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Events Team
Agenda
• Welcome
• Companies House – Who are we?
• The Limited Company and the Companies Act 2006
•15 minute comfort break
• How to file your information online
• Our information services
• Intellectual Property – what is this?
• Key conclusions
Who we are
What we do
How we do it
Why we do it
‘the heart of company information in the UK, recording the life
events of companies for ALL to see’
• A world class information exchange;
• Accessible, easy to use;
• Creating excellent customer experiences;
• Providing trusted information.
Strategic Review
• Key aim is to provide free data
• All transactions to be filed electronically in the future
• Work on improving the quality of the register
• Working with other Government departments such as HMRC
• A single route in dealing with the Government
All Company Types
• Private Limited Companies
• Public Limited Companies (PLC’s)
• Dormant Companies
• Limited Liability Partnerships
• Community Interest Companies
• Limited Partnerships
• Micro-Entities
Starting a New Company
Incorporation
Web Incorporation Service
• Simple company structures only
• £15 fee
• 141,239 in 2013/2014
• 29.5% of all incorporations
Incorporation
• Via Formation Agents (using software
packages)
• 328,268 in 2013/2014
• 68.58% of all incorporations
• £13 fee for agents
• Competitive prices – shop around
there is a list of software
suppliers/agents on our website
Making Changes
Company Name
• Online option for change of name by resolution (£8 fee)
• 4 ways to change the company name (£10 fee by paper)
Memorandum of Association
• Pre-2006 Act – by resolution
• Post -2006 Act – no changes allowed
Articles of Association
• Changes/ adoption by resolution
You must file resolution and fully revised articles at Companies
House within 15 days.
Trading Disclosures
Company name to be displayed at:
• All places of business
• Registered Office Address
But does not apply to:
• Dormant Companies
• Primarily residential addresses
Trading Disclosures
All items of Business Stationery & Communications including
emails and Company Website must show:
• Company name
• Place of registration
• Registered number
• Registered office address
• Director information
• If being wound up, that fact
Single Alternative Inspection Location
Or known as “SAIL” applies if:-
• Your company records & registers are not kept for inspection
at the registered office address
• Only one SAIL address allowed
• Address notified on AD02
• Records & Registers at the address listed on AD03
• Also notified on annual return
• All forms involved can be filed online
Director & Secretary Responsibilities
Secretary Duties
Every Public Limited Company needs one
Private companies – it is optional
Usual duties include:
• Notifying changes
• Maintaining statutory registers
• Notifying members and auditor of meetings
• Providing copies of resolutions and agreements
• Supplying copies of company accounts
Director’s Responsibilities
• Accounts and Annual Returns are delivered
• Directors’ and secretaries’ details are
kept up to date
• No under 16’s appointed (except for LLP’s)
• No upper age limit
• At least 1 “natural person” appointed (except for LLP’s)
• Registered office and SAIL address is correct and operational
Directors Service Addresses
• Based on privacy
• Any address (not P.O.) for the public register
• Usual residential address for protected
register
• Change notice can be submitted - CH01
• Historic addresses can be “expunged” for at
risk officers
Annual Return
• Over 98% are now filed online
• Not the financial return
• All companies have to file one each year
• Based on your Legal Return Date
• Snapshot of the Company details at this date
• Must be filed within 28 days of this date
• £13 filing fee online (£40 for paper filing)
Accounts
Accounts
• Some Account types can be filed online
• Companies have to file accounts each year
• Whether trading or not
• Strict filing times laid down by Parliament
• Based on your accounting reference date
• Automatic penalties for being late
• Must be in legible format – black ink please
• No filing fee
Accounts – Basic Elements
• Signatures (if filed on paper)
• Made up date
• Reports
• What kind of accounts are they?
• Exemption statements under Companies Act 2006
• Business Review in Directors’ Report (if applicable)
• 6.8% (181,000) rejected each year because the above is incorrect or
missing from paper accounts
• 2.1% of online accounts are rejected
• All companies must file accounts annually with Companies
House, even if they are Dormant
• You can now file Dormant accounts online using our template
Dormant Accounts
Accounting Reference Date
• Can be filed online
• Based on your incorporation date
• Usually the last day of your incorporation month
• Can be changed using form AA01
However……
• Period can be shortened without restrictions
• But can only be extended once in 5 years - unless bringing in line
with holding or subsidiary company
Accounts Filing Periods
Private Co - 9 months from the accounting reference date
Public Co - 6 months from the accounting reference date
New Companies 1st
Accounting Period
Private Company - 21 months from date of incorporation
Public Company - 18 months from date of incorporation
Late Filing Penalties
• Civil Penalty against the company
• Introduced 1 July 1992 and amended 1 February 2009
• Accounts only
• Accounts must be received by Registrar by due date
• Penalties are doubled for filing late 2 years running
• Appeals procedure
• Registrar has very limited discretion not to collect a penalty
Late Filing Penalties
Don’t Forget…
Penalties are doubled for filing late 2 years running.
