Export-Import management is a paper that logistics management students must learn. These are the various points to be discussed. Supply chain management students must be aware of export-import procedures.

1. EXPORT IMPORT PROCEDURES-
Points Discussed
Transglobe Academy
Babu Appat

2. EXPORT IMPORT PROCEDURES-
Main Points

3. INTRODUCTION
ECONOMIC LIBERALISATION IN INDIA SINCE 1991

4. EXPORT & IMPORT
Unit I-VII EXIM-NTRODUCTION
Export Law
1. ECONOMIC LIBERALISATION
2. LEGAL FRAME WORK RELATED TO EXPORTS IMPORTS
3. EXIM CLEARANCE PROCEDURES
4. REGULATORY & COMMERCIAL DOCUMENTS IN FOREIGN TRADE
5. MODES OF PAYMENT IN EXPORT
6. MARINE INSURANCE
7. EXPORT PROMOTION

5. LET'S REMEMBER THESE TERMINOLOGIES
● Export and Import
● Procedures
● Economic Liberalisation
● The Indian Scenario
● Reasons and objectives
● Liberalisation,
● Privatisation
● Globalisation
● World Trade Organisation (WTO)
● Features of WTO
● Structure of WTO
● Objectives of WTO
● Functions of WTO,
● WTO Agreements

6. Unit -2
● LEGAL FRAME WORK RELATED TO EXPORTS IMPORTS
● FERA/FEMA
● Main Features
● Regulations/Rules under FEMA
● EXPORT (QUALITY CONTROL INSTRUCTION) ACT
● THE FOREIGN TRADE (DEVELOPMENT AND REGULATION) ACT, 1992
● Power of Central Government to make orders and announce export and import policy
● Export and import policy
● Importer-exporter Code Number
● Issue, Suspension and Cancellation of Licence
● IMPORTANT INCO TERMS
● Why Should I Care about Incoterms?
● Any Mode of Transport/Inland waterway/Transocean

7. Unit -3
● EXIM CLEARANCE PROCEDURES
● STEPS IN EXPORTS
● STEP I:-Goods readiness & documentation
● STEP II:-Goods removal from works
● STEP III:-Documents for Clearing & Forwarding agent
● STEP IV:-Customs Clearance EDI- ICEGATE
● STEP V:-Arrival of Goods at Docks
● STEP VI:-Let Export Order
● STEP VII:-Loading of Goods
● STEP VIII:- once loaded into the ship ‘Mate Receipt’
● STEP IX: The port charges are calculated and handover to the exporter /C&F agent
● STEP X: After making the port payments, the C&F agent/exporter gets the Bills of Lading or Airway Bill
● STEP XI-Export General Manifest – EGM
● STEP XII-Generation of Shipping Bills
● STEP XIII-Document Forwarding
● STEP XIV-Bills negotiation
● STEP XV-Bank To bank documents forwarding
● STEP XVI-Customs obligation discharge
● STEP XVII-Receipt of Bank certificate
● STEPS IN IMPORT

8. Unit -3
● STEPS IN IMPORT
● The five basics steps you need to know before becoming an importer are as
follows:
● Decide the country.
● Search for suppliers. If you are new importer, there are government
agencies that are ready to answer your questions. ...
● Search the duty and taxes.
● Find a reliable freight forwarder and customs broker. ...
● Ship the goods on time.

9. Unit -3
● STEPS IN IMPORT
Trade Enquiry
Procurement of Import Licence and Quota
For the purpose of issuing licence, the importers are divided into three
categories:
● Established importer,
● Actual users, and
● Registered exporters, i.e., those import under any of the export promotion
schemes

10. Unit -3
● STEPS IN IMPORT
Obtaining Foreign Exchange
Placing the Indent or Order
Dispatching a Letter of Credit
Obtaining Necessary Documents
There are two types of documentary bills:
● D/P, D.P. (or Documents against payment) bills Released only after full
payment
● D/A, D.A. (or Document against acceptance) bills- released on acceptance.
● Customs Formalities and Clearing of Goods
● Appointment of clearing Agents
● Closing the Transactions

11. Unit -3
WARE HOUSES
● Bonded Warehouses
● Duty paid Warehouses
The bonded warehouses are used by the importer when:
● He has no godown of his own.
● He cannot pay the duty immediately.
● He wants to re-export the goods and thereby does not want to pay the duty.
● He wants to pay the duty in installments.

