2. Monday, January 12, 2015
Today was my first day. We had a staff meeting. I got the jest of how the staff
starts their daily/weekly planning in order to effectively run their different roles in the
organization. I learned more about everyone’s role to keep things operating, and also in-
depth information about the organization’s purposes overall. Also, I got a visual of past
Girlfriend Gala (GG) events, which is one of their biggest fundraising events. We viewed
videos about the non-profit organization as well. I am excited about my internship and all
the things I will learn through it! (More about GG enclosed)
Tuesday, January 13, 2015
Today I was introduced to more tasks that have to be done prior to the Girlfriend
Gala. Girlfriend Gala is a table decorating event that raises money for the Dolly Parton
Imagination Library which provides a child with a book per month until they are 5. I
learned about the order forms that will be flowing in as the event gets closer and what I
would have to do with them. I got a chance to view some of the things for the event such
as shirts and event cups. I organized brochures and books provided by the Success by 6
Program which gives me a chance to become knowledgeable on what they are about.
Wednesday, January 14, 2015
I started out organizing files from previous years. Emily Sims, the Program
Director of Success by 6, and I attended a bi-monthly meeting with the Children’s Policy
Council. I will be working under her this semester. Many community officials were in
attendance such as district court judges to DHR employees, social workers to Board of
Education members and many more. I learned more about what it takes for them to
thoroughly plan an event and their goals for the year. I learned about the different roles
and assets each organization provides in order to act on giving back to the community.
Thursday, January 15, 2015
I began my day with errands to Gadsden Mall and Office Max. I retrieved door
prizes for the Girlfriend Gala and supplies for the office. I continued to help Emily
organize some things around the office. We prepared for the first Girlfriend Gala meeting
of the year. During the meeting the panel discussed upcoming settings to take place and
future information to prepare for the event.
3. Tuesday, January 20, 2015
I utilized excel to input data for the Girlfriend Gala. It is helpful to keep with the
finances, payments, and donations. Also, I accessed outlook to pull up the information to
start my task. I labeled pamphlets and handouts for the Success by 6 Program. I learned
about how detailed information had to be in order to make things move smoothly.
Wednesday, January 21,2015
We started the day off with a staff meeting. I helped separate and get together
surveys for the HOME Program. HOME Program helps pregnant teens in Etowah
County. Also, I helped setup for both panel meetings in our boardroom. I did gift bags for
a committee meeting too. I learned about the diverse homes and families this program
helps.
Thursday, January 22, 2015
Emily and I went to the Family Success Center, which is the main office for the
HOME Program and other programs that benefit the community. We covered upcoming
tasks and goals. Also, we organized past and present files.
Friday, January 23, 2015
I made copies for the Girlfriend Gala meeting. I learned how to use a copier as
high tech as the one we have in the office. Also, I updated the decorators and sponsors
contact information using Excel.
4. Monday, January 26, 2015
We started the day with a staff meeting. I put in applications for the Imagination
Library Program into their database so that children in Etowah County can begin
receiving books. The Dolly Parton Imagination Library is where children are provided
with an age-appropriate book from birth up until they start kindergarten.
Tuesday, January 27, 2015
I researched tips on ‘How to Read to Your Child’ for HOME Program classes. I
started looking up creative theme signs for the sponsors for the Girlfriend Gala.
Wednesday, January 28, 2015
I caught up on ideas for the sponsors and emailed them to Emily. I worked on a
few ideas for the menu for the Girlfriend Gala. I have to tap into my creative side to come
up with circus themed names for the food on the menu. We had a lunch work meeting.
Our executive director asked us what we’ve learned and what we looked forward to
during the internship. I also, picked up a door prize for the event.
Thursday, January 29, 2015
We had a Girlfriend Gala meeting. They went over the table placement for the
event. I ran an errand to pick up the Girlfriend Gala cuffs and charms for this year. I
worked on the menu more too.
5. Monday, February 2, 2015
We started the day with a staff meeting. I made the finishing touches on the menu.
I made sponsor signs as well. I updated the table decorator forms. I retrieved more T-
Shirts for the Girlfriend Gala. All of my tasks were emailed to Emily when I finished.
Tuesday, February 3, 2015
I had a to-do list to finish up. I made sure that my finished work was sent to
Emily’s email. I worked on the menu as well. I used Publisher to place the menu options
and add creativity to the menu. I also input Girlfriend Gala sale receipts into Excel.
Wednesday, February 4, 2015
I organized tickets by table for the Girlfriend Gala. I did receipt entry on Excel. I
placed the revisions on the menu using Publisher.
Thursday, February 5, 2015
I made bags for the Children’s Policy Committee. I prepared material for the
HOME Program. I input registration forms for the Imagination Library. I also input sales
receipts and ended my day packing cozies.
Friday, February 6, 2015
I did Children’s Policy Committee bags and worked on a PowerPoint for the
Girlfriend Gala.