Length of Period Private
Company
Public
Company
Not more than 1 month £150 £750
More than 1 month but not more than 3
months
£375 £1,500
More than 3 months but not more than 6
months
£750 £3,000
More than 6 months £1,500 £7,500
Surprising Statistic
Don’t Hide Behind Your Advisors
Compliance
Prosecution
Dissolution and Voluntary Strike-off
• Straightforward procedure
• Company not traded or changed name in last 3 months
• Form DS01must be completed
• Majority of directors must authorise application
• £10 fee to pay
• Can take 6 months and is subject to third party objections
• DS02/LLDS02 withdrawal of application to strike off
• Reversible process via Restoration process
Companies House
15 minute comfort break
Companies House
Daniel Johnson
Product Manager
WebFiling
WebFiling - Register
Keep Your Code Safe
• Make sure your code isn’t easily guessable
• Mix letters with numbers in your code
• Only share your code with trusted company personnel
• Change your code if company personnel changes
• Change your code if you think the code has been discovered
• Tell your agent before you change your code
• Use a different code for each company
• Don’t leave your code lying around
WebFiling and PROOF Scheme
• Protected Online Filing - PROOF
• Stops the filing of certain paper forms i.e. :-
Company Officers Appointments / Terminations / Changes
Change of the registered office
Annual Return
NOTE: Accounts are not included in the scheme
• Paper forms are rejected and sent to the registered office
address
• 50-100 Corporate Identity Fraud cases per month
Join eReminders for:
• A timely email reminder of when your accounts and annual
returns are due at Companies House.
• The option of a maximum of 4 email addresses per company.
• An alternative to paper reminder letters sent to your
registered office address
WebFiling and eReminders
Annual Return
Web-Filing Accounts
Already E-enabled
• Audit exemption abbreviated
accounts, limited by shares
• Audit exemption abbreviated
accounts, limited by guarantee
• Dormant company accounts
• Audit exemption full accounts
(PDF template)
• Micro-Entity accounts
• Full accounts with HMRC &
CH (with abbreviated option)
Not yet E-enabled
• LLP accounts
• PLC accounts
• Community Interest Company
accounts
• Audited accounts
• Amending accounts
iXBRL Accounts Software Filing – HOW?
Accounts – Joint Filing with HMRC
• HMRC – Companies House statement joined up approach to
using iXBRL and a joint template.
• What is iXBRL?
• Download PDF Template via Companies House WebFiling
and HMRC
• Submit using Accounts software packages
• Prepare once – file twice
Government
Gateway Credentials
HMRC Template
Download
CH WebFiling
Small Full or Abbreviated
Accounts - Input
Once Only
Select Box to Send to
Appropriate Organisation
HMRC
Accounts Filed and
Corporation Tax Filed
Companies House
Accounts Filed
Joint Filing
Joint Filing Benefits
• Meet two legislative obligations in one go
• Both organisations using iXBRL
• Full accounts can be filed (extract abbreviated versions)
• Built in intelligence and calculations
• Templates can be worked offline
• Latest FRSSE statements
• Email confirmation
WebCHeck
WebCHeck Search - Name Availability
WebCHeck Search - Name Availability
WebCHeck Search
WebCHeck Search Results
WebCHeck Orders
Confirm Order
Confirm Payment
Companies House Direct
Officer Enquiries
Officer Enquiries Results
Officer Details
Monitor
• FREE Service available in CHD &
WebCHeck
• Part of the 3 point plan to prevent
corporate identity fraud
• Alert service for documents filed by
ANY company
Monitor Sign-Up
Mobile App
Mobile App
• Launched in September 2012 – over 104,000 downloads
• Access to company details for over 3 million companies
• Available to download from the Apple App Store and Google
Play
• Free to download and provides only free information – no
hidden costs
• Allows you to check company information ‘on the go’
• Stats and our latest Tweets can also be viewed on the App
• Feedback welcome
Mobile App – Company Information
Mobile App – Company Information
Mobile App – Favourites
Other Products
• Uniform Resource Identifiers (URI)
• Free Company Data Product
• Free Accounts Data Product
• XML Gateway
• DVD Rom
• Bespoke Products
Online User Panel
• Help us understand how you use our online services
• Your Feedback and Your experiences
• Details on our website
Intellectual Property
Gary Townley
Business Outreach & Education
@The_IPO
Intellectual Property Office
Executive Agency within Department of Business, Innovation
and Skills (BIS)
950+ staff based in Newport in South Wales, 20 based in
Victoria, London
Our task is to help stimulate innovation and raise the
international competitiveness of British industry through
Intellectual Property Rights (IPR)
Business investment has changed
- in UK as elsewhere
IP
Fixed Capital
£ billion
Source EU COINVEST and Haskel et al
Intellectual Property Office
Premier foods has sold its 200 year old Branston
brand to Japanese company Mizkan for £93 Million
The sale includes its factory in Bury St Edmunds, Suffolk
IP Baseline Survey
96% of UK businesses do not know the value of their Intellectual Property
Rights
Only 11% of UK businesses know that disclosure of an invention before
filing will invalidate a patent.
74% of UK businesses could not correctly identify the owner of copyright
when using a subcontractor
Only 4% of UK businesses have an Intellectual Property policy
What can be registered?
Smell
Colour theme Shape theme
Domain name Slogan
Name Logo
Non-traditional Music
What is a Registered Trade Mark?
