The document outlines the structure and elements of various types of formal letters, including business letters, letters of complaints, and job applications, emphasizing the importance of a clear and formal writing style. It also provides a sample letter addressing a dengue epidemic to a local councillor, detailing concerns about contributing factors and requesting action. Key formatting and language guidelines are included, such as maintaining brevity and coherence, along with a specific structure for the letter's content.

1. FORMAL LETTERS
Kind of Formal Letters
• Business letters :
• letters of enquiry /information
• Placing /cancelling orders
• Acknowledgements and replies
• Official letters :
• Letters of enquiry
• Letters of complaints
• Letters of requests/appeals
• Letters to editors :
• Informing or suggesting on an issue of public interest
• Letters for job application :
• Letters to apply for a particular job
• Bio data or resume should be attached
• Letters to Principal :
• Letters for permission/leave/complaint etc.

2. NOTE : 10 Marks
•The language used should be formal, straightforward, brief
and to the point.
•Use matter of fact style.
•Avoid using lengthy sentences.
•Word limit should be 150- 200 words.

3. • Letter writer’s address
• Date
• Reciever’s name/designation
• Address
• Subject
• Salutation
• Body of the letter
• Subscription,
• Signature
• Name and designation

4. Important Points
• Salutation : Dear Sir / Madam,
• Subject : Give an appropriate subject.
• Body : Divided in Paragraphs
• Para 1 – Start by introducing yourself and describe the purpose of writing .
• Para 2 – Subject matter in detail .
• Para 3 – Conclusion/ Suggestion. Etc.
• Subscription : Yours faithfully,
• Signature : Full Signature below which write your full name within
brackets.

5. REMEMBER
-Read the question carefully.
-Letter must be coherent and not begin
/end abruptly
-In a letter to an editor , never ask the
editor to solve your problem.

6. Q. Write a letter to your area councillor complaining about the dengue epidemic in your area. State the
causes and give some suggestions for the problem.
27-19/498 , Sri Varshini Homes
YMCA, Visakhapatnam – 47
24 June 2021
The Councillor
Ward 09
GVMC, Visakhapatnam.
Subject: Dengue epidemic in my locality.
Dear Madam ,
I , Asha Jyoti, resident of Ward No. 09, would like to draw your attention to the alarming number of dengue cases reported in our ward lately. The official toll has risen to
22 and so we have to be vigilant against this disease.
The residents have a deep concern and anguish regarding the open garbage dump, the clogging drains and the stagnated water in the potholes that are breeding ground
for the mosquitoes.
We would like to request your influence over the civic authorities to regularly clean the area and look into the matter with immediate effect. Our repeated requests have
been paid no heed so far. Looking forward to an efficient response.
Yours faithfully,
Asha Jyoti
( K Asha Jyoti)
Resident
Resident’s Union