12. Unit -3
ROLE OF DGFT
(The Directorate General of Foreign Trade (DGFT), earlier known as Chief
Controller of Imports & Exports-CCI&E)
Foreign Trade (Development & Regulation) Act (FTDR Act)

13. Unit -3
ROLE OF DGFT
● Formulate the export-import policies and implement them,
● Administer various export promotion measures and export incentive schemes,
● Monitoring the exports obligations,
● Tariff Rate Quota allocations,
● Import licensing and regulation thereof,
● Export licensing and regulation thereof,
● Export Quota allocations,
● Administration of GSP and other Certificate of Origin related matters,
● Administration of the Foreign Trade Development and Regulation Act (FTDR Act).
● Investigation, Enforcement and Adjudication functions under the Foreign Trade Regulations,
● Settlement of Quality and other trade disputes,
● Action against violation of export obligations under various export promotion schemes,
● Action against violation of Actual User conditions of Export and Import Quotas/Permissions,
● Trade Facilitation,
● Monitoring of import of Sensitive Items

14. Unit -3
ROLE OF CUSTOMS
Bill of Entry – Cargo Declaration
Import General Manifest (IGM)
● AS PER PARA 2.8 (III) OF FOREIGN TRADE POLICY 2009-14, THE PERSON
ARE
● EXEMPT FROM import export code, if they import or export goods for personal
/ agriculture use. Otherwise they must approach for IEC code, after iec they can
import export as per provision FTDR ACT,1992
● The EDI and non-EDI system
● Appraisement, Second appraisement
● Registration in the case of export under export promotion schemes:
● Processing of Shipping Bill-Non-EDI
● Processing of Shipping Bill-EDI
● Octroi procedure, Quota Allocation and Other certification for Export Goods

15. Unit -3
Octroi procedure, Quota Allocation and Other certification for Export Goods,
Obtaining Foreign Exchange
● Arrival of Goods at Docks
● System Appraisal of Shipping Bills
● Status of Shipping Bill
● Customs Examination of Export Cargo
● Variation Between the Declaration & Physical Examination
● Stuffing / Loading of Goods in Containers
● Drawal of Samples
● Export of Goods Under Claim for Drawback
● Generation of Shipping Bills
● Export General Manifest
● CFS/ICSs-Container Freight Stations, Inland Container Depot

16. Unit -3
Roles and functions of ICD
● Basic minimum functions of inland container depot
● Custom Clearance
● Warehouse facilities
● Container and cargo Handling
● Office of an Operator
● Office of Cargo Handling Agent
● Efficient Communication facilities
● Cargo Stuffing and De-stuffing
● Shipping line office
● Complete Security
● Custom Clearance and there are some Additional Functions too.

17. Unit -3
Inland Container Depot
● The Inland Container Depot (ICD) performs a number of services for the
transport operator and for the shipper or consignee. In general, there are
three sequences of activities.
● The three main operational systems in the ICD are:
● container arrival,
● container storage and
● container departure

18. Unit -3
Inland Container Depot
● The Inland Container Depot (ICD) performs a number of services for the
transport operator and for the shipper or consignee. In general, there are
three sequences of activities.
● The three main operational systems in the ICD are:
● container arrival,
● container storage and
● container departure

