Practical application of simulation models at Careggi university hospital
Finalized
1. Abu Dhabi Police Medical Services
Six Sigma Project
January –June 2012
Project Name & Ref. No. :
Defect in Pre-analytical and Post-analytical
Process in Medical Laboratory
(ADP-SS-05)
2. CHAMPION:
Lt.Col .Jassem Altunaiji
Black Belt:
Maj.Dr. Ayman Jmai’an
Ehab Naji
Green Belt:
Maj.Thuraya Aldawilah
Capt. Saleh Alalbi
Eunice Jane Tanagon
Hamda Alqubaisi
Dr. Subhash Mehta
Ameera Alalawi
Tahanni
3. DEFINE : Jan 12th to Jan 30th 2012
MEASURE: Jan 30th to March 22nd 2012
ANALYSE: March 22nd to April 20th 2012
IMPROVE: April 20th to Jun 6th 2012
CONTROL: June 7th to 24th 2012
4. DEFINE
Business Need:
IMPROVE PATIENT SAFETY,
REDUCE DELAY IN
LABORATORY RESULTS,
INCREASE CUSTOMER
SATISFACTION.
5. DEFINE
CTQs:
1. Delay of Laboratory test
results.
2. Significance of Laboratory
test results
6. CTPs: DEFINE
1. SIGNIFICANCE 2. DELAY
1.Inappropriate/incorrect test request 1.Inappropriate/incorrect/irrelevant test
request for the patient
for the patient
2.Error in specimen labeling 2. Temporary I.T system disruption and
inadequacy
3.Error in result registration
3. Manual registration of
4.Multiple result registration patients/employment/training personnel
(Demographic & test request)
5.Multiple result verification and
4.Specimen transport
validation
5. Inadequate system to relay critical and
6.Staff Training and Experience urgent results to requesting Physician
6. Multiple result registrations
7. Multiple result verification and validation
8. Human Resources (Staff Inadequacy)
Laboratory Supplies (Logistics/Inventory)
7. DEFINE
Data Collection Plan :
1. Collect number of Patients/Pre-employment/ Training/ Visa in
respect to the CTPs for 10 days including supported previous
data from January 10, 2012.
2. Collect number of results not released as per turn-around-
time
3. Collect data using Checksheet and Data collection table for:
a. Significance of Laboratory test results
b. Delay of Laboratory test results.
11. DEFINE
Summary For Factors Affecting
Significance Of Laboratory Results
No. of population per day
FACTORS DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 DAY 6 DAY 7 DAY 8 DAY 9 DAY 10 PREVIOUS TOTAL
AFFECTING 17/1 18/1 19/1 22/1 23/1 24/1 25/1 26/1 29/1 30/1 DATA
SIGNIFICANCE OF
RESULTS
Inappropriate/Incorrect 4 5 4 3 3 2 1 1 2 2 15 42
test request for patient
Error in specimen 2 2 2 1 1 1 2 1 2 2 10 26
labeling
Error in result 1 1 1 0 0 1 1 1 1 1 2 10
registration
Multiple result 1 1 1 1 0 0 0 1 1 1 2 9
registration
Multiple result 1 1 1 1 0 0 0 1 1 2 2 10
verification&valid’n
Staff Training & 1 1 0 0 1 1 1 1 1 1 2 10
Experience
Total Population 384 976
12. Summary For Factors Causing The Delay Of DEFINE
Laboratory Results
FACTORS DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 DAY 6 DAY 7 DAY 8 DAY 9 DAY 10 PREVIOUS TOTAL
17/1 18/1 19/1 22/1 23/1 24/1 25/1 26/1 29/1 30/1 DATA
CAUSING THE DELAY OF
RESULTS
Inappropriate/incorrect/
irrelevant test request 4 5 4 3 3 2 4 3 4 5 19 56
