13. Do
“Could you send Sally your report draft?”
“I’ll send you comments by the end of the
month”
“Would you get with Harry to work on that
draft to bring to the meeting?”
“Please restart your computer”
“Lunch is served from 11-2, let’s eat!”
16. File
Two types of e-mail that can be filed:
1) I must keep this
2) I want to keep this
6 Yrs Contracts
1 yr Temp
6 mths
1 mth Sent
Memos
Saved
Mail
17. Min Max
Creating Smart Folders
Define Order Start Small
18. • Set up Smart Folders in Outlook
• Take 20 minutes and PROCESS your e-mail
(starting with the most recent)
• If not complete in 20 minutes: Move remainder
of e-mail to a folder
• Only when Inbox is empty: Go to your top priority
smart folder and begin responding to or acting
on the e-mails
Getting Started
19. Wrap Up
Check e-mail in spurts, NOT constantly
Process to zero
Ninja move for every e-mail
Use your Smart folders for success
Editor's Notes
You’re each here for a different reason. From what I learned over the years, there seem to be four main problems that contribute Inbox overflow. I’m guessing some of you have volume issues, you just get too much e-mail. You try to keep up, but really, you just get to those important ones or feel behind on your responses.
Some of you have “normal” volume, but your issue is that you have a job that only allows you to check e-mail a few times a day/week. So when you do check, you’ve got TONS and are likely to ignore anything that’s not high priority.
Then there are the procrastinators. That was me! They always get to those high priority e-mails, but those that can wait sit in their inbox until a slow Friday afternoon when you go crazy and play catch up.