The document outlines the minimum requirements for a firearms management system focused on record keeping and control, which includes linking firearms to their physical locations and individuals through a database containing detailed personal and firearm information. Key features include biometric tracking, reporting management, and optional modules for inventory control and shooting range training management. The benefits include enhanced accountability, auditability, and tracking of firearms, as well as improved managerial visibility.

1. Firearms
Management
System

2. MINIMUM REQUIREMENTS FOR RECORD KEEPING AND CONTROL OF FIREARMS
LINK MARKED ITEM TO PHYSICAL LOCATION OF MARKING
UNIQUE IDENTIFIER
CAPTURE DETAILS OF MARKED ITEM ON DATABASE BY MEANS OF SCANNER
LINK MARKED ITEM TO NEXT PHYSICAL LOCATION
LINK MARKED ITEM TO PERSON MARKING AND CONTROL STAGES (BIOMETRICS)
FIREARMS CONTROL ACT

3. What is a Database ?
A Collection of related data organized for convenient access of information
in a electronic format.
Example :
Surname :xxxxxxx
Name :xxxxxxx
Telephone Number :xxxxxxx
Adress :xxxxxxx
National ID :xxxxxxx
Personal Details
Firearm Details
Weapon Manufacturer :xxxxxxx
Weapon Make :xxxxxxx
Weapon Type :xxxxxxx
Country of Origin :xxxxxxx
Calibre :xxxxxxx
Serial Number :xxxxxxx
Database

4. Registration of Weapons
Unique
Identification
Mark Weapons
Register Weapons
On Database
Register Weapons
On Database
Database
Firearm Details

5. Capture Personal Details
Capture Person’s
Fingerprints
Database
Personal Details
Biometrics
Register Person
On Database

6. Scan Biometrics
Link Firearm To Person
Database
Scan Firearm
Verify Biometrics
Verify Firearm

7. Link Firearm and Person
Scan Biometrics
Link Firearm To Person
Scan Firearm
Verify Biometrics
Verify Firearm
Issue Permit

8. Firearms Permit

9. Registration of personnel

10. Shift Scheduling

11. Duty Roster Scheduling

12. List of Inventory

13. Stock Transaction Report

14. Time and Attendance Report

15. Reporting
Management report is the most important part of the system because it gives
the person responsible the ability to make informed decisions
• Overdue Items
• Personnel Not Reporting for Scheduled Shift On or Off
• Stock movement
• Posting Report
• Competencies Licence Expiring
• Real-time Alerts
• Shooting Range Training Results

16. Additional Module added to the system (optional)
Assigning of a electronic safe to a individual,
Using the system to control the ordering of bulk ammunition stock by using
dual control,
Shooting range training management which gives the organization
enhanced control when assessing the competency of an individual. The
system will automatically revoke the individual’s competency if the individual
failed the competency assessment and visa versa the system will reinstate
the individual’s competency if passed.

17. What are the benefits of using the System?
 Track and trace of Firearms,
 Accountability using biometrics,
 Auditability,
 Enhanced control over Firearms,
 Enhance managerial visibility on firearms,
 Electronically open safes with biometrics,

19. Contact Us
Traceability Solutions
Unit 54, Design Boulevard
Northlands Deco Park
Newmarket Street, Northriding
PO Box 1499
Olivedale
2158
Tel: +27 11 704 4744
Email: info@tracesol.co.za