Any sign which is capable
of being represented graphically
Any sign which is capable of
distinguishing the goods or services
of one undertaking from another
“A Badge of Origin”
Unexpected marks
• Office of Government
Commerce
• £14000 to create new logo
“not inappropriate for an
organisation that’s
looking to have a firm
grip on government
spend”
OGC Spokesperson
True or False
You cannot register a dictionary word
Changing the spelling makes it different
You do not have to use a registered trade mark
I have registered at Companies House so I own the
trade mark
unregistered Trade Marks
A lot of evidence must be presented,
including proof of established reputation,
confusion for consumers, and harm done
If an unregistered TM is infringed,
attack with a ‘Passing Off’ action
Top slogans of the century
1. Beanz Meanz Heinz
2. Just Do It
3. Does Exactly What It Says On The Tin
4. Every Little Helps
5. Have a Break. Have a Kit Kat
6. Vorsprung Durch Technik
7. It's Finger Lickin' Good
8. It's The Real Thing
Source adage.com
Colours as Trade Marks
- as applied to the outside of petrol filling stations
- in relation to roadside recovery services
- in relation to milk chocolate
- in relation to cat food
- in relation to baked beans
- in relation to mobile communications
Shapes as Registered Trade Marks
Domain names
Trade Mark registration is not company
name or domain name registration
A domain name may be
registered as a Trade Mark
Incorporating another’s RTM into your domain
name or meta-tag may be an infringement
Why infringement searches?
Avoid expensive mistakes
Awareness of competing marks
Early resolution of potential problems
Be Inventive
Google – an intentional misspelling of googol (1 followed by 100 ‘0’s)
Blaupunkt – originally called ideal – a blue dot was attached if the
headphones came through the quality test.
LEGO – Danish “leg godt” – play well ( coincidentally “I learn” in Latin)
Starbucks - a character in Herman Melville’s novel Moby Dick
J D Wetherspoon – from one of Tim Martin's teachers in New Zealand who
said that Martin would never make it as a businessman.
.
Use your name
Amstrad – Sir Alan Michael Sugar trading
B&Q – founders Block & Quayle
DHL – Adrian Dalsey, Larry Hillblom & Robert Lynn
Hasbro - Henry & Helal Hassenfeld – Hassenfield Brothers
Mercedes – the first name of salesman Emil Jellineks daughter
Mitel – Mike & Terry’s Lawnmowers – Michael Cowpland & Terry Matthews
UK Applications
Fees:
Application fees: £170 – Includes one Class
Additional Classes £50 each (up to 45 Classes)
Timeline:
Examination within 2 months of filing
Registration (unopposed) in 5 months
Trade Mark Registration Overseas
Paris Convention - six months priority
OHIM – Community Trade Mark
e-filing fee €900
WIPO - Madrid Protocol
What Copyright protects
Books, technical reports, manuals, databases
Engineering, technical or architectural plans
Paintings, sculptures, photographs
Music, songs, plays, dramatic works
Promotional literature, advertising
Films, videos, cable or radio broadcasts
Computer software & websites
True or False
If it doesn’t have a copyright notice, it’s not protected
I can copy 10% without it being an infringement
If I acknowledge the original work, I can use it
I have bought the book/painting/photograph so I can use
it as I wish
How long does Copyright last?
Literary, musical, artistic & dramatic works:
author’s lifetime plus 70 years
Sound recordings, TV & radio broadcasts &
cable programmes: 70 years from first broadcast
Publishers’ right (typographical layout etc.):
25 years
Films: 70 years after the death of the last of:
director, composer of the score, the author of
the screenplay and the scriptwriter
Who owns Copyright?
Usually the first creator or author...
…or their employer if produced in the
ordinary course of their employment
However, a contractor will retain ownership
unless their contract is explicit to the contrary
Even if the creator sells their rights, they have
‘moral rights’ over how their work is used
Top Dead Earners 2013
2. Elvis Presley - $55m
3. Charles Shultz - $37m
4. Elizabeth Taylor - $25m
5. Bob Marley - $18m
6. Marilyn Monroe - $15m
7. John Lennon - $12m
8. Albert Einstein - $10m
9. Bettie Page - $10m
10. Theodor Geisel - $9m
Source Forbes.com
1. Michael Jackson - $160m
www.ipo.gov.uk - 0300 300 2000
IP Healthcheck
Free online diagnosis
Patents, Trade marks,
Designs & Copyright
Licensing, exploiting &
Franchising your IP
Confidential Information
8 On line IP Healthchecks
Thank You
Gary Townley
gary.townley@ipo.gov.uk
@The_IPO
Key Conclusions
• Think “e” – and enjoy the benefits now
• Filing online saves you time
• Meeting filing deadlines saves you penalties
• Up-to-date records create confidence in your company
• Our Information online can help you
• Companies House is here to help you
Web: www.companieshouse.gov.uk
Future Developments
• New Companies House Service
• Electronic search service for Limited Partnerships (LPs)
Thank you for listening!
Any Feedback?
apinnell@companieshouse.gov.uk
djohnson@companieshouse.gov.uk
Contact us
Telephone: 0303 1234 500
email: enquiries@companieshouse.gov.uk
RSS feeds: www.companieshouse.gov.uk
Follow us: Facebook: facebook.com/CompaniesHouse
Twitter: @CompaniesHouse
LinkedIn
Companies House You Tube Channel
Question Time

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Companies House event agenda and overview

  • 1.
  • 3. Agenda • Welcome • Companies House – Who are we? • The Limited Company and the Companies Act 2006 •15 minute comfort break • How to file your information online • Our information services • Intellectual Property – what is this? • Key conclusions
  • 7. Why we do it ‘the heart of company information in the UK, recording the life events of companies for ALL to see’ • A world class information exchange; • Accessible, easy to use; • Creating excellent customer experiences; • Providing trusted information.
