The document is a reservation request form for events managed by the Office of Special Programs, requiring submission 14-30 days prior to the event date. It gathers essential details such as organization information, event specifics, and equipment needs. This form is intended for both internal and external individuals, groups, and organizations.

1. 1 Setup Completed_____________________________________________________, Requester
Signature Date
Facility Reservation Request Form
The Office of Special Programs reservation request form is for internal individuals and external individuals,
groups and organizations. Forms must be submitted 14-30 days in advance of event.
Organization Name Contact Name
Contact Address Phone # e-mail address
Event Name Event Date
Start time (Include set-up time) End time (Include break-down time)
Event Description (Seminar,meeting, group discussion, wedding, reception, dinner, show, etc.)
EVENT SPECIFICS
Venue Desired
Expected number ofparticipants _____________________________________
Equipment needed:
□ Podium □ Microphone & Speaker □ LCD Projector □ laptop
□ Chairs □ Tables □ Catering □ Parking
Number ________ Number ________ Long ______ Round________ □ Table cloths
□ plastic □ cloth
Configuration:
□ Auditorium style with one aisle □ Sections □ Head table □ Food tables
□ Auditorium style with two aisles □ Other ( please remit a rough diagram for an alternate setup)