This document provides instructions for posting an event on the UCLA Anderson Office of Alumni Relations website. It outlines the steps to log in to the event administrator site, create a new event by entering required information such as the venue, description, organizer details, ticket pricing, and payment options. It also notes options for saving an event as tentative to complete details later without it appearing publicly, and explains various form fields and their purposes.

1. How to Post an Event
UCLA Anderson Office of Alumni Relations
Event Toolkit

2. Login to alumni website using your alumni credentials
https://sites.anderson.ucla.edu/apps/alumni/admin/login.aspx

3. Login to event system administrator site using chapter credentials
https://sites.anderson.ucla.edu/apps/alumni/admin/login.aspx

4. Click on New Event

5. Begin to enter new event info or copy from a previous event
Note: When copying details from a previous event, be sure to update all information. Red
asterisks indicate required fields.

6. Fill in event venue and address information
Note: For international events, select Non-US first and then choose the appropriate country.
Provide complete address so that map feature works correctly.

7. Add event description by typing content
or copying and pasting into the text box
Note: Pasting from websites and Microsoft Word can cause formatting issues. Contact your Chapter liaison
for technical assistance.

8. Add Organizer Info

9. Ticket & Registration Info
• Event Pricing: To Be Determined
Shows TBD for a ticket price when using Buy Ticket payment types. Use of this feature
is discouraged since registrations cannot be processed while this is active.
• Guests: Allow Non-Anderson Guests
Creates the Others ticket type on the Event Details Page. Guests of current
alumni/student registrants are always allowed by the system.

10. Paid Event – Choose a Buy Ticket option
•Buy Ticket – other does not capture
registration in OAR system. Use only for paid
events with outside registration systems.
•Door Price Premium is not working properly.
Talk to your chapter liaison for workaround.

11. Pricing
• As UCLA Anderson is now financially self-supporting, we expect our
Chapters to also operate under this model.

12. Free Event – Choose a Free w/RSVP option
•Free w/RSVP - external does not capture
registration in OAR system. Use only for free
events with outside registration systems.
•None - Promote Only creates informational
event page only. Talk to your chapter liaison
before using.

13. Total Number of Spaces
•Buy Ticket – PayPal
•Buy Ticket – At Door
•Free w/RSVP
Use with

14. Alternate RSVP or Payment Page
URL Link
•Buy Ticket – other
•Free w/RSVP - external
Use with

15. Special Instructions
•Enter additional logistical details in this section, if needed.
•It will appear in the event confirmation email only.

16. Event Metrics
Note: OAR uses these metrics to classify and track alumni engagement. OAR staff will complete this section.

17. Tentative
•Allows you to save new event after completing only event logistics and address
fields. Useful in cases when all event information is not yet available.
•All required event fields have to be completed before event can be saved if this
option is not used.
•Prevents event from appearing on public calendar.
•Using this feature allows marketing and registration processing for private
events not publically displayed on calendar.

18. Save Changes
•When all event details are complete, click “Save Changes”.
• A confirmation message will show that the event was saved successfully.