6. Monday, February 9, 2015
I input sales receipts and other information about the tables for the Girlfriend
Gala. I worked on the 10 year anniversary PowerPoint more. We had HOME Program
class.
Tuesday, February 10, 2015
I ran an errand for the Children’s Policy Council. I worked on the PowerPoint. I
entered receipts for GG. I unpacked Success by 6 bags and placed books on shelves. I
also picked up a door prize.
Wednesday February 11, 2015
We had class for HOME program. I input receipts.
Thursday, February 12, 2015
I ran errands for door prizes and also dropped off things for the Children’s Policy
Committee. I worked on the PowerPoint more too.
7. Monday, February 16, 2015
I worked on the PowerPoint and input GG sales receipts. I also ran an errand to
drop Imagination Library applications to the Red Cross and Gadsden Public Library.
Tuesday, February 17, 2015
I made more progress with the 10 year anniversary PowerPoint. I got up to 2009,
fives years to go.
Wednesday, February 18, 2015
I made more progress on PowerPoint. Also, input purchases in Excel and filled
orders for pick up and walk-ins.
Thursday, February 19, 2015
I prepared sponsor bags with Girlfriend Gala paraphernalia and tickets. I worked
on the PowerPoint as well.
8. Monday, February 23, 2015
I worked on the PowerPoint the whole time.
Tuesday, February 24, 2015
I searched many CDs and folders for logos from past Girlfriend Galas. I went
over the layout for the introduction of the PowerPoint.
Inclement weather conditions rest of the week. No meetings.
Tuesday, March 3, 2015
I prepared hospital bags for the HOME Program.
Wednesday, March 4, 2015
I filled orders for GFG, walk-ins and call-ins. I worked on the PowerPoint.
Friday, March 6, 2015
I did more of the PowerPoint and made it to 2012. I ran an errand to drop off Gala
tickets and glasses to sponsors. I dropped off signs for lamination. I helped fill orders for
walk-ins. We also played corn toss with the Executive Director and Resource &
Development/Marketing Director versus the interns.
9. Monday, March 9, 2015
We had a staff meeting then I worked on the PowerPoint.
Tuesday, March 10, 2015
I picked up the laminated signs from Observer. I worked on the PowerPoint for a
brief moment. I also input information for the Gala. We had a GFG Meeting with the
Committee. I passed out the itinerary and sign-in sheet.
Wednesday, March 11, 2015
I worked on the Thank You sign for sponsors using MS Publisher. This was my
first time utilizing this office tool. I worked on the PowerPoint and made it to 2013.
Thursday, March 12, 2015
I worked on the PowerPoint.
Friday, March 13, 2015
I worked on the PowerPoint and finally finished. It was so big it took forever to
save. I filled orders for Preview Day tickets and input the transactions into Excel.
10. Monday, March 16, 2015
Today I inputted, alphabetized, updated and grouped sales receipts. I also was
asked to pick my five favorite tables to feature on Talk of Alabama. I had lunch with my
director, Emily, to discuss the upcoming series of events for next week’s gala.
Tuesday, March 17, 2015
I worked on revising the Thank You sponsor sign and getting it sent in to be
printed.
Wednesday, March 18, 2015
I made a list of purchased cups for the gala and emailed it Emily. This helps us
know bought a tumbler for the gala. The tumblers are the only way they can receive wine
during the event. I input receipts into Excel. I also ran an errand to Lowe’s. Emily and I
gathered things from the shed for the gala to be organized. I made a template for the wine
server name badges then counted and confirmed last year’s badges that was left over with
this year’s list. I download the templates from Avery to prepare ideas for the sponsor,
guest and staff name tags for the reception.
Thursday, March 19, 2015
I revised the sponsor thank you sign for the final printing on the huge poster
board. I input receipts and assisted with purchases. I started on the name tags for the
reception.
Friday, March 20, 2015
I started by saving the PowerPoint to a jump drive to be transferred to the
projector computer for a test run. I got the door prizes laid out to be put in the door prize
drawing baskets. I made final adjustments to the name tags for Preview Day.
11. Spring Break
Monday, March 23, 2015
I input sales receipts. I helped with GFG Preview Day ticket purchases. I ran an
errand for GFG door prizes. I helped with the door prize baskets. I load, transported, and
unloaded things for the GFG to Convention Hall. I worked on name tags and the
hostesses assignments. Once those were emailed I printed them. I came up with the idea
of using one of the popcorn box decorations as the door prize stud holder for the drawing.
I put the PowerPoint on the projector and there was an error. The tech guy is expected to
come in tomorrow to fix the problem. Finally, we went to Convention Hall to help set up.
Tuesday, March 24, 2015
We had a staff meeting to discuss the series of events for the next few days. I
helped with purchases for walk-ins and call-ins. I converted the color codes on the name
tags to match the gala’s logo. Once that was done I printed and packed them up for
transported. I made the door prize ticket sticker for the popcorn box. The other intern and
I punched holes in the sponsor pennants to be strung up in the Convention Hall lobby.
