How to write a Tender (Example)

COURSE NO : IPE 4208
COURSE NAME : BUSINESS COMMUNICATION
SESSIONAL.
Submitted by-
ID :13.02.07.106 Year / Sem : 4th
/2nd
Section : B
Department : MPE(IPE)
Ahsanullah University Of Science & Technology

Corporate office: house 23, 62 shantinagar, Dhaka 1217. Tel:+8801706048507, Email: info@IIPL.com,
Web: www.ioliteincorp.com
Iolite Incorporation
62, Shantinagar
Dhaka 1217
Table of Content
Section Contents
Section A 1. Tender invitation Notice
2. Cover Letter
Section B 1. Executive Summary
2. Certification
3. Quotation
4. Terms & Condition
Section C 1. Contract Agreement
2. Tender Security Transection
Section D 1. Bank Solvency Certificate
2. Trade License
3. Income Tax Certificate
4. VAT Registration Certificate

62, Shantinagar
Dhaka 1217
Section A
Tender Invitation Notice
Cover letter

62, Shantinagar
Dhaka 1217

62, Shantinagar
Dhaka 1217
10th
July, 2017
Senior Manager
Procurement & Supply Chain
Save the children international
House 35, Road 43, Gulshan-2
Dhaka 1212
Subject: Application for attending the tender of invitation against the tender “Package I”
Dear sir,
In response to your tender advertisement in “The Daily Star” published on 7th
July of following
month, I Engr. Aquib Rahman, assistant manager of Iolite incorporation is very much pleased to
inform you that my company aligns well with the requirements of package no 1 that you asked.
Covering all the relevant information required, this proposal will help you to know about our
history and work experiences. We are highly passionate to get the job. So, this proposal will help
you to believe that we are worthy of your work. All the terms and conditions for delivering goods
along with product specifications are given for further inquiry.
I, therefore, request you that by considering the given enclosures, you will favor us with your work
order. We are looking forward to your reply
Sincerely yours,
Aqib
Aquib Rahman
Assistant Manager
Iolite incorporation
Enclosures:
1. Trade License
2. Income Tax Certificate
3. Vat Registration
4. BSTI Certificate
5. Other required Documents

62, Shantinagar
Dhaka 1217
Section B
Executive Summary
Certification
Quotation
Terms & Condition

62, Shantinagar
Dhaka 1217
Executive summary
Iolite incorporation Pvt. Ltd is one of the digital equipment provider and related problem
solution company of Bangladesh established in 2007. From then the company is moving forward
with its excellency in its works
IIPL is the leading company in respect of solving digital equipment problems in Bangladesh. The
company has a good record of performance in this field. The company has awarded with the best
company award in 2016.
Vision
IIPL is to “Achieve Excellence to become one of the leading company in Asia”. To meet the
corporate goal, IIPL has set four objectives, namely : Leadership, Efficiency commitment,
Structural growth, Expansion.
Over the coming years, IIPL aspires to continuously develop and produce innovative products,
services that satisfy emerging customer needs
Manufacturing Practices
IIPL uses a cluster of programs, politics, processes to prevent error and defects. IIPL strive to
establish a quality culture in which necessary steps are taken to prevent any risk on quality. An
effective system for monitoring is used to get early warning of emerging quality issues
To assist in maintaining a consistent level of quality IIPL use only top category equipment from
the best global providers.
Quality
IIPL is committed to providing products and services that meet customer requirement. Each
employee of the company is committed to this goal. We strive to ensure a higher level of
customer satisfaction.
When comes to quality IIPL uses its total resources if needed. Each employee is responsible for
the quality of product he or she maintain.

62, Shantinagar
Dhaka 1217
Corporate Social Responsibility
IIPL has an enduring commitment to fulfill our responsibilities. Our CSR expand beyond our
products, work environment. The people of IIPL believe in sharing of prosperity with mankind.
IIPL strongly believe the fruitfulness of new technology and products should not be limited to a
fraction of people. Rather than that it should be used for all of mankind’s prosperity.
Our CSRs always are
 Committed to environment
 Committed to safety
 Committed to employee
Certification
IIPL has achieved ISO 9001, ISO 14001, BS OHSAS 18001, FSSC 22000, SA 8000 and ISO
10001 certification standards.
If you have any inquiry about company’s certificates, feel free to contact with us.

