Well thought-out inventory management processes can reduce costs and save significant time throughout your organization. In this presentation, Ultra provides best practices overview to streamline inventory, and the webinar showcases resources needed for manual processing. See how inventory workflows and processes can be improved with dedicated inventory systems.

1. W E B I N A R
I N T U I T I V E , C L O U D B A S E D ,
I N V E N T O R Y M A N A G E M E N T
S O F T W A R E
Hidden Costs of Inventory Spreadsheets

2. Ultra Consultants Confidential
W E L C O M E
T O D A Y ’ S A G E N D A
GEORGE TRUDELL
 30+ Years Experience
 15 years in Industry
 ERP Implementation
Management
 Corp Director of Supply Chain
 Divisional Planning Manager
 Strategic Planning
 Master Scheduler
 15+ years in Consulting
 Brought BPI to Ultra
 ERP Selection & Implementation
= 100’s Companies
 Cloud ERP
 Overview of Ultra Consultants
 NETSTOCK Presentation on
Inventory Management
 Question & Answer
T O D A Y ’ S H O S T

3. PRESENTATION GUIDELINES
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 Question & Answer
 Last 5 minutes
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4. ULTRA CONSULTANTS
11/30/20174
OVERVIEW OF

5. U LT R A C O N S U LTA N T S - O V E R V I E W
O v e r 3 0 0 S u c c e s s f u l P r o j e c t s
1 0 0 % F o c u s e d o n M a n u f a c t u r i n g
a n d D i s t r i b u t i o n
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C l i e n t s T h r o u g h o u t N o r t h A m e r i c a
ULTRA’S FOCUS AS A VALUED PARTNER
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U LT R A C O N S U LTA N T S - O V E R V I E W
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7. U LT R A’ S P R O V E N M E T H O D O LO G Y
YOUR BUSINESS TRANSFORMATION LIFECYCLE
Ultra’s Service Value Tracks
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8. U l t r a C o n s u l t a n t s h e l p s c o m p a n i e s a c h i e v e
d e s i r e d b u s i n e s s o u t c o m e s :
11/30/20178
U LT R A C O N S U LTA N T S
 Improved operational performance
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STEP-BY-STEP PROCESS TRANSFORMATION

9. I N T U I T I V E , C L O U D B A S E D ,
I N V E N T O R Y M A N A G E M E N T
S O F T W A R E
Ultra’s Take on NETSTOCK

10.  Strength is forecasting and inventory planning, creating POs, Safety
Stock (based on service levels), and forecasts. Resulting in projected
inventory levels.
 Easy to understand Inventory Analysis (excess, obsolete, and under
stocked).
 Vendor KPIs.
N E T S T O C K O V E R V I E W K E Y F E AT U R E S A N D F U N C T I O N S

11.  Most ERPs are weak in this area.
 True cloud solution.
 Very inexpensive! Based on value of inventory (could be less than
$500 per month).
 NETSTOCK provides integration to the ERP.
 Sales history is uploaded from ERP.
 Forecast, Safety Stock, and Recommended POs go back to ERP.
W H Y N E T S TO C K ?

12. W E B I N A R
I N T U I T I V E , C L O U D B A S E D ,
I N V E N T O R Y M A N A G E M E N T
S O F T W A R E
Hidden Costs of Inventory Spreadsheets

13.  Importance of standardizing on multiple tools to manage
business systems
 The disadvantages of using manual methods, spreadsheets to
track inventory
 Building business processes to improve traceability and
inventory control
TO D AY ’ S TO P I C S

14. TO D AY ’ S S P E A K E R
14
V ic e Presid ent – S ales, North A merica
Russ has founded and built two successful ERP VAR
businesses and has been involved with more than
1,000 ERP implementations. Most recently he was a
Director of Sales at a leading Sage 3rd party software
publisher in the SaaS space.
.
R U S S G R A F

15. H O W D O S M B S M A N A G E I N V E N TO R Y ?
15
It should be noted there is a difference between:
Inventory Control and Inventory Replenishment
 Accounting software
 ERP system
 Excel

16.  Inventory Replenishment
Inventory Control
Receiving Inventory Pick, Pack & Ship Counting (Stock Take) Labeling
Ordering ExpeditingForecasting
Responsibility: Manage the physical product
Responsibility: have the right stock at the right place at the right time
Inventory Replenishment

17. W H AT A B O U T T H E I R E R P ?
17
Businesses are relying on Excel spreadsheets
to handle critical calculations that guide purchasing.
 Does the ERP lack inventory functionality?
 Does the ERP have inventory tools that are insufficient?

18. W H Y U S E E XC E L A N D S P R E A D S H E E T S ?
18
 Ease of use and availability
 Familiarity with Excel
 Manages somewhat complex calculations
 Ability to manage inventory with current tools

19. W H Y U S E E XC E L A N D S P R E A D S H E E T S ?
19
 Should a spreadsheet handle your critical calculations
 What was it designed for?
 Why is it so popular?

20. 20
A 2008 study fount that 88% of business
spreadsheets contain errors.

