Google apps have increased productivity by 10x at UB. Over 1 million documents are now stored on Google Drive. Lotus Notes has been retired and all users have been converted to Google Apps. Google tools like Hangouts, Chromebooks, and digital signage have replaced older technologies and reduced costs. New business applications have been created using Google technology that are simple, intuitive, and accessible from any device. Adoption of Google apps at UB now exceeds industry benchmarks and has transformed the company into a digital business.

1. Google Transformation
Overview of achievements @ UB

2. ● Increased productivity by 10x
● Simple and intuitive
● Modern dynamic features
● Flexible, modern App development framework
● One ecosystem
Gmail Drive Social Develop 10xMobile
=
2
Our vision for a Digital Business

3. 2012 2013 2014
KP Going Google
700 Users
converted.
35 Gurus
managed change.
Going Google
2015
KP Living Google
Lotus Notes
databases
converted to 50
Google Apps/
Drive
25 Content
Managers.
UB Going Google
4100 users
converted by 160
Gurus. UK, NE,
India, Saudi,
Nigeria, Partners.
UB Living Google
Functional Drives
1200 Competition
entrants
>1100 G+ users
700k Drive Docs
Hangouts
UB Living Google
3000 Lotus Notes
databases
converted to
Google Apps/Drive
UB Living Google
Conversion of final Apps
Functional Drives in NE
Projects Framework
Material Design
UB Living Google
Retirement of Lotus
Notes
Innovative new Apps
Google Citizens
Living Google
3
Our journey
2016+
Living Google

4. Carlisle
Aintree Harlesden
Wigston
Manchester
HalifaxTollcross
Lagos (3 sites)
(Nigeria)
Riyadh (Saudi
Arabia)
Kala Amb
(India)
Nieppe
(France)
Vertou
(France)
Zaandam
(Netherlands)
Lambermont
(Belgium)
UK
Ireland
UBENA
ROW
Delhi
(India)
Genpact
(India)
TCS
(India)
Hayes
GBG (Belgium)
Nanterre
(France)
High Wycombe
Liverpool
Ashby MDC
Dublin
Hillsborough
Bucharest
(Romania)
4
Connecting everyone, everywhere

5. The Drive to Drive. Migration off Lotus Notes databases; Guru training;
Treasure hunt competition; Functional Drives; Apps Script Applications;
Transformation Labs; Softwatch; User Stories create virtuous circle
LINK
How?

6. Google Adoption
Drive
There are over 1M documents on Google
Drive. UB are in the 90+ percentile for
Google usage when benchmarked
externally. We are now a ‘digital’
business with Google technology
overtaking Microsoft on premise. To see
how your function compares see the
Appendix. Google also helped facilitate 6
conferences in the last year.
Functional Drives are now utilised across
all departments. We are also adding the
‘Drive Ownership Transfer Tool’’ app to
automate ownership transfer and
maintain structure. We also renegotiated
our Google licences and now have
unlimited storage.
50 people simultaneously collaborating
6

7. G+ is a secure social platform that we
have now implemented across all of UB
with 4100 users having access. We have
been recognised for our use of social
media, with Google publishing an official
Blog on our MAD day.
Google +
Hangouts
Video conferencing has never been easier.
Share with 25 locations simultaneously.
Adding Chromebox for Meetings (CFM)
equipment turns any meeting room into a
modern VC. All UB sites have at least
one. We use 5500 hours per month on
Hangouts (c.£’000k saving). You can also
join Hangouts from any device from
anywhere and even dial a phone into the
Hangout.
HANGOUT
EQUIPPED
No need for Webex and BT MeetMe
7

8. Transformation Labs
Hangouts on Air
We introduced Hangouts on Air in 2015.
Several Exec members have used this
(YouTube/G+/Hangout) technology to
broadcast to the 100s of people in their
function for FREE. This previously cost
£’0k each time. You will need training,
rehearsals and a studio set-up. They are
now used on a regular basis by some
functions > 25 in 2016.
We started running Transformation
Labs in 2015. Group Comms,
Procurement and parts of Finance took
part. These workshops facilitated
improved ways of working and new
technology solutions.
Inspire
Explore
Prototype
Roadmap
8

9. Digital Signage
Using low cost Google Chrome
devices to centrally manage digital
signage screens across all of our UK
sites and offices.
9
Chromebooks
‘Disposable’ ultra low TCO laptops
trialled successfully across 30 users.
Totally secure; virus checker built
in; fast; light; 6s boot up; centrally
managed; don’t retain any data; no
build; no windows; no local support
required.
https://www.google.com/intl/en_uk/chromebook/

10. Business Applications
We built 30 new simplified modern
applications across various functions. You
may be familiar with MyHR, Oracle
Compliance, UB Projects, Investment
Approval, Investment Reporting &
Forecasting, Product Hold, CIM etc. These
were built using UB innovative Frameworks
- no licence required for unlimited users.
Place
your
scree
nshot
here
Exiting Lotus Notes
The old Lotus Notes technology has finally
had its day*. We are unique among
companies in actually managing to do
this. Coca-Cola, Premier, Waitrose and
John Lewis have been trying
unsuccessfully for many years to retire
Lotus Notes.
2007 20132011
3000
2014
619 283 211
2016
10

11. Shine and Polish
Sponsored by Group Comms a full
modernisation of the Google business
applications is underway with Material
Design being applied throughout. This also
provides responsive design so the
applications work on mobile devices. You
will see improvements to icons and
applications. Now being branded to pladis
IS Cockpit
We have developed a full administration
dashboard to monitor performance,
usage and service across all of the
Google estate. This collates all the
information into one dashboard.
11

12. Measuring
Transformation
Softwatch has been used to measure
actual time spent using Google vs
Microsoft. Since Google was
introduced there has been on
average 5-10 minutes reduction in
overall time spent per user per day.
This equates to c.300 - 600 man
hours per day across UB*.
Google Analytics
Digital initiatives are typically
measured using Google Analytics.
All of the UB business applications
are monitored using this same
technology. See how P&D is
ramping up during appraisal season.
12

13. ● Drive, Editors, G+ adoption is great!
13
Adoption @UB* vs peer companies

14. The pilot demonstrated that it is feasible to produce an end-to-end reporting solution
based on extracting data directly from SAP, loading it into BigQuery, and then to
generate the required reports from that data - PROJECT ON HOLD 14
Big Data