19. Unit -3
COUNTRY OF ORIGIN
● Certificate of Origin is one of the required documents for import customs
clearance in most of the importing countries.
GSP
● Generalized System of Preferences (GSP) is a preferential tariff system
extended by developed countries (also known as preference giving countries
or donor countries) to developing countries (also known as preference
receiving countries or beneficiary countries).
● PRESHIPMENT QUALITY CONTROLS & IMPLICATION

20. Unit -3
In-Process Quality Control (IPQC):
Under this system, stage by stage inspection of products like chemicals and
engineering goods is done during the process of production. The inspection
includes:
● Raw materials and bought out components control,
● Process Control,
● Product control,
● Packing and packaging control

21. Unit -3
● Quality Control and Pre-shipment Inspection
● Objectives of Quality Control
● Pre-shipment quality cerrtificate

22. Unit -4
REGULATORY & COMMERCIAL
DOCUMENTS IN FOREIGN TRADE

23. Unit -4
COMMERCIAL INVOICE:
● This is the first basic and the only complete document in an export transaction
BILL OF LADING
● Bill of lading (B/L) is a document which is issued by the shipping company
acknowledging that the goods mentioned therein are either being shipped
AIRWAY BILL
● In air carriage, the transport document is known as the airway bill
BILL OF EXCHANGE (B/E)
The Drawer (Exporter)
● The person who makes and executes the B/E or say, the person to whom payment
is due.
● The Drawee (Importer):
● The person on whom the B/E is drawn and who is required to meet the terms of the
document.
● The Payee (Exporter or Exporter’s Bank):
● The party to receive the payment

24. Unit -4LETTER OF CREDIT:
● It is a written instrument issued by the buyer’s (importer’s) bank, authorising the seller
(exporter) to draw in accordance with certain terms and stipulating in a legal form that all
such bills (drafts) will be honoured.
Types of LC
● Revocable and Irrevocable
● Confirmed and Unconfirmed
● With and Without Recourse
REGULATORY DOCUMENTS:
Legal Documents for Export from India:
● There are two types of regulatory documents:
● Documents needed for registration, and
● Documents needed for shipment

25. Unit -4GR Form
PP Form (Post Parcel)
It is a written instrument issued by the buyer’s (importer’s) bank, authorising the seller
(exporter) to draw in accordance with certain terms and stipulating in a legal form that all
such bills (drafts) will be honoured.
VP/COD Form- Value Payable/Cash on Delivery-through post parcel
SOFTEX Form- software- non-physical form
● SHIPPING BILL:
● The shipping bill is the main document on the basis of which the custom’s
permission for export is given.
Three Types of Shipping Bills:
1. Free Shipping Bill
2. Dutiable Shipping Bill
3. Drawback Shipping Bill

26. Unit -4MARINE INSURANCE POLICY:
A marine policy is a contract and a legal document which serves as evidence of the
agreement between the insurer and the assured
Exports Assistance Documents
Application Form for Registration
Allotment of Indigenous Raw Materials on Priority Basis
Duty Drawback
REP License and CCS
Documents required by importing Countries
Consular Invoice
Certificate of Origin
GSP Certificate of Origin
Customs Invoices
Certified Invoice

27. Unit -4BILL OF ENTRY
Bill of Entry is filed by an importer or his agent to undergo necessary import customs
clearance formalities to take the goods out customs.
IGM (IMPORT GENERAL MANIFEST) is the legal document filed by carrier of goods at
destination customs location about the details of arrival of goods at such destination customs
location
EGM means export general manifest which has to be filed by shipping carrier of
goods, once after ‘export’ takes place.
Importer Exporter Code. Import Export (IE) Code is a registration required for
persons importing or exporting goods and services from India. IE Code is issued
by the Directorate General of Foreign Trade (DGFT), Ministry of Commerce and
Industries, Government of India.
Application for Grant of IEC Number- Online- Application Fee : Rs. 500.00
Surrender of IEC Number
Territorial Jurisdiction of Regional Authorities

