This document provides information on electronic port clearance solutions for several countries. It lists the country, the name of the electronic system used, and a brief description of the reporting process which commonly involves filling out an excel or html form, converting it to an xml file, and submitting it via email or a secure website. Examples given include Australia's Advance Passenger Processing system where forms are emailed to agents, Germany's prearrival reporting where an xml file is encrypted and attached to an email, and the United States' eNOA/D system where validation and confirmation of receipt is provided.

1. Electronic Port Clearance
Country Solution Included in
DNV
Navigator
Australia -Electronic Crew
and Passenger Reporting
for Cellular Container Cargo
Vessels
also known as
Advance Person Processing
(APP)
When the master needs to prepare an APP report,
he/she opens the Utility, fills in the report
and saves that report as a file.
• The report/file is then emailed from the vessel to the
shipping agent in Australia.
• The agent will then submit the report to Department
of Immigration and Multicultural DIMA’s secure APP
Website.
X
CARICOM – eAPIS
Electronic Advanced
Passenger Information
System
Excel sheet. Form is saved and uploaded to website. X
Ecuador – NOA Workbook Excel sheet sent as attachment X
Germany Hamburg
Prearrival Report
• Input form is Excel.
• Button with functionality to create XML. Muster
must encrypt xml message and sent it as attachment.
New Zealand – Crew and
Passenger List
• Excel sheet saved as file type csv and sent as
attachment.
Panama Canal Electronic
Data Collection System
Old solution – Excel sheet sent as attachment
New solution - Xml messages. Not included, reason -
business rules not available.
X
Singapore – ePANS Pre-
Arrival Notification of
Security
• Input form is htm .
• Button with functionality to create XML.
Muster saves xml file and send it as attachment.
X
Sweeden
– eNOA/D
– Waste
– Hazardous cargo
• Input form LN
• Button with functionality to create XML.
Master uploads xml to FTP server, and downlodas
receipt. Waste and Hazmat to be done.
X
United States eNOA/D Input form LN
Button with functionality to create XML.
Once the e-NOA/D is received at the NVMC, the information is
validated for completeness, so the e-NOA/D is seen and processed
quickly. This quicker process lessens the possibility a vessel will be
delayed or denied entry into or exit from a port.
A Confirmation of Receipt is Provided—The SANS system
automatically sends an e-mail message acknowledging the e-NOA/D has
been received, but not yet processed. Once an e-NOA/D is validated, the
NVMC will send a reply by e-mail confirming the submission has been
processed. If any information is missing from the e-NOA/D, the e-mail
message will state exactly what is needed. This confirmation of receipt
eliminates any concern that an e-NOA/D did not get to the right place or
is missing required information.
Crew and passenger information (APIS) is forwarded to Customs and
Border Protection
X
Finland – under inquiry