  • 8. Strategic Review • Key aim is to provide free data • All transactions to be filed electronically in the future • Work on improving the quality of the register • Working with other Government departments such as HMRC • A single route in dealing with the Government
  • 9. All Company Types • Private Limited Companies • Public Limited Companies (PLC’s) • Dormant Companies • Limited Liability Partnerships • Community Interest Companies • Limited Partnerships • Micro-Entities
  • 10. Starting a New Company
  • 11. Incorporation Web Incorporation Service • Simple company structures only • £15 fee • 141,239 in 2013/2014 • 29.5% of all incorporations
  • 12.
  • 13. Incorporation • Via Formation Agents (using software packages) • 328,268 in 2013/2014 • 68.58% of all incorporations • £13 fee for agents • Competitive prices – shop around there is a list of software suppliers/agents on our website
  • 14. Making Changes Company Name • Online option for change of name by resolution (£8 fee) • 4 ways to change the company name (£10 fee by paper) Memorandum of Association • Pre-2006 Act – by resolution • Post -2006 Act – no changes allowed Articles of Association • Changes/ adoption by resolution You must file resolution and fully revised articles at Companies House within 15 days.
  • 15. Trading Disclosures Company name to be displayed at: • All places of business • Registered Office Address But does not apply to: • Dormant Companies • Primarily residential addresses
  • 16. Trading Disclosures All items of Business Stationery & Communications including emails and Company Website must show: • Company name • Place of registration • Registered number • Registered office address • Director information • If being wound up, that fact
  • 17. Single Alternative Inspection Location Or known as “SAIL” applies if:- • Your company records & registers are not kept for inspection at the registered office address • Only one SAIL address allowed • Address notified on AD02 • Records & Registers at the address listed on AD03 • Also notified on annual return • All forms involved can be filed online
  • 18. Director & Secretary Responsibilities
  • 19. Secretary Duties Every Public Limited Company needs one Private companies – it is optional Usual duties include: • Notifying changes • Maintaining statutory registers • Notifying members and auditor of meetings • Providing copies of resolutions and agreements • Supplying copies of company accounts
  • 20. Director’s Responsibilities • Accounts and Annual Returns are delivered • Directors’ and secretaries’ details are kept up to date • No under 16’s appointed (except for LLP’s) • No upper age limit • At least 1 “natural person” appointed (except for LLP’s) • Registered office and SAIL address is correct and operational
  • 21. Directors Service Addresses • Based on privacy • Any address (not P.O.) for the public register • Usual residential address for protected register • Change notice can be submitted - CH01 • Historic addresses can be “expunged” for at risk officers
  • 22. Annual Return • Over 98% are now filed online • Not the financial return • All companies have to file one each year • Based on your Legal Return Date • Snapshot of the Company details at this date • Must be filed within 28 days of this date • £13 filing fee online (£40 for paper filing)
  • 24. Accounts • Some Account types can be filed online • Companies have to file accounts each year • Whether trading or not • Strict filing times laid down by Parliament • Based on your accounting reference date • Automatic penalties for being late • Must be in legible format – black ink please • No filing fee
  • 25. Accounts – Basic Elements • Signatures (if filed on paper) • Made up date • Reports • What kind of accounts are they? • Exemption statements under Companies Act 2006 • Business Review in Directors’ Report (if applicable) • 6.8% (181,000) rejected each year because the above is incorrect or missing from paper accounts • 2.1% of online accounts are rejected
  • 26. • All companies must file accounts annually with Companies House, even if they are Dormant • You can now file Dormant accounts online using our template Dormant Accounts
  • 27. Accounting Reference Date • Can be filed online • Based on your incorporation date • Usually the last day of your incorporation month • Can be changed using form AA01 However…… • Period can be shortened without restrictions • But can only be extended once in 5 years - unless bringing in line with holding or subsidiary company
  • 28. Accounts Filing Periods Private Co - 9 months from the accounting reference date Public Co - 6 months from the accounting reference date New Companies 1st Accounting Period Private Company - 21 months from date of incorporation Public Company - 18 months from date of incorporation
  • 29. Late Filing Penalties • Civil Penalty against the company • Introduced 1 July 1992 and amended 1 February 2009 • Accounts only • Accounts must be received by Registrar by due date • Penalties are doubled for filing late 2 years running • Appeals procedure • Registrar has very limited discretion not to collect a penalty
  • 30. Late Filing Penalties Don’t Forget… Penalties are doubled for filing late 2 years running. Length of Period Private Company Public Company Not more than 1 month £150 £750 More than 1 month but not more than 3 months £375 £1,500 More than 3 months but not more than 6 months £750 £3,000 More than 6 months £1,500 £7,500
  • 32. Don’t Hide Behind Your Advisors
  • 35. Dissolution and Voluntary Strike-off • Straightforward procedure • Company not traded or changed name in last 3 months • Form DS01must be completed • Majority of directors must authorise application • £10 fee to pay • Can take 6 months and is subject to third party objections • DS02/LLDS02 withdrawal of application to strike off • Reversible process via Restoration process
  • 36. Companies House 15 minute comfort break
  • 38.
  • 41.
  • 42.
  • 43.