62, Shantinagar
Dhaka 1217
Quotation
Proposed Tariff List:
Item Name Price per unit Quantity Proposed Price
(BDT)
Cannon A4 image runner 1024 BDT 95,000 1 pc 90,000
Canon IPF 780 M40 MP BDT 45,000 1 pc 40,000
HP Lp Leaser jet BDT 60,000 1 pc 57,000
Canon IR-8500 BDT 1,00,000 1 pc 92,000
Grand Total 3,00,000 4 pcs 2,79,000
Market Price: BDT 3,00,000
Proposed Price: BDT 2,79,000
Service Warranty: 02 years
**(N.B.: All tariffs are converted from Dollars)

62, Shantinagar
Dhaka 1217
Terms & Condition
Approval of Deliverables: The samples of all products are needed to be approved by the clients
representative.
Basic Contract Price: One third of the total price are to be paid before the transection of products
if the contract is accepted.
Completion Period: The completion of delivery will be done in maximum of 30 days.
Payment terms: All payments are to be made in A./C pay check in favor of IIPL.
Sincerely Yours,
Aquib Rahman
Assistant manager
Iolite incorporation Pvt Ltd
62 shantinagar, Dhaka 1217

62, Shantinagar
Dhaka 1217
Section C
Contract Agreement
Tender Security Transection

62, Shantinagar
Dhaka 1217
Contract Agreement
This agreement made between IIPL and Save the children international.
Whereas the procuring entity invited tenders for certain goods and has accepted a tender by the
tenderer for the supply of those goods in sum of BDT 2,79,000/- only.
Agreement witnesses as follow:
1. Words and expression have the same meaning as they are respectively assigned to them.
2. In consideration of the payment to be made by the procuring entity to the tenderer as here
in after mentioned, the tenderer hereby covenants with the procuring entity to provide the
goods and to remedy defects there in conformity in all respects with the provision of the
contract.
3. The procuring entity hereby assure to pay the tenderer in consideration of the provisions
of goods. The contact price or such other sum as may become payable under the
provision of the contract at the times and in the manner prescribed by the contract.
For Procuring Entity
Senior Manager
Supply chain
Save the children international
For Tenderer Entity
Aquib Rahman
Assistant manager
Iolite incorporation
Witness signature
Mr. XYZ
Deputy Inspector General
Bangladesh Police

62, Shantinagar
Dhaka 1217
Tender Security Transection
In consideration of the tender security BDT 70,000/- has been deposited to Standard
Chartered Bank gulshan branch by pay order in favor of save the children international.

62, Shantinagar
Dhaka 1217
Section D
Bank Solvency Certificate
Trade license
Income TAX certificate
VAT registration certificate

Standard Chartered Bank
32 House building
67 gulshan avenue Dhaka 1212
Tel: 7215698
Email: stb38@gmail.com
Ref: ZHEE/DHK/2017/11 Date: July 9, 2017
SOLVENCY CERTIFICATE
This is to certify that Aquib Rahman of House No. 32; Block B; 3rd Floor;Shantinagar, Dhaka, in
favor of IIPL has been maintaining a business bank account no. 11085413 with us. The present
balance of the account is BDT 24,586,100 (Two Crores Forty Five Lakhs Eighty Six Thousand
One Hundred taka only) as on 9th July 2017.
We know that Mr. Aquib Rahman is financially solvent to bear all the business related expenses
of his company IIPL.
Authorized Signature
Rokon
Md. Rokonuzzaman
Branch Manager
Standard Chartered Bank

62, Shantinagar
Dhaka 1217
Trade License
Trade license has recently been re-issued for IIPL by Dhaka South City Corporation on
July 01, 2017 under word no. 40.
• Trade License No: 10-0202
• Issue No: 106
AHKJaq
Signature

62, Shantinagar
Dhaka 1217
Income Tax Certificate
Income Tax Certificate has been issued by National Board of Revenue under jurisdiction of Taxes
Circle- 306 (IIPL), Taxes zone- 10, Dhaka. Taxpayer’s Identification Number for IIPL is
3681652787 on 15.07.2017.
Seal & Signature

62, Shantinagar
Dhaka 1217
VAT Registration Certificate
Value Added Tax Registration is carried by Dhaka South City Corporation for Elegant Enterprise
on 31st June, 2017
856472
AHKJaq
Signature

How to write a Tender (Example)

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