for the patient
Temporary IT system
disruption and 9 11 9 7 6 5 8 5 8 10 39 108
inadequacy
Manual registration of
patients 21 45 21 20 42 9 24 10 19 43 127 381
/employment(data
input)
Specimen transport 4 5 4 3 3 2 4 3 2 2 16 48
Inadequate system to
relay critical and urgent 1 2 2 1 1 1 2 1 2 2 10 25
results to requesting
physician
Multiple result 48 48 45 39 34 35 58 26 46 64 222 665
registration
Multiple result 48 48 45 39 34 35 58 26
verification&valid’n 46 64 222 665
Human Resources (Staff 52 54 50 39 37 36 61 29 49 68 238 713
Inadequacy)
Laboratory Supplies
(Logistics/Inventory)
Total Population 384 976
13. DEFINE
Pareto Chart For Factors Affecting Significance of Laboratory Results
120
100 100
Percent
80
Count
80
60 60
40 40
20 20
0 0
Factor nt g n n e n
in t io io nc t io
at
ie
b el ra at ie ra
t li d er
p la is va ist
of en reg ex
p
re
g
es
t i m l t a nd d lt
c
qu pe su n an es
u
re s re io g r
t n n at in e
es ri ri rif
ic in pl
t ro ro ra lt i
ct Er Er ve f
T
M
u
rr
e ul
t
t af
o s S
nc re
/I l e
iat
e lt ip
r u
p M
p ro
a p
In
Count 42 26 10 10 10 9
Percent 39.3 24.3 9.3 9.3 9.3 8.4
Cum % 39.3 63.6 72.9 82.2 91.6 100.0
14. DEFINE
Pareto Chart For Factors Causing the Delay of Laboratory Results
2500 100
2000 80
Count
Percent
1500 60
1000 40
500 20
0 0
Factor ) n n ) er
ry io ti o ut a cy
to at np th
tr
a i qu O
en s al
id a de
nv gi v at a
/I re d (d in
s
ul
t an nt d
ti c n e an
is res io m n
Lo
g e at oy pt
io
pl ifi
c pl
s( lt i m ru
li e u v er /e di
s
pp M t ts IT
Su ul n
es ie y
or
y r at ar
at pl
e p or
r lt i of p
bo u n
Te
m
La M tio
y) ra
c st
ua eg
i
deq lr
na ua
f fi an
ta M
(S
es
rc
s ou
re
an
um
H
Count 713 665 665 301 108 129
Percent 27.6 25.8 25.8 11.7 4.2 5.0
Cum % 27.6 53.4 79.2 90.8 95.0 100.0
15. DEFINE
Problems related to the CTQs (Significance and Delay of the
results) after Brainstorming and Pareto Charts analysis
are :
1. Multiple result registration
2. Multiple result verification and validation
3. Inappropriate/ Incorrect test request for patients
4. Human Resources (Staff Inadequacy)
Laboratory Supplies (Logistics and Inventory)
5. Error in specimen labelling
16. The Problem statement:
DEFINE
11% of released laboratory results form January 10-3-
2012 contain more that 8 errors in average per day
45% of patients results and 100% of pre-employment and
visa result from January 10-30, 2012 exceeded
target turn-around-time.
The Goal statement:
1. Reduce the errors from 11% to 8% within 6 months.
2. Reduce delayed patients result from 45% to 30%
within 6 months
3. Reduce delayed pre-employments and visa test
results from 100% to 80%within 6 months.
18. DEFINE
Improvement Expected from the Project:
1. Error-free results.
2. On-time results
3. Patients, Physicians, and Laboratory employee
Satisfaction
4. Cost saving
19. Data Collection Plan MEASURE
• Collect number of Patients/Pre-employment/Training/Visa
in respect to the CTPs from May 30,31 – June 3,4, 2012
• Collect number of results not released as per turn-around-
time.