  • 44. Keep Your Code Safe • Make sure your code isn’t easily guessable • Mix letters with numbers in your code • Only share your code with trusted company personnel • Change your code if company personnel changes • Change your code if you think the code has been discovered • Tell your agent before you change your code • Use a different code for each company • Don’t leave your code lying around
  • 45.
  • 46. WebFiling and PROOF Scheme • Protected Online Filing - PROOF • Stops the filing of certain paper forms i.e. :- Company Officers Appointments / Terminations / Changes Change of the registered office Annual Return NOTE: Accounts are not included in the scheme • Paper forms are rejected and sent to the registered office address • 50-100 Corporate Identity Fraud cases per month
  • 47.
  • 48. Join eReminders for: • A timely email reminder of when your accounts and annual returns are due at Companies House. • The option of a maximum of 4 email addresses per company. • An alternative to paper reminder letters sent to your registered office address WebFiling and eReminders
  • 49.
  • 50.
  • 51.
  • 53.
  • 54.
  • 55.
  • 56.
  • 57.
  • 58.
  • 59. Web-Filing Accounts Already E-enabled • Audit exemption abbreviated accounts, limited by shares • Audit exemption abbreviated accounts, limited by guarantee • Dormant company accounts • Audit exemption full accounts (PDF template) • Micro-Entity accounts • Full accounts with HMRC & CH (with abbreviated option) Not yet E-enabled • LLP accounts • PLC accounts • Community Interest Company accounts • Audited accounts • Amending accounts
  • 60.
  • 61. iXBRL Accounts Software Filing – HOW?
  • 62.
  • 63. Accounts – Joint Filing with HMRC • HMRC – Companies House statement joined up approach to using iXBRL and a joint template. • What is iXBRL? • Download PDF Template via Companies House WebFiling and HMRC • Submit using Accounts software packages • Prepare once – file twice
  • 64. Government Gateway Credentials HMRC Template Download CH WebFiling Small Full or Abbreviated Accounts - Input Once Only Select Box to Send to Appropriate Organisation HMRC Accounts Filed and Corporation Tax Filed Companies House Accounts Filed Joint Filing
  • 65. Joint Filing Benefits • Meet two legislative obligations in one go • Both organisations using iXBRL • Full accounts can be filed (extract abbreviated versions) • Built in intelligence and calculations • Templates can be worked offline • Latest FRSSE statements • Email confirmation
  • 66.
  • 67.
  • 69. WebCHeck Search - Name Availability
  • 70. WebCHeck Search - Name Availability
  • 73.
  • 74.
  • 79.
  • 83. Monitor • FREE Service available in CHD & WebCHeck • Part of the 3 point plan to prevent corporate identity fraud • Alert service for documents filed by ANY company
  • 86. Mobile App • Launched in September 2012 – over 104,000 downloads • Access to company details for over 3 million companies • Available to download from the Apple App Store and Google Play • Free to download and provides only free information – no hidden costs • Allows you to check company information ‘on the go’ • Stats and our latest Tweets can also be viewed on the App • Feedback welcome
  • 87. Mobile App – Company Information
  • 88. Mobile App – Company Information
  • 89. Mobile App – Favourites
  • 90. Other Products • Uniform Resource Identifiers (URI) • Free Company Data Product • Free Accounts Data Product • XML Gateway • DVD Rom • Bespoke Products Online User Panel • Help us understand how you use our online services • Your Feedback and Your experiences • Details on our website
  • 91.
  • 92. Intellectual Property Gary Townley Business Outreach & Education @The_IPO
  • 93. Intellectual Property Office Executive Agency within Department of Business, Innovation and Skills (BIS) 950+ staff based in Newport in South Wales, 20 based in Victoria, London Our task is to help stimulate innovation and raise the international competitiveness of British industry through Intellectual Property Rights (IPR)
  • 94. Business investment has changed - in UK as elsewhere IP Fixed Capital £ billion Source EU COINVEST and Haskel et al
  • 95. Intellectual Property Office Premier foods has sold its 200 year old Branston brand to Japanese company Mizkan for £93 Million The sale includes its factory in Bury St Edmunds, Suffolk
  • 96. IP Baseline Survey 96% of UK businesses do not know the value of their Intellectual Property Rights Only 11% of UK businesses know that disclosure of an invention before filing will invalidate a patent. 74% of UK businesses could not correctly identify the owner of copyright when using a subcontractor Only 4% of UK businesses have an Intellectual Property policy
  • 97.
  • 98. What can be registered? Smell Colour theme Shape theme Domain name Slogan Name Logo Non-traditional Music
  • 99. What is a Registered Trade Mark? Any sign which is capable of being represented graphically Any sign which is capable of distinguishing the goods or services of one undertaking from another “A Badge of Origin”
  • 100. Unexpected marks • Office of Government Commerce • £14000 to create new logo “not inappropriate for an organisation that’s looking to have a firm grip on government spend” OGC Spokesperson
  • 101.
