1. Green Belt Project Presentation
Project Title: Lean worksheet (Auto-calculate excel spreadsheet)
Name: Suzana Mohd Jizan
Department: QA/QC
Designation: Laboratory Supervisor (Validation)

2. Thank You
Chronology (Define issues)
1. Excel spreadsheet used as quick guidance
*UDE : non validated
non cell trigger  missing data/info/OOS
simple layout  not comprehensive
2. Submit raw data to Lab supervisor (results vs.
quick guidance)
3. Transfer results manually in to ws (*when
requested by lab supervisor)
*UDE : time consuming, tedious job  non-written
ws is accumulated
4. Submit written ws to Lab supervisor, final
review–before submit to QA release
*UDE : 2 x in ws reviewing (step 2 and 4)

3. Define : Objectives
1. Validation of excel spreadsheet – Dequadin range as a pilot proj.
2. To eliminate manual writing of the worksheet – reduce errors in
writing / calculation
3. To improve RFT of the worksheet submission / reviewing.
4. To enhance the lab productivity in terms of testing capacity or etc.

4. Measure
25
26
28
25
20 20
0
5
10
15
20
25
30
Observation
1
Observation
2
Observation
3
Timetaken(minutes)
Reviewer Analyst
 Observation on time taken during
manual writing and reviewing-per
batch of Deq.
 Data collected from 3
analyst/reviewer
~ 22 minutes-average manual writing
~ 26 minutes -average from reviewing
Sum ~ 48 minutes/batch
6 batches / week = 288 minutes

5. Analyse
 Data collected from 3 analyst / reviewer.
~ Reduced in manual writing (~ 90%) ~2/3 mins
~ Reduced in reviewing (~61%) ~ 16 mins
Sum ~ 18 minutes/batch
6 batches / week = 108 minutes
= Total reduction (writing + reviewing) ~ 62 %
from 288 mins  108 mins
 Analysts give a good feedback
15
16
18
2
3
2
0
2
4
6
8
10
12
14
16
18
20
Observation 1 Observation 2 Observation 3
Timetaken(minutes)
Reviewer Analyst

6. Improve
1. Validated excel spreadsheet – TS-OV-0024
2. Eliminated ~ 90% time taken of manual writing – by using excel
print out
3. Reduced ~ 61% time taken of ws reviewing – no more 2x in ws
reviewing
4. Improved / expedite the RFT - worksheet submission / reviewing
5. Improved process flow in lab : documentation preparation

7. Refer to IPO Current vs. New process flow
Current New
Excel spreadsheet : non-
validated, non cell trigger, quick
guidance
2. Submit raw data to lab
supervisor reviewer (review
results vs. quick guidance)
3. Transfer results to ws
(manually) (*when requested by
lab reviewer or urgency)
4. Submit written ws to lab
supervisor before submit to QA
release
1. Validated excel spreadsheet-
with cell trigger, password
protected, comprehensive layout
2. Print, compile with raw data
and submit written ws to the lab
supervisor for final review

8. Control
 SOP and training H:QASOPCurrent SOPSOP2.107.00 (excel
spreadsheet).docx
 Standard flow chart – summary of handling excel spreadsheet
 Change control
-GB-miscChange control-lean ws.doc
 Excel spreadsheet validation doc.– TS-OV-0024 version 01.
 Plan/schedule for other product. GB-miscMaster plan-schedule.xls

9. Thank You