• Collect data using Check sheet and Data collection table
for time taken to complete each sub-process of pre and
post analytical phases
20. MEASURE
Average time Patient and Pre-employment to complete Pre-
Analytical process
60
50 49.06
Time (minutes)
40 38.07
30
20
10
0
Patient Pre-employment/Training/Visa Renewal
21. MEASURE
Pre-Analytical Process Subfractions
30
27
25
20 19.32
Time (minutes)
17.5
15 14.26
Patient
10 Pre-
employment/Training/Vi
sa Renewal
5
4.49 4.57
0
Time taken to complete Waiting Time Sample transport time
process in reception
22. MEASURE
Average Number of Patients and Pre-employment/Training/Visa
renewal personnel as per time slot
30
25 24
Number of Customers
20 19
PATIENTS
15 14 14
PRE-
11 EMPLOYMENT/TRAINING/
10 9 VISA RENEWAL
6
5 5
5 4 4
2
0
7:30-8:30 8:31-9:30 9:31-10:30 10:31-11:30 11:31-12:30 12:31-1:30
Time slot
23. MEASURE
Average Time Taken For Biochem&Haem
POST ANALYTICAL PROCESS
120
100
Time /min
80
72.8
60 BIO Post-analytical process
40.4
CBC Post-analytical process
40
20 35.3 52.8
0
PATIENTS PRE-EMPL./TRAINING/VISA
RENUAL
24. MEASURE
PATIENTS POST ANALYTICAL PROCESS
SUB FRACTIONS
30
26.9
25
20
Time /min
15
14.4 13.5
10 10.9
10
5
0
time from printed time from enter CBC time from IT entery time from printing time from IT entery
CBC result to logbook entery of CBC results to BIO result to IT of BIO resluts to
logbook entery untill IT entery time of validation entery time of validation
25. PRE-EMP/TRANING POST ANALYTICAL PROCESS MEASURE
SUB FRACTIONS
500
442
450
400
350
298
300
Time / min
250 227
200
200
157
150
100
47.2
50 35.7 25.6
17.1
0
time from time from time from time from time from time from time from time from time from
printed CBC printing BIO result form result was IT entery validation logbook
CBC result logbook BIO result logbook entery signed untill result untill entery
to logbook entery to to logbook entery to untill untill IT validated release untill result
entery result form enetry result form pathologist entery logbook released
entery entery signature entery
26. MEASURE
Time taken to complete process of releasing Pre-emp.
Result to Medical Check Section
1400 1324
1200
TIME per minutes
1000
800
600
442
400 298
227 200
200 157
0
time from result time from result time from IT time from time from total time
form entery was signed entery untill validation untill logbook entery
untill signed by untill IT entery result validated release logbook untill result
pathologist entery received by
Medical Check
Unit
27. MEASURE
SIGNIFICANCE OF RESULTS
Significance of Laboratory Test results Critical to Quality (CTQ):
Defects:107
Unit: 976
Opportunity of Errors: 6
107/976 Defects per unit (DPU):
107 x 106 Defects per Million Opportunities (DPMO):
976 6
DPMO = 18,272
SIGMA LEVEL: 3.59
28. MEASURE
PRE-ANALYTICAL PROCESSES FOR PATIENTS
Delay in Pre-analytical Processes Critical to Quality (CTQ):
CTQ Measure: Number of delays occurred
Defects: Delays
PROCESS TURN-AROUND- DPMO SIGMA LEVEL
TIME (minutes) Opportunity for
error:1
Time taken to 3 minutes Defects: 41 1.81
complete process Units: 108
in reception DPMO: 379,630
Sampling Time 12 minutes Defects : 56 1.45
Units: 108
DPMO: 518,519
Sample Transport 5 minutes Defects: 72 1.07
time Units: 88
DPMO: 666,667
29. MEASURE
PRE-ANALYTICAL PROCESSES FOR PRE-
EMPLOYMENT/ TRAINING/ VISA RENEWAL
Delay in Pre-analytical Processes Critical to Quality (CTQ):
CTQ Measure: Number of delays occurred
Defects: Delay
PROCESS TURN-AROUND- DPMO SIGMA LEVEL
TIME (minutes) Opportunity for
error:1
Time taken to 3 minutes Defects: 126 1.48
complete process in Units: 249
reception DPMO: 506024
Sampling Time 12 minutes Defects : 199 0.66
Units: 249
DPMO:799197
Sample Transport 5 minutes Defects: 179 0.58
time Units: 218
DPMO: 821101
30. MEASURE
POST-ANALYTICAL PROCESSES FOR PATIENTS
PROCESS TURN-AROUND- DPMO SIGMA LEVEL