  • 102. True or False You cannot register a dictionary word Changing the spelling makes it different You do not have to use a registered trade mark I have registered at Companies House so I own the trade mark
  • 103. unregistered Trade Marks A lot of evidence must be presented, including proof of established reputation, confusion for consumers, and harm done If an unregistered TM is infringed, attack with a ‘Passing Off’ action
  • 104. Top slogans of the century 1. Beanz Meanz Heinz 2. Just Do It 3. Does Exactly What It Says On The Tin 4. Every Little Helps 5. Have a Break. Have a Kit Kat 6. Vorsprung Durch Technik 7. It's Finger Lickin' Good 8. It's The Real Thing Source adage.com
  • 105. Colours as Trade Marks - as applied to the outside of petrol filling stations - in relation to roadside recovery services - in relation to milk chocolate - in relation to cat food - in relation to baked beans - in relation to mobile communications
  • 106. Shapes as Registered Trade Marks
  • 107. Domain names Trade Mark registration is not company name or domain name registration A domain name may be registered as a Trade Mark Incorporating another’s RTM into your domain name or meta-tag may be an infringement
  • 108. Why infringement searches? Avoid expensive mistakes Awareness of competing marks Early resolution of potential problems
  • 109. Be Inventive Google – an intentional misspelling of googol (1 followed by 100 ‘0’s) Blaupunkt – originally called ideal – a blue dot was attached if the headphones came through the quality test. LEGO – Danish “leg godt” – play well ( coincidentally “I learn” in Latin) Starbucks - a character in Herman Melville’s novel Moby Dick J D Wetherspoon – from one of Tim Martin's teachers in New Zealand who said that Martin would never make it as a businessman. .
  • 110. Use your name Amstrad – Sir Alan Michael Sugar trading B&Q – founders Block & Quayle DHL – Adrian Dalsey, Larry Hillblom & Robert Lynn Hasbro - Henry & Helal Hassenfeld – Hassenfield Brothers Mercedes – the first name of salesman Emil Jellineks daughter Mitel – Mike & Terry’s Lawnmowers – Michael Cowpland & Terry Matthews
  • 111. UK Applications Fees: Application fees: £170 – Includes one Class Additional Classes £50 each (up to 45 Classes) Timeline: Examination within 2 months of filing Registration (unopposed) in 5 months
  • 112. Trade Mark Registration Overseas Paris Convention - six months priority OHIM – Community Trade Mark e-filing fee €900 WIPO - Madrid Protocol
  • 113.
  • 114.
  • 115. What Copyright protects Books, technical reports, manuals, databases Engineering, technical or architectural plans Paintings, sculptures, photographs Music, songs, plays, dramatic works Promotional literature, advertising Films, videos, cable or radio broadcasts Computer software & websites
  • 116. True or False If it doesn’t have a copyright notice, it’s not protected I can copy 10% without it being an infringement If I acknowledge the original work, I can use it I have bought the book/painting/photograph so I can use it as I wish
  • 117. How long does Copyright last? Literary, musical, artistic & dramatic works: author’s lifetime plus 70 years Sound recordings, TV & radio broadcasts & cable programmes: 70 years from first broadcast Publishers’ right (typographical layout etc.): 25 years Films: 70 years after the death of the last of: director, composer of the score, the author of the screenplay and the scriptwriter
  • 118. Who owns Copyright? Usually the first creator or author... …or their employer if produced in the ordinary course of their employment However, a contractor will retain ownership unless their contract is explicit to the contrary Even if the creator sells their rights, they have ‘moral rights’ over how their work is used
  • 119. Top Dead Earners 2013 2. Elvis Presley - $55m 3. Charles Shultz - $37m 4. Elizabeth Taylor - $25m 5. Bob Marley - $18m 6. Marilyn Monroe - $15m 7. John Lennon - $12m 8. Albert Einstein - $10m 9. Bettie Page - $10m 10. Theodor Geisel - $9m Source Forbes.com 1. Michael Jackson - $160m
  • 121. IP Healthcheck Free online diagnosis Patents, Trade marks, Designs & Copyright Licensing, exploiting & Franchising your IP Confidential Information 8 On line IP Healthchecks
  • 122.
  • 124. Key Conclusions • Think “e” – and enjoy the benefits now • Filing online saves you time • Meeting filing deadlines saves you penalties • Up-to-date records create confidence in your company • Our Information online can help you • Companies House is here to help you Web: www.companieshouse.gov.uk
  • 125. Future Developments • New Companies House Service • Electronic search service for Limited Partnerships (LPs)
  • 126. Thank you for listening! Any Feedback? apinnell@companieshouse.gov.uk djohnson@companieshouse.gov.uk
  • 127. Contact us Telephone: 0303 1234 500 email: enquiries@companieshouse.gov.uk RSS feeds: www.companieshouse.gov.uk Follow us: Facebook: facebook.com/CompaniesHouse Twitter: @CompaniesHouse LinkedIn Companies House You Tube Channel

Editor's Notes

  1. Welcome delegates and confirm they are attending a Companies House seminar.
  2. Introduction and brief background of the Presenter.
  3. Thank delegates for giving up their time to attend the seminar and advise that we are here to help them. Describe format – for example laid back or formal; questions at any time or at the end. Run through agenda – Companies House – Background, Incorporation, Secretaries and Directors responsibilities, Annual Accounts and Annual Returns, Compliance; IPO – Who they are and what they will talk about; Comfort Break; Filing information and Searching information, Our Products; Question Time. Introduce other team members and advise we are all here to answer questions and provide demos of our services. Encourage delegates to complete the feedback form. Advise that an electronic version of the presentation is available – speak or email any of the team to arrange this. Provide H&S information, including Fire Exits and what to do if the alarm sounds.
