If you are a QuickBooks user, you understand the importance of keeping all the previous data in one place. Also, removing some crucial statements like reports, reconciled statements, and audits can have a negative impact on your organization. Hence, archiving QuickBooks data is the best way to keep everything in one place. This blog will explain how to archive QuickBooks data in your system.

1. ARCHIVE
QUICKBOOKS
DATA

2. How to Archive QuickBooks Data By
Using Condense Data Utility
If you are a QuickBooks user, you
understand the importance of keeping all
the previous data in one place. Also,
removing some crucial statements like
reports, reconciled statements, and audits
can have a negative impact on your
organization. Hence, archiving QuickBooks
data is the best way to keep everything in
one place. This blog will explain how to
archive QuickBooks data in your system

3. Simple Methods to Archive Data in
QuickBooks Desktop
If you are working on QuickBooks Desktop, there is no option to
archive data in the menus. However, there are alternative ways you
can archive data in QuickBooks.
Condense Company Files to Archive Data In QuickBooks
You can condense your data to close all transactions and save them as journal
entries. However, since you kept all the transactions, the company file got large
in size, which could affect the performance. Condensing company data assists
you in lessening the size and enhancing the performance. Here are two methods
you can opt for to archive data.

4. Condense data while keeping all bank transactions
Let me guide you through how to condense data, having all
transactions
1. First, go to the File and choose the Utilities option.
2. Now, choose Condense Data.
3. Keep all transactions, but delete audit trail information to date.
4. After that, press Next.
5. Lastly, go to the Close option after completing the process.

5. Condense data by deleting selected transactions
Follow the steps to condense data by deleting selected transactions.
1. First, go to the File and press Utilities.
2. Now, enter to the Condense Data.
3. Select "Remove the transactions you select from your company file" and press
Next.
4. Press the transactions you want to delete and click Next.
5. Afterwards, choose how transactions would be summarized and press Next.
6. press How inventory should be condensed and go to the Next option.
7. Next, choose the recommended transactions you want to delete, then press
Next.
8. Pick the List of Entries you would like to delete, then go to the Next option.
9. Lastly, press Begin Condense, wait for the complete process, and go to the
Close option.

6. Thank's For Watching
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