28. Unit -5
MODES OF PAYMENT IN EXPORT
PRESHIPMENT & POST SHIPMENT CREDITS
Pre-shipment finance is provided to the exporters for the purposes like purchase
of raw materials, their processing and converting into finished goods and
packaging them
POST SHIPMENT CREDITS
Export bills purchased or discounted or negotiated.
Advances against bills for collection
Advances against duty drawback receivable from Government

29. Unit -5 FOREX MARKET
The foreign exchange market (Forex, FX, or currency market) is a global decentralized or over-the-
counter (OTC) market for the trading of currencies.
The currency exchange rate is the rate at which one currency can be exchanged for
another.
MANAGING FOREIGN EXCHANGE FLUCTUATION
Develop a foreign currency policy and procedure
Apply a bottom-up approach to identifying consolidated foreign currency exposures
Prepare a consolidation of all subsidiaries’ foreign currency assets and liabilities
Determine the anticipated annual foreign currency cash flows of each subsidiary
Develop a strategy to manage consolidated exposure.
Review accounting treatment prior to the execution of contracts
Seek appropriate approvals
Monitor on an ongoing basis.
SPOT RATE & FORWARD RATE IN FOREX MARKET

30. Unit -6
MARINE INSURANCE
PRINCIPLES OF MARINE INSURANCE.
Cargo Insurance
Hull Insurance
Liability Insurance
Freight Insurance

31. Unit -6 MARINE INSURANCE
Voyage Policy
Time Policy
Valued Policy
Open or Unvalued Policy
Mixed Policy
Floating Policy
Wager or Honour Policy
Fleet Policy
Block Policy
Port Policy
Single Vessel Policy
Named or Specific Policy
Port Risk Policy
Currency Policy
Blanket Policy

32. Unit -6
ROLE OF ECGC
The Export Credit Guarantee Corporation of India Limited (ECGC in short) is a company wholly
owned by the Government of India
Export Credit Insurance
What Is Credit Insurance?
Trade credit Insurance insures suppliers against the risk of non- payment of goods
or services by their buyers
ECGC – An Export Promotion Institution
Risks Covered: Political Risks
● War / civil war / revolutions
● Import restrictions
● Exchange transfer delay / embargo
● Any other cause attributable to importing country
● EXIM BANK IN EXPORT PROMOTION

33. Unit -6
EXIM BANK IN EXPORT PROMOTION
Export-Import Bank of India (Exim Bank) was set up by an Act of the Parliament
“THE EXPORT- IMPORT BANK OF INDIA ACT, 1981”
Export Project Cash-Flow Deficit Financing Programme [EPCDF]
Capital Equipment Finance Programme (CEFP)
For Exporters of Consultancy and Technological Service
Finance for MSMEs
SME-ADB Line
Technology & Innovation Enhancement and Infrastructure Development Fund
(TIEID)
Finance for Grassroots Enterprises
A Line of Credit (LOC) is a financing mechanism through which Exim Bank extends
support for export of projects, equipment, goods and services from India. Exim Bank
extends LOCs on its own and also at the behest and with the support of
Government of India

34. Unit -6
BROAD GUIDELINES AND PROCEDURE FOR GOVERNMENT OF INDIA SU
PPORTED LINES OF CREDIT
BROAD GUIDELINES AND PROCEDURE EXIM BANK’S OWN COMMERCIAL LINES OF
CREDIT
Marketing Advisory Services
EXPORT ADVISORY SERVICES GROUP (EAS)
Multilateral Funded Projects Overseas (MFPO)
Exim Bank Consultancy Services
Institutional Linkages
G-NEXID
UNCTAD

35. Unit -6
The Bank, in association with CII, has instituted an Annual Award for Business Excellence for
best Total Quality Management (TQM) practices adopted by an Indian company. The Award is
based on the European Foundation for Quality Management (EFQM) model.