  4. UK Registry of Companies 1844 - Established 1988 - Executive agency of BIS 1991 - Trading fund Funding: 80% registration, 20% search London, Edinburgh, Belfast & Cardiff The Registrar of Companies for England and Wales, and Chief Executive of Companies House is Tim Moss. His office is based at Companies House in Cardiff. The Registrar of Companies for Scotland is Dorothy Blair and her office is based in Edinburgh. The Registrar of Companies for Northern Ireland is Helen Shilliday and her office is based in Belfast. There is also an Information Centre in Abbey Orchard Street, London. Companies House has around 900 staff working across the four offices. Our turnover is around £60 million – However Companies House is not allowed to make money, so once our costs are covered, any surplus funds go back into the economy.
  5. Companies House is a registry of public information on Limited companies in the UK. The main functions of Companies House are to: Incorporate Limited Companies; Receive updates to Companies Information; Dissolve limited companies. We then make all this information accessible to the public. We currently incorporate approximately 12,000 companies per week, despite a struggling economy, and dissolve approximately 8,000.
  6. Documents can be filed at Companies House by 3 formats – Software; WebFiling through the Companies House portal or you can still file docs on paper. Whilst it is still possible to file on paper, please bear in mind that in the future it may become mandatory to e-file certain documents – nb HMRC currently only allow you to e-file certain documents they require. ‘Presenter’ will talk to you in more detail about filing documents at Companies House in the 2nd half of this seminar.
  7. This is the Companies House Website. Most of you are familiar with our website. However there is a lot of valuable information available to you, ie up-to-date alerts to keep you informed of any current issues or changes to our services. You can access webfiling to file documents electronically. Find information through our WebCHeck or CHD service. Watch demo’s on how to file documents to Companies House. You can get access to our FREE Events CALENDER to see where we will be holding events in the coming months.
  8. You will need to enter your email address and choose a password,
  9. Select request an authentication code
  10. you then enter the company number you wish to register and we will send you a company authentication code which will be posted 1st class to the company’s Registered Office Address. You should register for the service as soon as possible so that the process doesn’t stop you from filing on time, although we send the Authentication code immediately it can take a couple of days if it were to get clogged up in postal services.
  11. For the purpose of this presentation I have the Abbreviated accounts on screen as you can see it is available as HTML pages. It’s a case of entering the figures as you work down the accounts. Notes will appear next to the fields as you enter figures, if you can click on the add note button as you go along or complete them all at the end.
  12. This is an example of the notes for intangible fixed assets. I would enter any figures or enter text in the box at the bottom. Once I am happy I can click on the save note button which returns me to the previous screen to continue.
  13. Prior to submission you will be required to confirm the statements which are mandatory. Enter the date of approval and name of approving director You can add accounting policies or transactions with directors You also get the opportunity to save a copy for you records or to email to your clients, if you select save and exit the data should be retained to submit at a later date. Using the service close to a deadline and a potential risk of having a Late Filing penalty, can be beneficial to you. You also get an email acknowledgement and another email later to say if its been accepted or rejected.
  14. If you would like to see videos of how to use WebFiling our website has 9 demonstration at the moment for you to view.
  15. Refer to the items on the slide individually…….. Preparing once and enabling filing twice is a sort of dividend resulting from HMRC’s mandatory requirements for mandating iXBRL and the considerable change for the whole accounting services industry that will result. So for today we’ll show the blend of the two organisations as follows…….. Just to emphasise again that in adopting a joined up approach, it relates only to filing of statutory accounts from software or from the template you will have heard about during the HMRC presentation this morning. The detailed P/L account and items relating to the CT computation and return are for HMRC only of course. To expand on this for software filing…………………..
  16. Good morning / afternoon. My name is…..and I am here to give you an insight into the Output Products available at Companies House. Describe differences – WebCHeck / CHD and explain I will also talk about Mobile App. I will start by providing you with an insight into the WebCHeck service, which is a non-subscription based service that allows you to check on any of the 3 million companies on our database 24 hours a day, 7 days a week. You can use WebCHeck to help maintain compliance with Companies House and to keep an eye on any companies you may deal with.
  17. If you want to incorporate a new company you will need to check if the company name is available, the quickest way is to perform a Company Name Availability Search via the WebCHeck service. To do this, you just need to input the name that you would like, then ensure that the ‘Company Name Search Availability’ tab is selected and click on the search option. If the name you would like to use is available, the following message will appear on the search screen CLICK As previously mentioned, please make sure you do a history search on Dissolved names before you apply to use a company name – you can do this by selecting the ‘Dissolved names’ tab on the right hand side of this search screen.
  18. If the name that you want is unavailable the service will let you know with the prompt as shown here on the screen. It will also show you the name considered to be “same as”.
  19. the next few slides I will show you how you can make sure you keep up to date with the important filings of your company and give you some tips on how to stay on top of your customers and suppliers.