We also cut out table signs with the table’s theme and decorator on it. I helped with the
door prize baskets again. The other interns and I went out to dinner on the company. We
used tulle to decorate apple baskets for the silverware and gifts that will be given at the
reception and day of gala.
Wednesday, March 25, 2015
Today is the day of the reception! The tech guy came in early to try to repair the
PowerPoint which I ended up making adjustments to because we had so many issues with
it. I helped with the door prize baskets. We ran an errand to drop off things to Convention
Hall. We had to separate the cups between the food lines and wine rooms. We brought
the boxes of wine, projector and laptop, and more to be set up from the office. We opened
and laid out the top hats and clown bowties for the servers and hostesses. We placed
cozies out for the beer stand. During the reception, I was a wine server to begin with then
I manned the beer stand. Afterwards we cleaned up.
Thursday, March 26, 2015 – GIRLFRIEND GALA DAY IS HERE!!!!!!!
Today we made last minute transporting of goods for the gala. Before Preview
Day started we cut on all the lights on the centerpiece of each table with lights. We put
cozies and candied apples on each table placement. During Preview Day, I sold door
prize tickets for the basket drawing and when it was time I brought the basket out to hold
it up. After Preview Day, we cleaned up and went to lunch. The main event started at 6
but we had to be there at 4:30 to prep for our roles. All interns were basically on stand-by
to run if a committee or staff member needed anything. Eventually they let us free to
enjoy the show and the actual event. A fire-eater performed and other acts just like the
big top. The event turned out amazing and everyone had a great time.
12. Monday, March 30, 2015
Emily and I separated and cleaned what was left from the gala on Thursday. The
office was closed Friday due to the fact we pulled 12 hour shifts the whole we in
preparation of the gala and its occurring events. The remainder of my time was spent
inputting Dolly Parton Imagination Library applications into the system so that children
in the county could start receiving their books.
Tuesday, March 31, 2015
Today was spent cleaning up and looking at the DVD from the Girlfriend Gala.
Wednesday, April 1, 2015
Today I worked on my internship binder by printing the hard copies of the work I
have done this semester so far. Most of my work was done for the Girlfriend Gala this
past week. When doing most of my projects I learned how to use Publisher more. I never
used this program prior to this internship. Some of my projects were blown up but I
printed them on legal paper to fit into the binder. Also, I laid out the mats that we got
from Cintas out to dry.
Thursday, April 2, 2015
I worked on my internship binder more. I also ran an errand to drop the dried
Cintas mats back off to the company. I cleaned my desk area as well.
Friday, April 3, 2015
I worked on my internship binder. Also, I folded forms, labeled, and stamped
them with another intern.
13. Monday, April 6, 2015
I rode with a member of the committee to drop off Thank You week items to
Riverview Medical Center. Thank you week shows appreciation to the organizations that
have given, received, or been apart of the community goals that United Way push each
year. I worked on my mileage forms for submission. I organized information that had to
be mailed by bulk.
Tuesday, April 7, 2015
Today was the annual meeting. Members from other organizations were there to
see what the finances and help that United Way has received from the community has
done. Awards and recognition were given as well. Lunch was provided and we learned of
the success of United Way’s 2014 focal points had on the community. Also, I summed up
my mileage and turned in the paper work. I printed my PowerPoint that I worked on for
the Girlfriend Gala for my internship binder and finished working on that. I began
labeling flyers for an educational training provided by Success by 6 and Alabama Public
Television. Ended the day with a staff meeting to debrief the annual meeting and give
feedback on how we felt about the food, venue, and program.
Wednesday, April 8, 2015
I started off finishing up labeling the APT training flyers with the company’s
address and the address of local and surrounding area daycares and head starts. I ran an
errand to the Post Office and got lost. Emily and I went to a Children’s Policy Committee
meeting. We stopped at Gadsden Mall and set up the Child Abuse Prevention table.
Thursday, April 9, 2015
Today, I added up all my hours and I have 243 hours and 18 minutes, leaving with
seven hours. My last day will be Tuesday or Wednesday because our directors want to
treat us to a farewell lunch. I really enjoyed working alongside such great, warm-hearted,
giving women. Also, my fellow JSU interns were a pleasure to meet and work along
with. Emily and I cleaned up and stored some Girlfriend Gala things into the shed. I also
separated Success by 6 umbrellas for certain committees. We had a debrief meeting with
the steering committee of the Girlfriend Gala.
14. Monday, April 13, 2015
Today we had a staff meeting. We also discussed our last days. I printed out more
material for my internship binder as well.
Tuesday, April 14, 2015
Today I complete my hours for the semester. I made an errand to Cintas. I printed
and cut out the Thank You cards for Emily to write and send off.
Thursday, April 16, 2015
I met the staff and other interns at Tre’ Ragazzi’s in Gadsden for our final lunch
meeting.
