slides
- 23. 23 Design Process • Choose a software • Pick a template • Add text • Design visuals and animations
- 24. KEYNOTE . - -... ,_ • 0,,-l!t..-;a --........ ---~llr Prezi 24 Software Options PowerPoint • Easy to use • Basic templates • Compatible and ubiquitous Prezi Keynote • Easy to use • Better animations/graphics • Less compatibility • Difficult to use • Custom animations • Less compatibility
- 25. 25 Design Process • Choose a software • Pick a template • Add text • Design visuals and animations
- 26. 26 Choosing a template A good template should… • Be readable • Be simple • Be professional • Provide sufficient space
- 27. CHOOSING A TEMPLATE A good template should… Be readable Be simple Be professional Provide sufficient space 27
- 28. 1---------0--------1 Choosing a template 28 A good template should… Be readable Be simple Be professional Provide sufficient space
- 29. ~------------- ~~A - Choosing a template A good template should… • Be readable • Be simple • Be professional • Provide sufficient space 29
- 30. ·· UCLA·· ~ Slide Title Subject Line • Bullet Point One Sub Point • Bullet Point Two Sub Point • Bullet Point Three 30 http://brand.ucla.edu/brand/print/templates/
- 31. 31 Choosing a template A good template should… • Be readable • Be simple • Be professional • Provide sufficient space
- 32. 32 Choosing a template A good template should… • Be readable • Be simple • Be professional • Provide sufficient space
- 33. Choosing a template ∗ Be simple A good template should… ∗ Be readable ∗ Be professional ∗ Provide sufficient space 33
- 34. Choosing a template A good template should… • Be readable • Be simple • Be professional • Provide sufficient space 34
- 35. 35 Design Process • Choose a software • Pick a template • Add text • Design visuals and animations
- 36. 36 Adding text – Headings • Clear, concise headings • Section – Sub-section • Background – Emotion Regulation • Methods – Sample • Results – ReactionTimes • Main point • Impact of Emotion Regulation
- 37. 37 Adding text – Font choice • Easy to read • Consistent (two fonts at most) • Some recommendations • Helvetica • Calibri Sans-serif • Gill Sans • Verdana • Georgia Serif • Rockwell • Garamond
- 38. 38 Adding text – Font size •Large! • This is 12 point font • This is 14 point font • This is 18 point font • This is 20 point font • This is 22 point font • This is 24 point font Stick to 22 or above • This is 28 point font • This is 30 point font
- 39. 39 Adding text – Slide layout • Sparse text • 5-8 lines of text is ideal • Never more than 10 lines of text • Use bullets • Aim for one line of text per bullet • No need for complete sentences (or periods) • Text should be redundant to spoken presentation • Use boldface to emphasize points
- 40. 40 Adding text – Sample background slide • There is an impact of language on math performance (Abedi & Gándara, 2006; Reardon & Galindo, 2009; Wright & Li, 2008) • We do not know the impact of math on language performance in the classroom • Math procedures vary in complexity (Siegler & Jenkins, 1989) • Some math procedures may be easier to articulate (Ginsburg et al, 1983) • Some involve more working memory (Ashcraft & Krause, 2007; Ayres, 2001)
- 41. 41 Adding text – Sample RQ slide RQ1.To what extent does numbering your research questions help the viewer recall the questions when you later present your results? RQ2. If you have two similar research questions, in what ways does bolding a key word help the viewer pay attention to what you are saying? RQ3. If you have two similar research questions, in what ways does bolding a key word help the viewer remember what you are saying?
- 42. 42 Adding text – Sample results slide Percentage of Satisfied Viewers 100 75 50 25 0 0 1 2 3 4 Number of visuals in presentation It is better to present results using visuals
- 43. 43 Adding text – Back-up slides • Save any extra slides you create • If a slide does not fit your main narrative but… …is still interesting …or addresses potential questions Place the slide at the end of your presentation as a “just-in-case” slide
- 44. 44 Design Process • Choose a software • Pick a template • Add text • Design visuals and animations
- 45. 45 Designing Visuals • Self-explanatory and simple • No additional/unnecessary information • Title should convey the main point of the figure • Types of figures • Use diagrams and flowcharts for theory and methods • Use bar graphs, scatterplots, regression plots, and other graphs for findings
- 46. 46 Designing Visuals • Be mindful of color sensitivities • Avoid using red and green together • Use symbols and line patterns to differentiate data groups • Label data directly, and avoid complex legends • Display data in 2-D, without shadows or other effects • Use high contrast and thick, clear lines
- 47. Temp I Jan Feb Mar . Apr May Ju11 Juli Aug Sep Oct Nov Dec "C Mean dailly -0.2 1 1 .3 5.4 10.6 15,.4 19.7 23.,2 22,.7 18.4 12.7 6.4 1..9 temp ("C) _J I I Mean dailly 3.7' 6.1 1 11.4 16.7 21.9 , 26.4 30.1 29.7 25,.7' 19.5 12.0 58 high ec) Mean dailly --3.5 -2.7 0. 3 4.9 8.B 12.1 1 1 5.1 1 1 5.0 11.3 7.1 2.2 -1,.2 low ec> ~ u ~ A t ~ 47 Avoid tables