TIME (minutes) Opportunity for error:1
CBC
Time taken from printed 5 minutes Defects: 28 1.15
result to logbook Units: 44
registration DPMO: 636,364
Time taken from logbook 10 minutes Defects : 14 1.95
entry to IT entry Units: 43
DPMO: 325,581
Time taken from IT entry 10 minutes Defects: 8 2.39
to time of validation Units: 43
DPMO: 186,047
BIOCHEMISTRY
Time taken from printing 15 minutes Defects : 37 1.53
the result to IT entry Units: 76
DPMO: 486,842
Time taken from IT entry 10 minutes Defects: 21 2.09
to time of validation Units: 76
DPMO: 276,316
31. MEASURE
POST-ANALYTICAL PROCESSES FOR PRE-EMPLOYMENT/
TRAINING/ VISA RENEWAL
PROCESS TURN-AROUND-TIME DPMO SIGMA LEVEL
(minutes) Opportunity for error:1
CBC
Time from printed 5 minutes Defects : 111 0.7
result to logbook Units: 141
registration DPMO: 787,234
Time from enter result 5 minutes Defects: 199 0.4
in logbook to enter it in Units: 205
result form DPMO: 970,732
32. POST-ANALYTICAL PROCESSES FOR PRE- MEASURE
EMPLOYMENT/ TRAINING/ VISA RENEWAL
BIOCHEMISTRY
Time from printed 5 minutes Defects : 107 0.4
result to logbook Units: 108
registration DPMO: 990,741
Time from logbook 5 minutes Defects: 201 0.4
entry to result form Units: 204
entry DPMO: 985,294
Time from result from 60 minutes Defects: 248 0.4
entry until pathologist Units: 248
signature DPMO:985,294
Time from result was 60 minutes Defects: 248 0.4
signed until IT entry Units:248
DPMO:985,294
Time from IT entry until 60 minutes Defects: 248 0.4
result validated Units:248
DPMO:985,294
Time from validation 60 minutes Defects: 248 0.4
until logbook entry Units:248
DPMO:985,294
Time from logbook 60 minutes Defects: 248 0.4
entry until result release Units:248
34. IMPROVE
BREAKTHROUGH improvement actions has been taken
after calculating RPN of each sub-process, Actions
include:
1. Post permanent and trained receptionist
2. All request will be made through IT system (barcoding)
3. Appointment system for pre-emp/Training/
Visa renewal
4. Modify IT system for ICDs/RCOs for physicians in
ordering of test repetitions and tests added after tests
has been ordered
5. Eliminate entry of results in the logbooks
6. Hire porter for transporting the samples
35. Breakthrough Improvement Actions IMPROVE
PLAN A Actions Constraints PLAN B Completion
Date
Permanent New porter appointed - - 10th April
porter for the
samples
PLAN A Actions Constraints PLAN B Completio
n Date
Eliminate Clarification letter Waiting for - 28th May
entry on log from HAAD to approve the system to
book in the action (received be activated
reception and on 19th April)
lab. sections
36. Breakthrough Improvement Actions IMPROVE
PLAN A Actions Constraints PLAN B Completion
Date
Hire Request the hiring Refused ! Post a qualified 16/5/2012
permanent of medical non-medical
and trained receptionist receptionist from
other
receptionist from Human
department to
Resource
the lab
Administration
37. Breakthrough Improvement Actions IMPROVE
PLAN A Actions Constraints PLAN B Completion
Date
Appointment IT Meetings and No consensus Manual 14/6/2012
system for pre- requests have been appointm
employments done with ent
and trainings concerned system
tests departments
38. Breakthrough Improvement Actions IMPROVE
PLAN A Actions Constraints PLAN B Completion
Date
1. LIS 1. Reviewed Out of 2012 Modifications 28th MAY*
2. Interface the budget
and quotations in current IT
barcodes and offers Long process system and
3. Interface to install
2. Meeting (over 8 barcoding
with IT months)
department
39. IMPROVE
1. Installation of Barcode readers
2. Installation of New printers
3. Installation of Slip printer
4. 2 work station in phlebotomy units
5. Modifications on lab reception and phlebotomy
unit IT system
6. Activate Medical Check IT System
7. Installation of photo-capturing devices
8. Train lab staff and Medical Check Unit on the new
modifications
40.