  20. You will then be able to see the following free information. It will give you information about the date of incorporation, business activity and most critically the filing deadlines for a company. CLICK This information will prove to be hugely important to you when is comes to getting your yearly documents into Companies House on time. You will be hearing more about compliance and yearly requirements later in the session. In addition to getting access to the free information you can also choose to delve little deeper into the history of either your own company or that of a customer, supplier or competitor. This is done by clicking on the “Order the information on this Company”. CLICK CLICK
  21. You will now have access to a more detailed filing history for the company. Basically, if we have a scanned copy of the document then it will appear on the filing history for the company. You are able to look at this list at no cost. You will only incur charges if you choose to order documents from the filing history. CLICK You would select the documents you wish to purchase and click on ADD TO ORDER. CLICK CLICK
  22. You will then be shown a breakdown of the order that you have placed. You can either choose to pay at this point or you can search for additional company information. For the purpose of speed we shall assume that all we want is the last set of accounts for Presenter.co.uk Limited. CLICK
  23. As with all things you will have to agree to our terms and conditions before proceeding any further. Once you have read the T & C’s and have ticked the relevant box CLICK you can then proceed to the checkout. You will be given an order summary and you are advised to print a copy of this screen should you need the order number for potential queries. CLICK You can then go to pay. CLICK
  24. For those of you familiar with making payment to Companies House by card you will have been used to seeing the name NetBanx on our screen and mentioned in mails. Our contract with NetBanx has expired and we are now in a conract with Barclaycard SmartPay. As you can see from the screen it is a standard payment screen that you will see on most payment sites. The need to abide by the Verified by VISA and MasterCard SecureCode. This is an extra security measure that has been brought in by the banks and is in no way maintained by Companies House. One of the things that we think a number of customers will like it that we now offer the option for you to save your card details. For those of you with a PayPal account you will still be able to make payments via this method. All mails regarding payment will be sent to you from Companies House.
  25. Monitor is a service available to users of both CHD and WebCHeck. Along with WebFiling and Proof, Monitor helps to make up the 3 point plan to prevent corporate identity fraud. You have already been told about the security benefits of WebFiling and Proof so here is some information about Monitor Monitor is way of keeping a check on information that is being sent to Companies House. It can be used to monitor your own company or that of a customer, supplier or competitor. If you are looking to keep an eye on all the activity of your company this service is perfect as you will receive an alert whenever a document has been received by Companies House. If you choose to monitor all documents you will know when a potential fraudulent document has been sent in. Also it will give you peace of mind that your accounts are received by Companies House on time so that you won’t incur a penalty. If you are looking to do business with a company and you are keen to see their most up to date set of accounts then you can be alerted the second they are on our system. This service is Free of charge. Should you choose to act on the alerts you will have to pay for the information that you download and payment will be made in accordance with the service you are using.
  26. This screen will allow you to choose the documents you want to monitor so as I said, you can be selective or you can do a sweep on all documents. Within CHD you will be prompted to give us an email address so that we know where to send the notification that a document is ready for you to look at. Once you have decided which documents you want to monitor you will need to click on Confirm.
  27. We have taken our services to the next level by launching a mobile app, which provides free information on the go.
  28. We have taken our services to the next level by launching a mobile app, which provides free information on the go. Already we have had over 1000,000 downloads. The App is accessible on Apple and Android platforms and it is free to download from either the App Store or Google play. The only information that you will be able to get currently is the free information that we hold. The App has a stats section that allows you to compile statistics about the number of companies incorporated or dissolved in any time frame that you choose. You can also view the most recent Tweets broadcast by CH. Feedback on the app is always welcome and within the Apple and Android version there is a feedback section that you can complete. There have been a number of changes made to the App based on feedback that we have received. Out of interest has anyone downloaded the app?
  29. Reflects our other services, such as WebCHeck Search by Company name or number
  30. Here’s an example of the free information returned from the search. Ro address Dates of latest AR and accounts filed .
  31. You can save Companies that you check on a regular basis to your favourites. These can be sorted and stored either by CO Name, Company Number, Accounts or AR due date If you file on behalf of clients it could be an advantage to sort by the Accounts due date. If a document has not been filed an Amber Alert is placed on a company around 14 days prior to the due date of the document A red alert is placed on a company when the Accounts or AR is overdue.
  32. URI – Link can be found on CH Website. Copy and paste into search and add the 8 digit company number this will return the co’s details free details ie RO latest documents filed. Details of the returned search can be exported into excel spreadsheets. Free Co Data Product - The Free Company Data Product is a downloadable data snapshot containing basic company data of live companies on the register. This snapshot is provided as ZIP files containing data in CSV format and is split into multiple files for ease of downloading. Free Accs data product – All accounts filed using iXBRL or XBRL format are free to download in a zip file from CH Website. Each morning the accounts filed from the previous day are available for 60 days after this the data can be accessed via the previous year’s monthly files. XML Gateway – This is a subscription service which offers electronic access to a core range of company information from Companies House database using extensible Markup language –XML DVD Rom – Contains basic company information on over 3 million live co’s registered in the UK including co’s dissolved in the last month. You can search via co name, co number, lines of RO address or postcode or SIC code, company Type, company status or accounts type. It costs £30 for a one off disc or £300 for a years subscription. This information cannot be exported and does not contain email addresses or telephone numbers or turnover of a company. Bespoke Requests – These are one off requests for information from CH Data base for a fee. ie details of companies places into voluntary liquidation following administration. On line User Panel – CH has its own usability suite for customers to help test our online services, we give you £50 for your time and assistance. You can find out more and sign up to this panel via our website.
  33. http://www.nesta.org.uk/library/documents/Innovation_Indexv2012.pdf
  34. No endorsement but…
  35. If in doubt please take note of our contact telephone number and email contact for general enquiries