21. W H AT A R E YO U M I S S I N G W I T H E XC E L ?
21
EXCESS PRODUCTIVITYSTOCK-OUTS

22. D ATA A C C U R A C Y I S K E Y
22
 Stock balances
 Sales data
 Supplier order constraints
 In-progress transactions
 Outstanding POs
 Customer orders
 Internal transfers

23. D ATA C O N T R O L M AT T E R S
23
 Who manages the spreadsheet?
 Is it one person?
 Does anyone else know how to edit or add data?
 Can anyone else create or decipher the calculations?

24. D ATA C O N T R O L I S S U E S
24
 Where do the errors come from?
 What happens if the spreadsheet manager is out sick?
 What if they take a job elsewhere?
 Who would take over the spreadsheet?
 Can they make sense of it?
All of this prevents you from understanding
what’s really going on with your inventory.

25. D ATA S Y N C H R O N I Z AT I O N
25
 How can you be sure your data is properly synched?
All transactional data must be pulled
at the same time, or there will be errors.
This is easier said than done!

26. “At every organization there exists at least one spreadsheet
that is absolutely vital, it is usually emailed around every morning,
and it is almost always called ‘something-something-MASTER.xls’.”
- Jordan Skole

27. D ATA & R E A L W O R L D C O M P L E X I T I E S
27
 What info do you need to get the answers you want?
 Lead time
 Classification
 Safety Stock
 Order Cycle

28. D ATA & R E A L W O R L D C O M P L E X I T I E S
28
 Your spreadsheet attempts to include:
 Increasingly complex data sets
 Time-phased purchases, transfers, and sales
 Special rules for discrete items
 Safety stock calculations

29. D ATA & R E A L W O R L D C O M P L E X I T I E S
29
 Do you have unique complexities?
All these inputs and complexities
are what you need to produce accurate orders.

30. D ATA & R E A L W O R L D C O M P L E X I T I E S
30
 Do you have unique complexities?
 Central warehouse and subsidiary locations
 Sales history links to new products with established forecasts
 Bill of materials and kitting of products accounted for
 Errors are identified and accounted for

31. 31
Whether you’re on a spreadsheet, using your
ERP’s functionality, or using an add-on application,
what you’re really after are…
…optimal order recommendations

32. 32
We define optimal inventory like this:
The lowest possible inventory value with
the highest possible service to your customers

33. O P T I M A L O R D E R R E C O M M E N D AT I O N S
33
 Safety stock
 How are you calculating
 Are you utilizing best practices
 Are you taking into account different scenarios?

34. 34
Managing inventory on a spreadsheet is
clearly full of problems and challenges.
So what’s the solution?

35. I N V E N TO R Y M A N A G E M E N T S Y S T E M S
35
 An IMS is an application that:
 Factors in the complexities
 Integrates with your systems
 Takes out the error-prone process

36. I N V E N TO R Y M A N A G E M E N T S Y S T E M S
36
 An IMS is an application that features:
 Inventory dashboard
 KPIs to identify trends
 Exception-based reports
 Policy setting tools

37. 37
Supply Chain Management is filled with complexities,
but a good IMS gives you a way to handle them.

38. I N T R O D U C I N G N E T S TO C K
38
 Our app is designed for small and medium-sized businesses:
 Cloud based
 Remote installation
 Low price

39. I N T R O D U C I N G N E T S TO C K
39
More than 1,000 businesses use our app across
the world to create smarter purchase orders that
keep inventory at optimal levels…
…no spreadsheet required.

40. I N T R O D U C I N G N E T S TO C K
40
“Let's just say: one warehouse location benchmark of
excess stock was $650K. I'm now down at $328K. So if
we're paying $600 a month and I've dropped $300K in
excess stock in six months?
Seems like pretty simple math to me.”
- Justin Dudley
Logisitics Director of TruAudio

41. I N T R O D U C I N G N E T S TO C K
41
“We just don’t have stock-outs anymore…
I couldn’t run this business without it.”
- Mike Ellery
President of Warwick Hanger

42. I N T R O D U C I N G N E T S TO C K
42
“The type of information that is provided is fantastic.
Being able to know quickly, these are my top priorities
that I need to focus on…
I live off the dashboard in NETSTOCK.”
- Jeff Whitehouse
Director of Purchasing / QC Manufacturing

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46. 46
T H A N K YO U !
Thanks for joining us
today! To learn more
about NETSTOCK:
www.netstock.co
Russ Graf
russ@netstock.co
(602) 418-6045

47. 11/30/201747
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48. 11/30/201748
QUESTIONS?
WE HAVE ANSWERS.

49. 11/30/201749
C O N TA C T I N F O R M AT I O N
DYLAN HOWARD
Business Development
Manager at Ultra
dhoward@ultraconsultants.com
4 8 0 - 5 2 5 - 6 1 8 6
RUSS GRAF
Vice President – Sales,
North America at
NETSTOCK
6 0 2 - 4 1 8 - 6 0 4 5
russ@netstock.co

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T H A N K YO U !