41.
42. Data Collection Plan IMPROVE
• Collect number of Patients/Pre-employment/Training/Visa
in respect to the CTPs .
• Collect data using Check sheet and Data collection table
for time taken to complete each sub-process of pre and
post analytical phases
43. IMPROVE
Average time Patient and Pre-employment to
complete Pre-analytical process
50
45 47
40
35
Time per minute
36 35
30
25 before
25
20 after
15
10
5
0
patient pre-employment
44. IMPROVE
Time taken to complete PATIENT post-
analytical process
80
70
60
50
Time per minutes
40
71.8
30
54.6
20
10
0
post process BEFORE post process NOW
45. IMPROVE
Time taken to complete PRE-
EMPLOYMENT post process
1600
1400
1200
Time per minutes
1000
800
1432.4
600
400
200
200
0
post process BEFORE post process NOW
46. DATA for VALIDATION of Improvement actions : IMPROVE
Process Without the use of color code by Use of color code by the porter
the porter
Patients Pre-Employment Patient Pre-Employment
Sample SD – 6.7 SD- 7.05 SD- 4.66 SD- 5.92
Transport time Mean- 12.06 Mean- 10.24 Mean- 9.46 Mean- 9.95
RSD -55% RSD-68.84% RSD-49.2% RSD – 59.49%
Work handled by the previous Work handled by the other
phlebotomist phlebotomist w/ the appointment
system
Patients Pre-Employment Patients Pre-employment
Sampling Time SD- 11.5 SD- 25.31 SD- 6.69 SD-8.0
Mean- 18 Mean – 33.35 Mean- 14.85 Mean 15.8
RSD- 63.8% RSD- 75.89% RSD- 45% RSD- 50.6%
48. IMPROVE
PRE-ANALYTICAL PROCESSES FOR PATIENTS
Critical to Quality (CTQ): Delay in Pre-analytical Processes
CTQ Measure: Number of delays occurred
Defects: Delays
PROCESS TURN- DPMO SIGMA DPMO SIGMA
AROUND- Opportunity for LEVEL Opportunity for LEVEL
TIME error:1 BEFORE error:1 AFTER
(minutes)
Time taken to 3 minutes Defects: 41 1.81 Defects: 11 2.76
complete process Units: 108 Units: 106
in reception DPMO: 379,630 DPMO: 103,774
Sampling Time 12 minutes Defects : 56 1.45 Defects : 26 1.59
Units: 108 Units: 56
DPMO: 518,519 DPMO: 464,286
Sample Transport 10 minutes Defects: 72 0.59 Defects:17 2.01
time Units: 88 Units: 56
DPMO: 818,182 DPMO: 303,571
49. IMPROVE
PRE-ANALYTICAL PROCESSES FOR PRE-EMPLOYMENT/
TRAINING/ VISA RENEWAL
Critical to Quality (CTQ): Delay in Pre-analytical Processes
CTQ Measure: Number of delays occurred
Defects: Delay
PROCESS TURN- DPMO SIGMA LEVEL DPMO SIGMA
AROUND-TIME Opportunity for BEFORE Opportunity for LEVEL
(minutes) error:1 error:1 AFTER
Time taken to 3 minutes Defects: 126 1.48 Defects: 16 2.76
complete process Units: 249 Units:155
in reception DPMO: 506024 DPMO: 103,226
Sampling Time 12 minutes Defects : 199 0.66 Defects : 51 1.21
Units: 249 Units: 83
DPMO:799197 DPMO:614,458
Sample Transport 10 minutes Defects: 179 0.58 Defects: 34 1.73
time Units: 218 Units: 83
DPMO: 821101 DPMO: 409,638
50. IMPROVE
POST-ANALYTICAL PROCESSES FOR PATIENTS
PROCESS TURN- DPMO SIGMA DPMO SIGMA LEVEL
AROUND-TIME Opportunity LEVEL Opportunity for error:1 AFTER
(minutes) for error:1 BEFORE
CBC
Time taken from 5 minutes Defects: 28 1.15 Defects: PROCESS
printed result to Units: 44 Units: ELIMINATED
logbook registration DPMO: DPMO:
636,364
Time taken from 10 minutes Defects : 14 1.95 Defects : PROCESS