36. Unit -7
EXPORT PROMOTION

37. Unit -7
Institutional Framework for International Trade
Department of Commerce
Directorate General of Foreign Trade
Directorate General of Commercial Intelligence and Statistics
Directorate General of Anti-Dumping and Allied Duties (DGAD)
Advisory Bodies
Board of Trade
Export Promotion Board
Institutional Framework – Commodity Organizations
Export Promotion Councils
Autonomous Bodies
Agriculture and Processed Food Products Export Development Authority (APEDA)

38. Unit -7
Institutional Framework for International Trade
Department of Commerce- Autonomous Bodies
Marine Products Export Development Authority (MPEDA)
Service Institutions
Indian Institute of Foreign Trade
Export Inspection Council
Export Inspection Council
Indian Council of Arbitration
India Trade Promotion Organization (ITPO)
National Centre for Trade Information (NTPI)
Export Credit Guarantee Corporation (ECGC)
Export-Import Bank of India (EXIM Bank)

39. Unit -7
Institutional Framework for International Trade
Department of Commerce- Autonomous Bodies
Indian Institute of Packaging
Federation of Indian Export Organizations (FIEO)
Indian government’s trade representatives abroad
Government Participation in Foreign Trade
States’ Involvement in Promoting Exports
Inter-State Trade Council
States’ Cell in Ministry of Commerce
Institutional Infrastructure for Export Promotion by state governments
Promotional Measures in Foreign Trade Policy
Exports from India Scheme

40. Unit -7
Institutional Framework for International Trade
Promotional Schemes
Merchandise Exports from India Scheme (MEIS)
Service Exports from India Scheme (SEIS)
Service Exports from India Scheme (SEIS)
Duty exemption & remission schemes
Advance Authorization Scheme
Advance Authorization for annual requirement
Duty Free Import Authorization (DFIA) Scheme
Duty Drawback of Customs/Central Excise Duties/Service Tax
Rebate of Service tax through all industry rates
EPCG SCHEME

41. Unit -7
Institutional Framework for International Trade
EPCG Schemes
Zero duty EPCG scheme
Post Export EPCG Duty Credit Scrip Scheme
EOU/EHTP/STP & BTP SCHEMES
Towns of Export Excellence (TEE)
Rebate of duty on “export goods” and “material” used in manufacture of such goods
Export of goods under Bond i.e. without payment of excise duty
Market Access Initiative (MAI) Scheme
Marketing Development Assistance (MDA) Scheme
Status Holder Scheme
COMMODITY BOARDS

42. Unit -7
Institutional Framework for International Trade
COMMODITY BOARDS
Coffee Board
Rubber Board
Tea Board
Tobacco Board
Spices Board
EXPORT PROMOTION COUNCILS (EPCS)

43. Unit -7
Institutional Framework for International Trade
EXPORT PROMOTION COUNCILS (EPCS)
Indian Institute of Packaging (IIP), Mumbai
Marine Products Exports Development Authority (MPEDA), Kochi
Agricultural and Processed Food Products Export Development Authority (APEDA),
New Delhi
Indian Diamond Institute (IDI), Surat
ADVISORY BODIES

44. Unit -7
Institutional Framework for International Trade
ADVISORY BODIES:
Board of Trade (BOT)
Export Promotion Board (EPB)
Directorate General of Anti-Dumping & Allied Duties (DGAD)
PUBLIC SECTOR UNDERTAKINGS
● Corporation (STC) of India Ltd.
● MMTC (Minerals and Metals Trading Corporation of India) Limited
● PEC Ltd
● Export Credit Guarantee Corporation (ECGC) of India Ltd.
● India Trade Promotion Organization (ITPO)
● FUNCTIONS OF EXPORT PROMOTION COUNCILS OR COMMODITY BOARDS

45. HAPPY LEARNING
FRUITFUL CAREER
Wish you all success in your life
Babu
Appat

46. Wish you all success in your life
Babu
Appat