Employee data Privacy and workplace monitoring

1. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
EMPLOYEE DATA
PRIVACY AND
WORKPLACE
MONITORING
- Likitha P Mahdiker
Legal Associate- IPR

2. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
Introduction
• Data privacy is a critical workplace
concern
• Monitoring is increasing with
digital tools
• Goal: Balance privacy rights and
organizational security
• India now has stronger data
privacy laws
• Organizations must balance
privacy, security, and
compliance

3. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
THE IMPORTANCE OF DATA
PRIVACY AND COMPLIANCE
In an increasingly digital world,
data privacy and compliance have
become critical concerns for
businesses. Protecting sensitive
information not only builds trust
with customers but also helps avoid
costly fines and legal repercussions.
This presentation will explore key
strategies and best practices for
safeguarding your business and

4. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
What Is Employee Data
Privacy?
•Protection of personal and sensitive employee informa
•Controlled access to employment-related data
•Compliance with privacy laws
•Ensuring transparent data handling practices

5. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
Key Indian Laws Governing
Employee Data Privacy
1. Digital Personal Data Protection
Act, 2023 (DPDP Act)
India’s main data privacy law
Applies to digital personal data of
employees
Ensures lawful, transparent, and
limited data collection
2. Information Technology Act, 2000
(IT Act)
Governs electronic data, cybercrimes,
and misuse

6. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
Key Legal Provisions of
the DPDP Act
Some key provisions relevant to employee
privacy under the DPDP Act include:
Section 5: Processing of Digital Personal
Data – This section outlines the consent
requirement for processing digital personal
data. It mandates that organizations must
obtain clear and specific consent from
individuals before collecting or processing
their personal data. However, this consent
must be freely given and can be withdrawn
at any time.
Section 6: Rights of Data Principals –
Employees, as data principals, are granted
rights to access, correction, and deletion of
their personal data. This section aims to
give individuals control over how their data
is used and processed by data fiduciaries
(employers).

7. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
Key Legal Provisions of
the DPDP Act
Section 10: Exceptions – This section
allows processing of personal data without
consent in certain cases, such as for the
performance of contracts, compliance with
legal obligations, or for legitimate interests
pursued by the data fiduciary.
Section 24: Penalties and
Compensation – In the case of non-
compliance or data breaches, the DPDP Act
imposes penalties, with a potential fine of
up to ₹250 crore for non-compliance with
certain provisions.
.

8. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
Why Employers Monitor
Employees
Prevent data leaks and cyber threats
Ensure productivity and compliance
Protect company assets & intellectual
property
Maintain workplace safety
Meet industry regulations (IT/ITES, BFSI,
healthcare, etc.)

9. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
IMPLEMENTING DATA
PROTECTION STRATEGIES
Effective data protection strategies are
essential for safeguarding sensitive
information and maintaining compliance.
1. ENCYPTION
2. ACCESS CONTROL
3. REGULAR AUDITS
4. EMPLOYEE TRAINING

10. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
Best Practices for
Organizations
•Create a clear Employee Monitoring Policy
•Provide onboarding training on data privacy
•Use monitoring only for legitimate business purposes
•Allow employees to raise concerns
•Review privacy policies annually
•Minimize and anonymize data where possible

11. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
Conclusion
•India’s DPDP Act strengthens
employee privacy
•Monitoring must be lawful,
transparent, and limited
•Balanced practices build trust and
protect companies
•Compliance avoids legal penalties

12. CHENNAI
C2-A, Industrial Estate,
Guindy, Chennai - 600 032.
Tel: +91 - 44 - 22501318, 42107341
BANGALORE
D-04, Solus Floor-4,
1st A Cross, JC Road,
Benguluru – 560027
Mob: +918277460648
COIMBATORE
2nd fl, Nivasan Echo Point – Plaza,
Avinashi Road, Civil Aerodrome Post,
Coimbatore – 641014
Mob: +919385432921
HYDERABAD
Office No.337,Regus Eversun
Business Center SL Jubilee Third
Floor, Plot No.1202 & 1215A,
Hyderabad - 500033.
Mob: +917901691606
COCHIN
Suite 49, 8th Floor, Centre A,
Alapatt Heritage Building,
MG Road, Cochin – 682035
Tel: +91 - 484 - 2366216
EMAIL
info@altacit.com
WEBSITE
www.altacit.com
THANK YOU