logbook entry to IT Units: 43 Units: ELIMINATED
entry DPMO: DPMO:
325,581
Time taken from 10 minutes Defects: 29 1.27
printing the result to Units: 49
IT entry DPMO: 591837
Time taken from IT 10 minutes Defects: 8 2.39 Defects: 9 2.4
entry to time of Units: 43 Units: 49
validation DPMO: DPMO:
186,047 183,673
51. IMPROVE
POST-ANALYTICAL PROCESSES FOR PATIENTS
PROCESS TURN- DPMO SIGMA DPMO SIGMA LEVEL
AROUND-TIME Opportunity LEVEL Opportunity for error:1 AFTER
(minutes) for error:1 BEFORE
BIOCHEMISTRY
Time taken from 15 minutes Defects : 37 1.53 Defects : 25 1.67
printing the result to Units: 76 Units: 58
IT entry DPMO: DPMO: 431034
486,842
Time taken from IT 10 minutes Defects: 21 2.09 Defects: 14 2.2
entry to time of Units: 76 Units: 58
validation DPMO: DPMO: 241379
276,316
52. POST-ANALYTICAL PROCESSES FOR PRE- IMPROVE
EMPLOYMENT/ TRAINING/ VISA RENEWAL
Critical to Quality (CTQ): Delay in Post-analytical Processes
CTQ Measure: Number of delays occurred
Defects: Delay
PROCESS TURN- DPMO SIGMA DPMO SIGMA LEVEL
AROUND- Opportunity for LEVEL Opportunity for AFTER
TIME error:1 BEFORE error:1
(minutes)
CBC
Time from 5 minutes Defects : 111 0.7 Defects : PROCESS
printed result to Units: 141 Units: ELIMINATED
logbook DPMO: 787,234 DPMO:
registration
Time from enter 5 minutes Defects: 199 0.4 Defects: PROCESS
result in logbook Units: 205 Units: ELIMINATED
to enter it in DPMO: 970,732 DPMO:
result form
Time from printed 60 minutes Defects:1 3.81
result to IT Units:96
registration DPMO: 10417
Time from IT 60 minutes Defects:10 2.76
entry until result Units:96
validated DPMO: 104167
53. POST-ANALYTICAL PROCESSES FOR PRE- IMPROVE
EMPLOYMENT/ TRAINING/ VISA RENEWAL
PROCESS TURN- DPMO SIGMA DPMO SIGMA LEVEL
AROUND- Opportunity for LEVEL Opportunity for AFTER
TIME error:1 BEFORE error:1
(minutes)
BIOCHEMISTRY
Time from printed 5 minutes Defects : 107 0.4 Defects : PROCESS ELIMINATED
result to logbook Units: 108 Units:
registration DPMO: 990,741 DPMO:
Time from logbook 5 minutes Defects: 201 0.4 Defects: PROCESS ELIMINATED
entry to result Units: 204 Units:
form entry DPMO: 985,294 DPMO:
Time from result 60 minutes Defects: 248 0.4 Defects: PROCESS ELIMINATED
from entry until Units: 248 Units:
pathologist DPMO:985,294 DPMO:
signature
54. POST-ANALYTICAL PROCESSES FOR PRE- IMPROVE
EMPLOYMENT/ TRAINING/ VISA RENEWAL
PROCESS TURN- DPMO SIGMA DPMO SIGMA LEVEL
AROUND- Opportunity for LEVEL Opportunity for AFTER
TIME error:1 BEFORE error:1
(minutes)
Time from result 60 minutes Defects: 248 0.4 Defects: PROCESS
was signed until IT Units:248 Units: ELIMINATED*
entry DPMO:985,294 DPMO:
Time from printed 60 minutes Defects:10 2.72
result to IT Units:90
registration DPMO: 111111
Time from IT entry 60 minutes Defects: 248 0.4 Defects: 4 3.2
until result Units:248 Units:90
validated DPMO:985,294 DPMO: 44444
Time from 60 minutes Defects: 248 0.4 Defects: PROCESS ELIMINATED
validation until Units:248 Units:
logbook entry DPMO:985,294 DPMO:
Time from logbook 60 minutes Defects: 248 0.4 Defects: PROCESS
entry until result Units:248 Units: ELIMINATED
release DPMO: 985,294 DPMO:
55. IMPROVE
The Goal statement:
1. Reduce the errors from 11% to 8% within 6 months.
2. Reduce delayed patients result from 45% to 30%
within 6 months
3. Reduce delayed pre-employments and visa test
results from 100% to 80%within 6 months.
Achievement after IMPROVE
1. Errors reduced from 11% to 1.5% .
2. Delayed patients results reduced from 45% to 14% .
3. Delayed pre-employments and visa test results from
100% to 35%
57. IMPROVE
Saved Cost:
Unnecessary Requests • 5,512 tests / year Cost: 49,181 AED
Rework • 1040 tests / year Cost: 9,279 AED
Medical Laboratory Technician • 156 hours/ year
wasted time to do the
unnecessary requests, rework • Cost: 172,192 AED
Office boy wasted time for
delivery of Pre- • 52 hours/ year
employment/Training results in
the Medical Check Section
• Cost: 6,171 AED
TOTAL SAVINGS: 236,823 AED / YEAR
58. CONTROL
GUIDELINES, ASSINGNED RESPONSIPILITY, and
COMMUNICATION:
Staff orientation on the New Standard Operating
procedure
Daily check for IT performance
Check performance, scheduled calibration and PMs
for barcode readers and photo-capturing devices.
Daily check for attendance of receptionists and
porter
Monthly Control charts
Monthly reports to Champion
Review of Control charts and do corrective actions if
required
59. P Chart of Patients Sampling Time CONTROL
0.30
UCL=0.2720
0.25
0.20
Proportion
0.15
0.10 _
P=0.0894
0.05
0.00 LCL=0
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sampling Dates
P Chart of Pre-employment Sampling Time
0.5
UCL=0.4401
0.4
0.3
Proportion
_
0.2 P=0.2123
0.1
0.0 LCL=0
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sampling Dates
60. Xbar-R Chart of Patients Sampling Time CONTROL
14 U C L=14.018
13
Sample Mean
_
_
12
X=11.8
11
10
LC L=9.582
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sa mpling Da te s
U C L=16.43
15.0
Sample Range
12.5
_
10.0 R=9.94
7.5
5.0
LC L=3.45
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sa mpling Da te s
Xbar-R Chart of Pre-Employment Sampling Time
U C L=16.164
16
Sample Mean
15
_
_
X=14.444
14
13
LC L=12.725
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sa mpling Da te s
U C L=12.74
12
Sample Range
10
_
8 R=7.71
6
4
LC L=2.67
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sa mpling Da te s
61. P Chart of Patients CBC Validation time CONTROL
0.35
UCL=0.3167
0.30
0.25
Proportion
0.20
0.15
_
0.10 P=0.1024
0.05
0.00 LCL=0
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sampling Dates
P Chart of Patients Biochemistry Validation
0.30
UCL=0.2910
0.25
0.20
Proportion
0.15
_
0.10 P=0.0971
0.05
0.00 LCL=0
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sampling Dates
62. Xbar-R Chart of Patients Biochemistry Validation Time
CONTROL
8 U C L=8.111
7
Sample Mean
_
_
6
X=5.8
5
4
LC L=3.489
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sa mpling Da te s
U C L=17.13
15
Sample Range
_
10 R=10.36
5
LC L=3.59
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sa mpling Da te s
Xbar-R Chart of Patients CBC Validation Time
1
10 U C L=9.745
Sample Mean
8
_
_
6 X=6.189
4
LC L=2.633
2
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sa mpling Da te s
1
30
U C L=26.35
Sample Range
20
_
R=15.94
10
LC L=5.52
6/11/2012 6/12/2012 6/13/2012 6/14/2012 6/18/2012 6/19/2012
Sa mpling Da te s