- 48. 48 ..... Mean dailyhigh lllll(i),... Mean daily low 40 30 u 0 - 20 ~ p ~ Cl) a. 10 E ~ 0 - 10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Month Data from Polath Meteoro loji listasyonu 48 Use simple,customized charts Temperature Varies Substantially by Month
- 49. Temp I Jan Feb Mar . Apr May Ju11 Juli Aug Sep Oct Nov Dec "C Mean dailly -0.2 1 1 .3 5.4 10.6 15,.4 19.1 23.,2 22,.7 18.4 12.7 6.4 1..9 temp ("C) _J I Mean dailly 3.7' 6.1 1 11.4 16.7 21.9 , 26.4 30.1 29.7 25,.7' 19.5 12.0 58 high ec) Mean dailly --3.5 -2.7 0.3 4.9 8.B 12. 1 1 1 5.1 1 1 5.0 11.3 7.1 2.2 -1,.2 low ec> ~ u ~ At ~ 49 Highlight important information
- 50. Format New Slide Duplicat e Slide Slides From Section Comment Text Box WordArt Arrange Header and Footer... Date and Time... Slide Number SmartArt Graphic.. .. Photo Audio Movie Clip Art Symbol... Shape... Obj ect ... Hyperli nk... :ll:K Edit View Insert Format Arrange Tools SI 2- D Colum n Clustered Column 3- D Colu mn Stacked Column 100%Stacked Column rni][M][E]OOJ F Clustered Stacked 100% Stacked 3- 0 Pyram id L Pyram id Pyram id Pyram id 50 Building charts in PowerPoint
- 51. E15 Category 1 Category 2 - --1- 4 Catego!)' 3 5 Category4 3.5, 45 1.8 2.,8 3 51 Building charts in PowerPoint Automatically creates an Excel file… 6 5 4 3 Series 1 2 Series 2 …which populates a chart in your slide 0 1 Series 3
- 52. prblt plan Recent Jw.1one Create l.e.howtrlu annual Blg oceur ho-bum po1tlngs · ONllmuJ1' i&rtraa.et anmive analyH umler:eta!,111following people ~~ ~L~ speec hes every-day attention . d--..ng- layout text BDrp ~ ~ ays .Wo, r .il.llJbody repmt SN comman1c:at1on 1 -=:a .. :~ . :;r: int~rnal . cloud ,,. o·.U · s· . ~u11 V1suallse ~emai l._. 1 riin plentybf,gh-1.mpiact . mfonmtiocl w . ay Jobdata ~ ch.om.&bt.illiant wor .,. &cquentlr achieve Chinese I drawing use Odum Bush's . website waat pilBte movie worda !MiWdettw Ward1e eopy .~$1•sle light show 52 Displaying qualitative findings • Include quotes • Create word clouds • Create a graphic to represent overarching themes Theme 1 • Include photographs • Include (short!) videos Theme 3 Theme 2 • Include descriptive graphics and charts, if relevant http://www.internal-communication.com/wp-content/uploads/2012/01/word-cloud-internal-comms.png
- 53. 53 Using photographs • Ensure the resolution is sufficient • Check that they will be visible on presenting computer • Add a thin gray or black border around images • Use original photographs or those in public domain • Provide the source for any public domain images • Otherwise, secure permission from the copyright owner and include a credit
- 54. 54 Using video • Secure permission from people featured in the video • Upload the source video to the presenting computer • Check with conference organizers to ensure that speakers will be available during your presentation
- 55. j,M§; Format New Slide Duplicate Slide Slides From Arrange -0-XN -0-XD Section Comment Text Box WordArt Header and Footer... Date and Time... Slide Number Table... Chart ... SmartArt Graphic ... Photo Audio Movie Clip Art Symbol ... Shape ... Object... XK 55 Secondary visuals – Symbols and shapes • Tools to provide emphasis • Arrows • Boxes • Font colors • Images, clip art, and logos
- 56. Preview Ent ranee Effects Exit E ff ects Mor o n An imation 0 ans w §T Sta rt : R 0 '.A: 0 T Durat ion : ... Play Appear Blinds F, ill Color !F on Color Pat s Effect Options T 56 Secondary visuals –Animations • Animate bullet points to help guide yourself and your audience • Avoid distracting or overly dramatic animations • Avoid slow, drawn-out animations • Use animations for dramatic effect • Emphasize material with underline or boldface • Minimize material with dimming
- 57. 57 Animate data separately 5 4.5 4 3.5 3 Time 1 Time 2 Time 3 2.5 2 1.5 1 0.5 0 Group A Group B
- 59. A PRESENTATION Theseare my notesto helpme keeptrack of what I want to say while I presentthis slide. Elapsed 0:00:00 Click to add meeting notes 59 Presenter view
- 60. 60 Presenting – Looking good • Speak to audience—do not read from slides • Text should be redundant to spoken presentation • Make eye contact • Use gestures • Wear business/business casual attire • Maintain good posture and minimize fidgeting PRACTICE!
- 61. 61 Presenting – Sounding good • Volume • Keep a steady pace • Slow down! • Take pauses • Inflection • Clarity • Brevity – short sentences • Word choice – avoid jargon
- 62. 62 Taking Questions • Listen carefully • Repeat and summarize question • Answer thoroughly, but briefly • Anticipate questions ahead of time • Deflect back as a possible direction for future research • If you don’t know the answer, admit it!
- 63. 63 Want MoreAdvice? • UCLA Graduate Writing Center (GWC) • http://gsrc.ucla.edu/gwc/ • Located in the Graduate Student Resource Center • Room B11, Student Activities Center • GWC Writing and ResearchWorkshops • http://gsrc.ucla.edu/gwc/workshops/